Union Civil Protection Knowledge Network call for proposals

Union Civil Protection Knowledge Network call for proposals 2020 Knowledge Network team DG ECHO B 3

Pillars of the UCPM Prevention Preparedne ss Response Risk assessment Training Coordination Exercises Disaster data Hazard mapping Exchange of Experts Voluntary Pool Deployment Transport

Grants under the Union Civil Protection Knowledge Network • Annual work programme 2020 • Action 2. 3 v Full-scale exercises (FSX) v Network Partnership • Exercising activities are linked to the training programme

1. Call for proposals for full-scale exercises • Objective: to improve civil protection preparedness and response to all kinds of disasters […] • Topics: all types of disasters calling for the activation of the Mechanism […]

What is the Commission funding in this call? • Design, plan, prepare, implement, conduct and selfevaluate full-scale exercise projects. • Activities: v Preparatory actions: Planning conferences, workshops seminars, etc. v Exercises: • Tabletop exercise • Command post exercise • Full-scale exercise v After action activities: lessons learned meetings workshops, seminars, etc.

What is a full-scale exercise?

Capabi -lities Modules Scenario International level Plans So. P Capacities Regional level National level Local level FSX

What ingredients should include a FSX? • Realistic and challenging scenario

What ingredients should include a FSX? • Activation of the Mechanism

What ingredients should include a FSX? • International environment • Deployment of a EUCP Team • International teams/modules

What ingredients should include a FSX? • Communication and information exchange in international enviroment • Common Emergency Comunication and Information System

What ingredients should include a FSX? • Relevant national operational structures

What ingredients should include a FSX? • The implementation of EU Host Nation Support guidelines

What ingredients should include a FSX? • EU observers programme • Simplified in 2020 • People trained in the UCPM • Maximum 10 people per exercise.

What ingredients should include a FSX? • Evaluation and lessons learned

What ingredients should include a FSX? • EU Visibility: • • #EUprotects #EUCiv. Pro #resc. EU #EUSaves. Lives To be used in every communication activity (conferences, seminars, presentations, brochure, leaflets, posters, social media, etc. )

What is new in the next call? • Eligibility criteria revised to improve the EU dimension of exercises • Common workflow: mínimum milestones stablished • Simplified EU Obserbers programme • Evaluation programme enhanced • A common deliverable: exercise manual

Where do I start to prepare a proposal? • Forming a Consortium • Three entities minimum from different countries • International organisations may participate in the consortium in addition to the three minimum public or private entities

Where do I start to prepare a proposal? • Call for proposals document • Objectives, themes and priorities, proposals that can be funded • Timetable and available budget • Eligibility, exclusion, selection and award criteria • Evaluation procedure.

Where do I start to prepare a proposal? • Guide for applicants • Procedure to register and submit proposals online via the EU Funding & Tenders Portal • Explanation on the application form (Proposal Template - Part A and B), which describes the project • Overview of the cost eligibility criteria. • Technical guide • Terminology and recommendations in the different activities that form a UCPM full-scale exercise.

2. Call for proposals for network partnership • New call for proposals to be published in April 2020 • Objectives: • Gather together civil protection and disaster management actors. • Promote exchange of information and knowledge • Final details still under discussion

2. Call for proposals for network partnership Activities that can be funded • Training courses and workshops for experts active in the UCPM from: v Member States v Enlargement countries v European Neighbourhood Policy countries v European commission plus EU services v UN and international organisations

CALL for Proposals for Full Scale Exercises (UCPM-2020 -EX-AG) Stages Date and time or indicative period a) Publication of the call 27/02/2020 b) Deadline for submitting applications c) Evaluation period d) Information to applicants e) Signature of Grant Agreements September - November 2020 f) Starting date of the actions 1 January 2021(Mandatory) 14/05/2020 – 17: 00 CET June - July 2020 July - September 2020

CALL for Proposals for Full Scale Exercises (UCPM-2020 -EX-AG) 2. Budget The total available budget is EUR 3 000. • This budget is divided between Ø Internal budget item: EUR 2 000 for exercises benefitting Participating States in the UCPM. External budget item: EUR 1 000 for exercises covering: Ø • • • IPA II beneficiaries not participating in the mechanism: Albania, Bosnia and Herzegovina, Kosovo. European Neighbourhood Policy countries: Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine. Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine and Tunisia.

CALL for Proposals for Full Scale Exercises (UCPM-2019 -EX-AG) 3. Award criteria • The award criteria are divided into four dimensions. The total amount of points a proposal can get is 100 of which 63 points is the minimum threshold. • Admissible and eligible applications will be evaluated and ranked against of the following award criteria: Ø Ø Relevance and impact: max 30 points with a threshold of 20 Quality: max 30 points with a threshold of 20 Cost effectiveness: max 10 points with a threshold of 5 European dimension: max 30 points with a threshold of 20

CALL for Proposals for Full Scale Exercises (UCPM-2020 -EX-AG) v Applications must be submitted electronically via the Participant Portal Electronic Submission System and using the forms provided. v Paper submissions are no longer possible.

• Call for proposals • Guide for applicants • Technical guide for UCPM full-scale exercises

You can send your questions in writing to: • ECHO-CP-TRAINING-EXERCISES@ec. europa. eu • for clarification on the content of the call for proposals • or • on the Funding & tender opportunities portal • to the Helpdesk & Support Services in case of problems related to the Submission System.

Gracias