United Nations Regional Seminar on Census Data Dissemination

United Nations Regional Seminar on Census Data Dissemination and Spatial Analysis Nairobi, Kenya , 14 -17 Sep 2010 Country Paper on: Seminar Census Data Accessibility, Confidentiality and Copyright Policy: Ethiopia’s Experience

Outline Ø Introduction Ø Accessibility of Census data Main Census outputs and media used to access Customized data Access to micro data Ø Ø Ø Confidentiality Copy right Policy Summary

Introduction l l l Population census is the principal source of complete data in Ethiopia has planned and executed three countrywide decennial population census The 2007 census was notable for its use of technological infrastructures and its 100 percent data collection coverage

Accessibility of Census data l l CSA has prepared a five-year long term Strategic Plan for the years (2009/10– 2013/14) One of the key recommendations in the strategic plan is the development of a Data Access and Dissemination Policy.

Main Population census outputs and Media used to access Summary report Age, sex, ethnicity, employment are among of the variables included. l Hard copy and website were the media used to access the data l Users can download the product in PDF format. l

Census outputs Statistical reports l l Age group by sex, Education by sex, ethnicity by sex are among the tables produced. The product is already displayed in CD , CD-ROM and Website and will be available in hardcopy in the future. Tables can be accessed through topic and/or geography. Tables can be downloaded in PDF format.

Census outputs Analytical reports l l l Analytical report on fertility, mortality, education are among the report produced. Hardcopy and website will be the media used to access. It can be accessed through topic and can be downloaded in PDF format.

Census outputs In-depth Analytical reports l l l In-depth analytical reports will be produced in the near future Topics will be carefully selected It is produced in collaboration with Int’l and national academic institutions and research centers.

Census outputs 1994 census l l l Website was not fully developed during 1994 census. Products were not accessed through website. After website was developed selected reports were made accessible through website.

Customized data l l CSA provides Customized data to users upon request for statistical tabulations other than what has been published. However, it is expected that demand for this service will decrease because of web use.

Access to micro data l l The Agency has finalized the policy on micro data access and put it in to function. According to directive No. 1/2004, strict protocol apply to users accessing micro data sets for research purpose. Users can have access to no more than 1 -10 percent of the total census data. In addition, any person using micro datasets undertakes to cite CSA as the primary source.

Access to micro data l l The CSA Staff members have been informed and trained about management of the micro data. CSA has also informed the research community about access to micro data on Website Ensured technical conditions needed by research community. The detail accessing condition and procedures are found on the website. (www. csa. gov. et , data@csa. gov. et)

Confidentiality l l l The maintenance of the confidentiality of individual response is crucial to CSA to carryout its mandate and functioning. According to (directive No. 1/2004), micro data cannot be released with identifications for public use. All direct identifiers will be removed before the release of the data file.

Confidentiality CSA has increased: l Awareness of the staff on the issue of confidentiality l Security of information technology used l Physical security of its data warehouses

Copy right Policy l l The Statistics Act, No 442/2005, of Ethiopia has granted CSA the right to use , disclose , reproduce , prepare derivative works and distribute. The act have also granted CSA the right to have or permit others to do so under the following terms and conditions:

Copy right Policy l l The data and other materials provided by CSA will not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of CSA. The data will be used for statistical and scientific research purposes only. They will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.

Copy right Policy l l Publications that employ data obtained from CSA will cite the source of data in accordance with the Citation Requirement provided with each dataset. An electronic copy of all reports and publications based on the requested data will be sent to CSA.

Summary l l Currently, almost all the statistical information produced by CSA is available on the internet, which has become the main data accessing outlet. Internet assures the impartiality of CSA towards all citizens, social and economic agents, and so on.

Summary l l The maintenance of the confidentiality of the individual response is survival issue to CSA is pleased to allow any person to use, disclose , reproduce and prepare derivative works, provided certain terms and conditions are complied with.

ETHIOPIA THANK YOU