UNSD Workshop Tanzania JOHN GOMERSALL ANDY TYE June

UNSD Workshop Tanzania JOHN GOMERSALL ANDY TYE June 2008

DRS EXPERIENCE IN AFRICAN CENSUS DATA CAPTURE DRS

DRS in Census DRS HAS PROVIDED SCANNERS, QUESTIONNAIRES, SOFTWARE & TRAINING FOR, & WORKED WITH: v Zambia Census 2000 v Tanzania Census 2002 v ETHIOPIA 2007 (OMR) (OMR + K/C) v ZIMBABWE 2007/8 (OMR) v SUDAN 2008 v MALAWI 2008 (ICDC) (OMR + K/C)

Zambia

Tanzania

Ethiopia 2007

SUDAN 2008

The Questionnaires

MALAWI 2008 ENUMERATION NOW !

Zimbabwe ICDS - 2007/8 Pilot on hold

Sudan Mali Ethiopia Gambia Sierra Leone Liberia Uganda Nigeria Ivory Coast. Cameroon Ghana Kenya Zanzibar Tanzania Malawi Zambia Namibia South Africa Botswana Lesotho Zimbabwe Mozambique Swaziland

Census Preparations Including: Enumeration Questionnaire Design Data capture Census Results CSPro

Data capture ………. is that painful interval between enumeration and evaluation of the data

Not so good news …… Data capture ? No panacea ! Good news …… there are techniques which can assist, & choices – are relatively few. a) Internal a) Keying b) Outsource b) Scanning – of some sort + Keying

Choice 1. a) Keying – still has a place b) Scanning – of some sort + Keying Considerations • Timeframe for producing results • Type of Questions / Enumerator or Self Completion • Questionnaire Design / Implications for Enumerators • Accuracy ? ? – of completion / of data capture • ANTICIPATED CONDITION OF QUESTIONNAIRES • SKILLS AVAILABLE

Scanning. When the Enumeration is over, what happens next? Images & Data Export to Validation CSPro for data cleaning & analysis Key completion

OMR + Keying “Intelligent” Scanning (Image + Data) Validation of Data Confirm /complete Key from Image Export data

OMR / Key Correction Advantages Quickest, simplest data capture method for well completed forms Enumerator only needs to mark HB Pencil + Eraser Appropriate level of technology for current IT resources Cost competitive solution – known / one time OMR

OMR Without question, OMR is the fastest & easiest way to capture data IF the Questionnaire is filled out correctly ====================== It is easier to train 30, 000 enumerators to mark than it is to train them to correctly write, & accurately position characters 5

Data Accuracy – at scanning OMR – the scanner will recognise this 99. 99% of the time IT Resources – current / available skills Database Programming & Management VB. net / Csharp etc program development

Choice 2. a) Internal b) Outsource • Is there a capable & willing partner available? • Is this really a potential opportunity for CSO data capture resource building? At what stage of IT resource development are CSO? A third way? Outsource scanning / CSO Key Correction !!

Established 1969 Approx. 200 employees Milton Keynes, UK Manufacturer and supplier, world-wide, of automated data capture technology and solutions. Specialists in swift, accurate and secure data entry for mission critical projects • Examinations • Voter Registration • Census • Elections Scanners, specialised forms, software

DRS Scanning Systems DRS PS 900 Potential Scanning Speed: Up to 8, 000 double sided forms per hour Full Image + OMR Data Anticipated throughput: 3, 000 forms per hour

DRS PS 900 OMR / Image technology permits: Real time OMR Electronic Archiving of image Key Correction from image ICR/OCR – “post process” OMR ICR + + Key Correction from Image

DRS Prints more than 200 million specialist forms a year

DRS Software Division

DRS provides: • Experience from past census projects • Guidance in all aspects of the data capture (IT infrastructure, Work flow, Project Mgmt. ) • Design & Print Questionnaires • Scanners • Customised data capture and key correction • software (OMR / ICR or a combination) Training & Support

Comprehensive Documentation

Sudan Mali Ethiopia Gambia Sierra Leone Liberia Uganda Nigeria Ivory Coast. Cameroon Ghana Kenya Zanzibar Tanzania Malawi Zambia Namibia South Africa Botswana Lesotho Zimbabwe Mozambique Swaziland

Here we are: Eritrea Ethiopia x Sudan Gambia x Lesotho x Mauritius Ghana x Botswana x Seychelles Liberia x Namibia x Nigeria x South Africa x Sierra Leone x Swaziland x Kenya x Tanzania x Zambia x Uganda x Zimbabwe x Rwanda x Malawi x

Eritrea Gambia Lesotho Mauritius Ethiopia Ghana Botswana Seychelles Sudan Liberia Namibia Nigeria South Africa Sierra Leone Swaziland Kenya Tanzania Zambia Uganda Zimbabwe Rwanda Malawi This is not new & you are not alone !

How much has it cost? Questionnaires £ 1 million Support Shipping

IT CSO Supervisors Enumerators Questionnaire Design Training

Thank you