Unit 5 Notice Teaching Objectives Acquaint students with

Unit 5 Notice

Teaching Objectives • Acquaint students with the basic formality of notices. • Acquaint students with the general writing style of notices. • Master key words/phrases and useful expressions in notices.

Teaching Contents What is a notice? A notice is a written form to inform the concerned people of an event (in most cases, a meeting) so as to enable the people to arrange their time and tasks in advance. It may appear on a blackboard or a bulletin board; it may also be written as a letter or an email. A notice is usually formal in style.

Samples of notices Please read the following examples and try to understand their basic format. • What are the basic components of a notice? • How are these components of a notice normally laid out?

Sample 1 The University Commission of Academic Research Notice All the members of the University Commission of Academic Research are expected to meet in the University Conference room on Monday, May 5 at 2: 00 p. m. to discuss questions of inter-collegiate academic exchanges. May 2, 2016

Sample 2 English Teaching & Research Group NOTICE There will be an English lecture on the differences between American English and British English by a famous English professor , Mr. Alexander, the author of Follow Me and New Concept English, which are well known to us all. It will be given in the Lecture Hall from 7: 00 to 9: 00 on Saturday evening, September 23. Those who are interested in it are warmly welcome. And you may also invite your friends of other schools to attend it. Be sure not to be late. After the lecture, you may have a picture taken with Mr. Alexander. September 20, 2016

Sample 3 MEETING NOTICE Date: Thursday, May 21, 2016 Time: 9: 00 A. M – 3: 00 P. M. Location: College Hall Sessions include: *The Scientific Research of the Students *Education Reform in the Teaching of English All teachers are required to be present at the session. Students are welcome. May 19, 2016 College Office

Sample 4 NOTICE It is hereby announced that upon the decision of the Board of Directors Mr. Wang Liming is appointed secretary of the Marketing Department. The Director’s Office February 15, 2016

Example 5 Notice An Open English class will be offered By Mr. Jianguo Wang, professor of English Pedagogy on Tuesday, May 11, 2016, at 9: 00 a. m. in Room 422 of the Main Teaching Building. All teachers of first-year and second-year students are expected to attend the class. Teachers of other grades are cordially welcome. The Dean’s Office May 7, 2016

Format of a notice Notice An Open English class will be offered By Mr. Wang Jianguo, professor of English Pedagogy on Tuesday, May 11, 2016, at 9: 00 a. m. in Room 422 of the Main Teaching Building. All teachers of first-year and second-year students are expected to attend the class. Teachers of other grades are cordially welcome. Who issues the notice When the notice is issued purpose Date, time Venue Who is to attend The Dean’s Office May 7, 2016

Steps of writing a notice • • Place “Notice” in the centre just above the main text What will happen (the purpose) When something will happen Where something will happen To whom the information is given Who issues the notice and when it is issued Language should be concise, simple, accurate and formal

Language Features & Reminders I. In notice writing people tend to sound formal and avoid using words like “I”, “we”, etc Compare: a. There will be a staff meeting at 4: 10 p. m. on Friday, 6 March 2012 in the conference room 102 at the department. b. We are going to have a meeting at 4: 10 p. m. on Friday, 6 March 2012 in the conference room 102 at the department.

II. Notice writing should sound appropriate. Compare: a. All the staff members are expected at the meeting. b. All the staff members must be present.

III. In notice writing passive voice is frequently used. e. g. a. All the staff members are expected at the meeting. b. It is hereby announced that upon the decision of the Board of Directors Mr. Wang Liming is appointed secretary of the Marketing Department. c. An open English class will be offered by Mr. Wang Jianguo, professor of English Pedagogy on Tuesday, May 11, 2009, at 9: 00 a. m. in Room 422 of the Main Teaching Building.

Useful Expressions • There will be a …(meeting) at… (time) on … (date) in/at…(place) • Please be informed that… • All the staff members are expected at the meeting • You are invited to attend… • The session is organized by… • The session is sponsored by

• Each participant will be given 5 minutes for speech. • All the students in our class have been arranged to visit … • It is hereby announced that … • This is to notify that … • Your attention，please.

Key 1 NOTICE There will be a staff meeting at 4: 10 p. m. on Friday, 6 March 2016 in the conference room 102 at the department. All the staff members are expected at the meeting. Department office 3 March 2016

Key 2 Lecture will be given by Professor John Green from University of Washington, USA on Sino-US Trade Relationship on Friday, Mar. 10, 2016, at 2 p. m. in Room 403 of Yifu Building.