UNESCO HR PARTNERSHIPS AND VOLUNTEER ARRANGEMENTS New HR

UNESCO HR PARTNERSHIPS AND VOLUNTEER ARRANGEMENTS New HR Manual - Chapter 19

Junior Professional Officers Loans and Secondments Stand-by Agreements Sponsored Traineeships UNESCO Volunteers United Nations Volunteers UNV

Junior Professional Officers Former Associate Experts programme • P 1/P 2 extra-budgetary posts • Donor governments, for their nationals (exceptionally: nationals developing countries) • Graduates or junior professionals, <32 years old • Duration: 1 – 4 years. Standard : 2 years New! Cost-sharing extension for the 3 rd or 4 rth year; UNESCO pays 3, 6 or 12 months. Donors: China, Japan, Korea, Germany, Italy, Finland, France, Switzerland, Sweden, Azerbaijan. New: Qatar, Saudi Arabia Current number of JPOs: 13 JPO from 7 countries as at November 2016

Loans & Secondments (1/2) For specific and temporary need of UNESCO • Partner institution deploys staff and funds the assignment • Public and private partners • Potential Mo. U for a general framework + Loan/Secondment Agreement • Post employment restriction: 6 months • Focal point: HRM Currently: around 40 Loans and Secondments: Angola, Basque Volunteers, Belgium, China, Costa Rica, Cyprus, Germany, Indonesia, Italy, Japan, Korea, Malta, Namibia, Norway, Qatar, Russian Federation, Singapore, Spain, Switzerland, Turkey. Since 2011: 118 loans and secondments at UNESCO

Loans & Secondments (2/2) Loans Secondments Funded Directly by releasing entity Extra-budgetary post, Fixed term Status Independent contractor Staff member: Staff rules & regulations Duration 6 months – 4 years 1 – 4 years Extension 24 months at a time STEPS AO /Assistant HRM Medical clearance Medical certificate Costs: loaned personnel or releasing entity Clearance by CMO Costs: reimbursable, in estimated cost Leave Same as staff members, unless otherwise agreed Illness & accrued annual leave: rules of the partner Same as staff members Outstanding annual leave: no compensation upon expiry Travel on mission If paid by UNESCO: as staff members If paid by partner: its rules & procedures Same as staff members Security training certificates and security clearance

Stand-by Agreement For crisis/transition situations • Partner deploys experts at the request of UNESCO, and funds their assignments • Roster with preselected experts, available at short notice • Duration: max. 18 months Current partners: NORCAP (Norwegian Refugee Council) CANADEM

Sponsored Traineeship (1/3) • Students, researchers and young professionals, >20 years. old • Sponsoring partner: public or private institution Mainly academic, governmental and regional institutions • Duration: 6 months, max 12 months • Attention! ≠ from internship criteria • Focal point: HRM/Partnerships Sponsors: Carlo Schmidt, China Scholarship Council, PENN University, Erasmus +, Gujarat Law University, Quebec. . . Trainees: 57 Trainees in 2016.

Sponsored Traineeship (2/3) Medical clearance Medical certificate Cost: trainee or Sponsor Visa Responsibility of trainee or Sponsor UNESCO: letter on request STEPS AO/assistant Leave 2, 5 days/month (Part-time: pro-rated) Travel on mission Must be accompanied Staff travelers UNESCO: travel order/certificate Security training certificates and Security clearance D, E, non family: no travel within country Insurance Responsibility of trainee or Sponsor UNESCO: limited work-place insurance

Sponsored Traineeship (3/3) How to contract a traineeship? Ad hoc partnership: Agreement Long term partnership: Framework Agreement at § Organization level, or § Sector/Bureau/… level > Bilateral agreement between UNESCO & sponsoring institution; Additional Traineeship Contract between UNESCO and each trainee. Traineeship OR > Tripartite agreement between UNESCO, sponsoring institution & trainee.

UNESCO Volunteer (1/2) • Individuals with expertise, know-how, experience • No compensation • Online or on-site • Duration: 2 weeks – 6 months Former UNESCO employee: <3 months within 12 months New! HQ: number volunteers <10% fixed terms within a Sector/Bureau Field: Director determines the reasonable number UNESCO Volunteers: 188 since January 2013

UNESCO Volunteer (2/2) Medical clearance Statement of good health (Ø online) Visa Responsibility of volunteer UNESCO: letter on request STEPS AO/assistant Leave Ø Travel on mission Non-staff travelers UNESCO: travel order/certificate Security training certificates and Security clearance D, E, non family: no travel within country Insurance Responsibility of volunteer UNESCO: limited work-place insurance

United Nations Volunteer (1/2) • Qualified, highly motivated professionals • Funded by UNESCO or a donor • Volunteer contracted and deployed by UNV (UNDP) • Focal point: HRM • MOU under finalization UN Volunteers with UNESCO: 15 in 2015, in 13 countries. UNV worldwide: nearly 7000 volunteers in the field; from 153 countries.

United Nations Volunteer (2/2) Modality Age Experience Duration Min Max Average proforma cost / year International 25 years old 2 years 3 months 4 years $ 60. 000 Youth 18 -29 y/o Less then 2 years 6 months 2 years $ 41. 200 National 22 y/o 2 years 3 months 4 years $ 12. 400 Youth 18 -29 y/o Less then 2 years 6 months 2 years $ 11. 000 Online 18 y/o Ø $ 0 1 hour 1 year

THANK YOU For more information on these arrangements, please contact the HR Partnerships Focal Point or refer to the HR toolkit on UNESTEAM.