Unit 1 Receiving visitors Secretary English Objectives To

Unit 1 Receiving visitors Secretary English

Objectives § To grasp words and expressions about discussing receiving visitors. § To get familiar with situations related with the topics above. § To understand the definitions, the patterns and the formats of toasts and congratulatory speeches. § To be able to write toasts, welcome speech and answering speech , farewell speech and send-off speech according to the given information.

Contents § § § § Ⅰ. Lead-in Ⅱ. Language Points Ⅲ. Classroom Activities Ⅳ. Practical Writing Ⅴ. Exercises Ⅵ. Key to Exercises Ⅶ. Assignments

Ⅰ. Lead-in § Receiving visitors is the essential skill required on a secretary, as it is very important in daily office routine. After learning this unit, you are supposed to be able to grasp the basic skills of writing toasts and all kinds of congratulatory speeches.

Ⅱ. Language Points 1. receive [ri‘si: v] v. 接待，欢迎，招待 § He was received as an honored guest at the White House. § 他在白宫受到贵宾的礼遇接待。 2. available [ə‘veiləbl] a. 能够得到的 ■ This was the only room available. § 这是唯一可用的房间。 § Further information is available on request. § 详情备索。

Ⅱ. Language Points 3. occupied ['ɔkjupaid] a. 忙碌的 § The most important thing is to keep yourself occupied. § 最重要的就是别让自己闲着. § He’s fully occupied looking after three small children. § 照顾三个孩子把他忙得不可开交。 4. suppose [sə‘pəuz] v. 认为，推断，料想 Getting a visa isn’t as simple as you might suppose. ■ § 办签证不像你想的那么容易。 § Prices will go up, I suppose. § 我觉得物价将会上涨。

Ⅱ. Language Points 5. confirm [kən‘fə: m] v. 证实，确认 ■ Please write to confirm your reservation. § 预订后请来函确认。 § Rumors of job losses were later confirmed. § 有人失业的传言后来得到了证实。 6. propose [prə‘pəuz] v. 提议；建议 ■ The government proposed changes to the voting system. § 政府建议修改表决制度。 § It was proposed that the president be elected for a period of two years. § 有人提议选出的主席任期为两年。

Ⅱ. Language Points 7. mutual ['mju: tʃuəl] a. 相互的，彼此的 § I don’t like her, and I think the feeling is mutual. § 我不喜欢她，我觉得她也不喜欢我。 8. regards [ri‘ɡɑ: dz] n. 问候，致意 § Give your brother my regards when you see him. § 看到你哥哥时，你我向他问好。

Ⅱ. Language Points 9. places stress on 把重点放在…. . § I think the company places too much stress on cost and not enough on quality. § 我认为公司对成本强调有余，而对质量重视不足。 10. see…. . off 为……送行 § We saw Mr. Smith off at the airport yesterday. § 昨天我们在机场为史密斯先生送行。

Additional Topic-related Sentences § § § 1. Do you have an appointment？ ��您��了� ? 2. Is it possible for him to see me now？ 他�在能�我�？ 3. Can I be of any assistance？ 能替您效��？ 4. I'll tell Mr. Brown you are here. 我会通知布朗先生您来了。 5. Mr. Brown will come down to see you in a minute，Mr. Black. 布朗先生�上就下来�您。 6. I was delayed by the traffic jam. 交通堵塞耽�了��。

Additional Topic-related Sentences § § § 7. Mr. Smith is expecting you. 史密斯先生正在等您。 8. Would you please sign the visitor's book？ �在来客簿上�个名好�？ 9. I'm happy to host this dinner party in honor of our friends. 非常高�能�朋友���次晚宴。 § 10．We are much honored to be invited to this magnificent dinner. 我�非常荣幸能被邀�参加�个盛宴。 ■ 11．I'm really a bit nervous now, for I know nothing of your table manners. 我真有点不安了，我�你�的席�礼�一点也不懂。 § 12．No wonder people say the Chinese are hospitable. �怪人�都�中国人很好客。

Additional Topic-related Sentences § 13．To your health and success in business. �你的身体健康、生意�隆干杯。 ■ 14．I wish to propose a toast to our friendship and cooperation. 我提��我�的友�和合作干杯。 ■ 15．Thank you for your hospitality and your dinner. 感�你�的盛情和晚宴。 § 16. Thank you for coming here tonight to see me off. § ��你�今晚来�我送行。 § 17. It‘s a pity that you’re leaving so soon. § 很�憾你�就要走了。 § 18. Hope we’ll be able to get together again before long. § 希望我�不久就能重逢。

Ⅲ. Classroom Activities Work with your partner and complete the following dialogue. Peter: Have you been to San Francisco before? Janis: No, it’s my first visit. Peter: well, I hope you like it. Janis: I’m sure I will. Peter: And…er, is the hotel all right? Janis: Yes, it’s very comfortable. Peter: That’s good. So, do you have much time here in the U. S. ? Are you staying long? Janis: No, I have to go back tomorrow afternoon. Peter: Oh, what a pity. There is so much to see. You’ll have to come back again! Janis: Yes, I’d love to. Peter: So what time’s your flight tomorrow? Janis: In the evening, 6: 35. Peter: Well, I can get you a taxi if you like, to get you there in good time. Janis: That’s very kind of you. Thank you. Peter: No problem at all. Was it a good flight today? Janis: No, it wasn’t actually. Peter: Oh dear, I’m sorry to hear that. What was the problem? Janis: It was raining --- quite hard. There was a lot of turbulence. Peter: Hmm. I hope you didn’t feel too bad.

