Uo E Open Access Research and Research Data

Uo. E Open Access Research and Research Data Management Policy for PGR Students Open Access and Data Curation Team

OUTLINE New Uo. E PGR Policy on Open Access and RDM Open Access to Research Papers Research Data Management Contact Details 2

NEW UOE PGR POLICY On Open Access to research papers and research data management (RDM). Implementation dates: • • RCUK funded PGR students: 1 st April 2013 (papers) All PGR students: 1 st October 2013 (data and papers) 3

OPEN ACCESS TO RESEARCH PAPERS Key points of Uo. E policy: Published research papers should be made available on Open Access according to funder requirements and as soon as publisher restrictions will allow. The green Open Access route, is the preferred route for PGR research papers. Published research papers should include a short statement describing how and on what terms any supporting research data may be accessed. 4

KNOW YOUR FUNDER POLICY ON OA New RCUK policy on Open Access Wellcome Trust policy Check other funder policies at SHERPA Juliet 5

OPEN ACCESS What is it? International movement to open up access to research knowledge. Publicly-funded research should be openly and freely available when appropriate. No restrictions on access or use. Most funders now require funded research to be made OA. Green and Gold routes to OA. 6

GREEN OPEN ACCESS Put a copy of your paper in the Uo. E or other repository: 1. Use SHERPA Ro. MEO to check your publishers' policy on depositing versions of your published article into repositories. In some cases publisher enforce a delay (or embargo) before an article can be deposited in a repository. 2. You may need to deposit the post-print version of your paper –always keep your own peer-reviewed copy. Check SHERPA Ro. MEO, 3. You can self-deposit your research paper into the institutional repository – please use the PG Research paper depositing guide. 7

GOLD OPEN ACCESS This involves the researcher paying the journal publisher a fee (commonly known as an Article Processing Charge). On payment of the APC, the publisher then provides free online access to the article. Limited funding is available for APCs. To find out more, talk to your supervisor or the Principal Investigator on your research project. 8

Further Information on OA Open Access web site Open Access guide for PGRs Open Access FAQs PGRs are also required to deposit the final version of their thesis/dissertation into the institutional repository – see E-Theses FAQs 9

RESEARCH DATA MANAGEMENT Key points of Uo. E policy: Encourage good practice in RDM. Compliance with funder policy. Data should be made available on Open Access at the end of the degree when legally, commercially and ethically appropriate. Research data should be registered with the University repository even if it is not available on OA. Research data can be embargoed to allow the PGR a privileged period of data use. 10

SUPERVISOR ROLE Annual data review with supervisor with checklist “The lead PGR Supervisor and the PGR student should discuss and review research data management annually, addressing issues of the capture, management, integrity, confidentiality, security, selection, preservation and disposal, commercialisation, costs, sharing and publication of research data and the production of descriptive metadata to aid discovery and re-use when relevant. ” The lead PGR Supervisor is responsible for advising the PGR student on good practice in research data management. 11

RESPONSIBILITIES Responsibility for research data management lies with the PGR student. . . and if relevant, jointly with the Principal Investigator (PI) of the research project. 12

FOLLOW RESEARCH GROUP/PROJECT LEVEL GUIDELINES Some research groups and projects have developed their own RDM guidelines. ADR Director of Research Group Main PGR Supervisor PI Researcher PGR 13

RDM GUIDANCE AND TRAINING Online guidance Training workshops: RDP, and College and discipline specific. Advice service: rdm@exeter. ac. uk 14

HOW TO SHARE YOUR COMPLETED DATA Place in a repository: Discipline specific repository e. g. Archaeology Data Service (Inter)national archive e. g. UKDS University repository Link your data with your thesis/research paper Benefits of placing your data in a repository: � Visible and discoverable: � � Indexed by Google Researchers go to them for data Persistent Identifier for data can be included in citations, emails, Tweets etc. � Repository is responsible for looking after data securely � Academic networks and personal web pages can link to data in a repository � 15

ISSUES TO CONSIDER WHEN PLANNING TO SHARE YOUR DATA File format: Future proof your files. Advice from UKDA. Metadata and supporting documentation: Needed for discoverability, reuse, reproducibility and verification. Tips from MIT and Cambridge. Selecting which data to archive. Advice from Cambridge. Ethical, legal and commercial issues e. g. Data Protection Act. Copyright permissions must be sought and granted prior to data sharing. UKDA advice on copyright. 16

LEVELS OF ACCESS CONTROL Gradation of access controls to archived data: Open Access Registered data with contact details for requesting data reuse and conditions for reuse e. g. End User Licence Dark Archive – no visible record, for extremely sensitive data Embargo for given time period Multiple access controls can apply to different data types within one study. 17

FOLLOW YOUR FUNDER’S RDM POLICY RCUK Common Principles on Data Policy DCC summary of funders’ RDM policies 18

Further Information on RDM Draft guidance document UKDA guidance on planning for sharing UKDA guidance on documenting your data UOE Institutional Repositories Ethics advice from: College Ethics Officers Data Protection Act Advice: recordsmanagement@exeter. ac. uk UKDA guidance on getting consent for sharing data Ph. D student’s copyright case study Open Exeter webpage 19

CONTACT DETAILS Open Access queries: openaccess@exeter. ac. uk RDM queries: rdm@exeter. ac. uk Contact us: Open Access and Data Curation Team 20