UNIVERSITY OF CALIFORNIA University of California WORKING SMARTER

UNIVERSITY OF CALIFORNIA University of California WORKING SMARTER 0

Working Smarter Timeline Working Smarter’s objective is to achieve and maintain a level of administrative excellence equivalent to that of the University’s teaching and research enterprises How We Got Here… Recommendations from Commission on the Future March - 2010 Presentation to the Regents May - 2010 Adoption of Resolution Regarding Administrative Efficiencies July - 2010 UNIVERSITY OF CALIFORNIA Where We Are Going… “All Hands” Meeting and Establishment of Framework March - 2011 Finalize Work Plan and Approval of Schedule and Milestones (Project Owners) 3 -4 weeks Implementation, Monitor Progress and Transition to Management 12 -48 months Timing of the implementation of each initiative will vary as negotiated by the Sponsor and respective Project Owner 1

Working Smarter Governance Structure Project organization strategy will ensure engagement of key stakeholders Executive Steering Committee Advisory Group Nathan Brostrom Mike Gottfredson EVP, Business Operations EVC and Provost, UC Irvine UNIVERSITY OF CALIFORNIA u Advisory Group consists of the Academic Senate, COC, COVCA, CUCSA, ITLC and the Staff Advisor to the Regents u Executive Sponsor provides the official backing, resources, strategic direction and approval for the project u Project Owners will have overall responsibility for implementation John Plotts Peter Taylor Tim White SVC, Finance and Administration, UC San Francisco CFO, Systemwide CFO Division Chancellor, Lead Staff UC Riverside Executive Sponsor Project Owner Functional Teams Campus Managers 2

Campus and regional efforts already underway Organizational Improvement at Individual Campuses Operational Excellence Organizational Excellence Existing Regional / Collaborative Efforts E-Procurement Job Classification System Extramural Fund Accounting System Tiger Teams Future Regional / Collaborative Efforts E-Procurement Business Software San Diego Super Computing Financial Systems Streamlined Administration UNIVERSITY OF CALIFORNIA and eventually more… USHIP / GSHIP 1 Efficiencies Workgroup Human Capital Management System Restructuring Steering Cmte. Facilities Maintenance System and eventually more… Process Simplification 1 Undergraduate/Graduate Student Health Insurance Program 3

Working Smarter Communications Strategy Communications strategy is designed to engage the UC community and maintain the flow of information so that it is consistent and uninterrupted with the Project Owner responsible for communicating milestones u The War Room u Website u Share. Point u Digital Signage (Security desk) UNIVERSITY OF CALIFORNIA u Regents Meetings 4

Working Smarter - Initiatives Matrix Some initiatives are more mature but still require focus, drive and integration within the overall framework u Fiscal impact classifications u Cost savings u Cost avoidance u Opportunity cost avoidance u Revenue generation Additional categories for tracking purposes include: UNIVERSITY OF CALIFORNIA u Cash flow relief u Revenue reclassification u Milestones u Quick Wins u OP resources 5