Ⅳ. Practical Writing 1 Toast（祝酒词） 2 Welcome Speech and Answering Speech(�迎�与答�� ) 3 Farewell Speech and Send-off Speech（�送�与告��）

Ⅳ. Practical Writing Sample Ladies and gentlemen, I’d like to take great pleasure in welcoming you all to this special evening. Tonight we are celebrating the 10 th Chinese Export Commodities Fair here. It is indeed a very exciting event. I would like to take this opportunity, on behalf of Guangzhou Municipal Government and the people of Guangzhou, to express our highest consideration and warmest greetings to the guests that are coming from abroad and from China. We need this close cooperation so that we can use our various capacities to build a prosperous future for our city and peoples. I am confident that our business and economic links will strengthen. I wish all of you enjoying a wonderful evening here. Now I would like to propose a toast: To our successful cooperation, To our growing personal as well as commercial ties, To the health of all the guests present here. Cheers!

Ⅳ. Practical Writing Sample 1 Welcome Speech Ladies and gentlemen, This evening we feel very much honored to hold a welcome party for Dr. Harris, who is already known to us all for his great achievements in linguistics research work. First of all, allow me on behalf of our university to extend our warm welcome and cordial greetings to our distinguished guest coming from afar. Dr. Harris has been long engaged in the study of TESL and related subject for many years. He has produced a number of important academic works in which are set forth valuable theories about the further development of English language teaching. We believe that his coming will be of great help to our teaching and research work. Dr. Harris will stay in our university for one week. He will give lectures to the undergraduates and the postgraduates as well. His lectures are primarily about teaching methodology, esp. teaching English in China. Finally, I would again express our welcome and hope that Dr. Harris will have a wonderful time here.

Ⅳ. Practical Writing § Sample 2: Answering Speech Thank you for your nice welcome and reception. It has been a long cherished hope of ours to visit your college some day. We are fortunate to enjoy this rare chance today. We feel specially honored to be given this opportunity to meet with so many distinguished people. We are sure our stay here will be fruitful and enjoyable. We feel really overwhelmed by your kindness and hospitality you have given me. Allow me once again to express my sincere thanks to you all for everything you have done on my account. We shall treasure your friendship.

Ⅳ. Practical Writing § Sample 1 Send-off Speech Ladies and gentlemen, How time flies! Just five weeks ago, we happily gathered here to give Prof. Harris a hearty welcome. It is with a special sense of cordiality and joy that we are now rallied here again with him after he has finished the Summer Training Program for College English Teachers in our province. He will leave for home tomorrow. Prof. Harris has been teaching for thirty years. He has rich experience in teaching. During the five weeks here, all of us were most favorably impressed by his notable qualities and great proficiency in teaching work. He was dutiful, painstaking and conscientious, working with all his energy. He has helped us with our pronunciation and intonation, and improved our abilities of listening, speaking, reading and writing. He has also given many lectures on America’s politics, economy, culture, history and habits and customs. He has done a good job of developing English teaching of our province. We, therefore, sincerely, hope that he will benefit us with some advice and valuable suggestions. And now at his parting, we’d like to take this opportunity to express our profound respects and sincere thanks to him and wish him a pleasant trip. We hope he will come and join us again next year. Now let’s invite Prof. Harris to speak to us.

Ⅳ. Practical Writing Sample 2 Farewell Speech Dear Mr. Rorris, Ladies and gentlemen, Our visit to Changsha is drawing to a close and we will leave for America tomorrow. On the eve of our departure, it gives me a great deal of pleasure to say a few words here to express our appreciation for the hospitality you accorded us during our stay in Changsha. This visit was full of interesting things and memorable events. We know that this visit was quite fruitful and we are confident that it will be helpful to the further strengthening of our cooperation in the field of phone production. The Chinese people are hardworking, modest, brave, prudent and clever, which gave us very deep impression. My colleagues and I are looking forward to the pleasure of greeting you in America in the near future, so that we can push the relationship between us a step forward. Thank you again, we wish you good health and every success in the future.

Ⅴ. Exercises Ⅰ. Fill in the blanks with the words or expressions given below. Change the form where necessary. confirm make friends with help yourself to see…off occupy give my regards to on behalf of prefer toast available inviting specialty § 1. If you want to _____ others, you’d better find many things in common § § § to talk about. 2. The secretary will _____ the telephone message by letter. 3. Silk is a _____ of Hangzhou city. 4. Please _____ your parents. 5. He is _____ with the repair of farm tools. 6. Which do you _____, coffer or tea? 7. Just feel at home and _____ some more fish. 8. If I am not _____ when you phone, ask for my sister. 9. The chairman said: “Let me propose a _____ to the health of all the guests present here!” 10. We ______ Mr. Smith _____ at the airport. 11. The dish looks really _____. I can’t help watering. 12. Miss Liu gave a warm reception to the visitor _____ the company. .

Ⅴ. Exercises § II. Translate the following into Chinese or English. § § § § § 1. ��您��了�？ 2. 非常高�能�朋友����次晚宴。 3. 恐怕刘先生�在正忙。 4. 我提��我�的友�和合作干杯。 5. 祝您回家路上一路��。 6. How time flies! Mr. Smith will leave home tomorrow. We are now here again to bid him farewell. 7. Everything here has left a deep impression on me and I’ll never forget my days in Shanghai. 8. Please accept this little present as a token of my gratitude for all your help. 9. No wonder people say the Chinese are hospitable. 10. Anything is fine with me. I’m not particular about food.

Ⅴ. Exercises § III. Fill in the table below by giving the corresponding Chinese or English equivalents. Visitor's Book ��牛肉 table manners 盛宴 distinguished guests 合�企� just a small helping 副�理 the traffic jam 辣子�丁

Ⅵ. Key to Exercises I. § § § 1．make friends with 2. confirm 3. specialty 4. give my regards to 5. occupied 6. prefer 7. help yourself to 8. available 9. toast 10. saw…off 11. inviting 12. on behalf of