University of Maine Guide to Student Employment Office

University of Maine Guide to Student Employment Office of Student Employment Wingate Hall University of Maine 207. 581. 1349 umaine. edu/studemp

Agenda 1. Finding a Job 2. Requirements and Eligibility 3. Forms and Paperwork 4. Getting a Paycheck 5. Federal Work-Study

What types of jobs are available? Here are some examples of job opportunities for student’s here at UMaine: v Administrative offices v Dining Services v The Children’s Center v The Hudson Museum v Facilities Management v The Advanced Structures and Composites Center v Campus Recreation v Parking Services v Student Records v Fogler Library v Academic areas

Finding a job : Career. Link Umaine’s Online Job Search: https: //maine-csm. symplicity. com/students/? signin_tab=0 – Highly Customizable – Features both on campus and off campus positions – Search both work-study and non work-study positions

Finding a job There a number of other ways to find a job: • Reach out directly to areas of interest • Not all employers on campus advertise on Career. Link Departments Contact departments directly based on specific job interests. Fellow Students Networking on campus can help you learn about new positions that are available. Contact Our Office! We can help you find resources to land the perfect job!

Requirements and Eligibility To work on campus as a student employee, you must: • Be a minimum 6 credits (1/2 time) as a undergrad student • Be a minimum 3 credits (1/2 time) as a graduate student AND • enrolled in a degree program

Guidelines Hour Limits – University policy is that students work no more than 30 hours per week while classes are in session. During breaks of 5 or more consecutive days, students may work up to 40 hours per week. International Students – International students can work up to 20 hours per week while classes are in session and 40 hours per week during breaks. Payroll Schedule – Students get paid on a biweekly basis. https: //gojira. its. maine. edu/confluence/display/Human. Res/1010. 00+Payroll+ Schedule Trainings – need to be completed online at: https: //learnit. hoonuit. com/

Required Trainings Sign into your UMaine Portal: https: //umaine. edu/portal/ Click on hoonit (highlighted in yellow above) Complete all required employee training

Training Required for all employees annually • FERPA Training • Basic Safety Training • Information Security Training • Conflicts of Interest Training • Sexual Harassment Prevention Training • Accessibility Awareness Training • Title IX Training

Required Paperwork You have 3 days to complete these forms from the day you start work or you must stop working. o Student Authorization Form o Federal I-9 Go to the Office of Student Employment in Wingate Hall to complete the required Federal I-9 Form. If you have worked for the University during the past 12 months and received a paycheck you do not need to complete another I 9. Direct Deposit for your paycheck: if direct deposit is not done your paychecks will be mailed to address on system.

What you need to complete the I 9 When you come to the Office of Student Employment to complete your I 9, you will need to bring original, unexpired identification. An example of acceptable identification is below and you may visit irs. gov for more acceptable identification. https: //www. uscis. gov/sites/default/files/document/forms/i-9 -paper -version. pdf Proof of Citizenship o Birth Certificate o Social Security Card AND OR o Passport Proof of Identity o Driver’s License o Maine Card

Employer specific forms may include: Confidentiality Agreement – Some jobs may handle sensitive and private information that will need to be kept confidential. You may be asked to sign a Confidentiality Agreement in these situations. Break Waiver – We recognize that students need breaks during the day, but students can elect to waive those breaks with this form. Your employer will ask you to sign this waiver if you elect to waive your breaks. Other Department Policies

You Found a Job! • Make sure all of your forms are completed • Work authorization form • I 9 paperwork • Talk with your employer about your work schedule • Understand how to enter time in Maine. Street • Sign up for direct deposit (required) • If no direct deposit paper checks are mailed to the address on system

Getting Paid Entering Your Time – For most jobs on campus you will need to log your hours in Maine. Street weekly and approved bi-weekly by the payroll processor for the department. Payroll Schedule – Students get paid on a biweekly basis, which means you will receive a paycheck through direct deposit every other week.

Federal Work-Study • If you have Federal work-study, it will appear as part of your financial aid award in Maine. Street. • There are non work-study jobs available on campus - if you don’t have work-study it doesn’t mean you can’t get a job on campus. • If you have Federal work-study and you use your entire award before the academic year is over, your employer may or may not choose to pay you as a regular student. • You can check your work-study balance on Maine. Street. Go to view your timesheet and located at bottom (award amount & amount paid).

Need More Information? How to Contact Us: By Phone - 207. 581. 1349 Stop By - Wingate Hall Online - umaine. edu/studemp Email -: student. employ@maine. edu