UNECE United Nations Electronic Trade Documents Digital Paper

UNECE United Nations Electronic Trade Documents Digital Paper for Trade UNCED/ESCAP Joint Workshop on Trade Facilitation Kuala Lumpur, 17, 18 March 2005 UN/CEFACT

United Nations Electronic UNECE Trade Documents Presentation q From paper to paperless trade: the issues q UNe. Docs: Digital Paper Concept q Internet Technology for Digital Paper q Incremental approach to implementation UN/CEFACT

Paperless Trade… UNECE Why? q q q q Goods are moving faster than information SC are more complex Competition/Costs Technology is there Transparency, simplification of procedures Digital data is basis for automation SC Security is based on analysis of information UN/CEFACT

Information technology in UNECE supply chains… Information Technology/ Logistics process A electronic documents process B paper documents UN/CEFACT

UNECE Trade Documents Document Standards 3300 BC UN/CEFACT

UNECE United Nations Layout Key… SAD UN/CEFACT

UNECE United Nations Layout Key A Paper Standard for Automation q Layout of the document (Rendering): UN Layout Key Recommendation q Definition of data (Semantic): UN Trade Data Element Directory: ISO 7372 q Data Carrier & Formatting: Forms Design Sheet: ISO 3535 q UN Recommendations on Code Lists UN/CEFACT

UNECE Shared Information in Trade Documents Different trade documents share a large set of common data UN/CEFACT

UNECE Electronic Documents EDI UNH+INV 001+INVOIC: 1’ BGM+380+75 -064 -H-227101+870431’ NAD+SU+5013456000145: 14++ SEIKO CORPORATION + 15 -1 KYOBASHI 2 -CHOME + TOKYO+ 104 +JP‘RFF+SS+4001’ REF+PO+ABC-1234’CTA+IC+ +512345: UN/CEFACT

UNECE Internet Technology 2000… Integration I UN/CEFACT

UNECE Internet Technology 2000… Integration II UN/CEFACT

UNECE Paper and XML… UNLK Integration UN/CEFACT

UNECE Requirements to Trade Documents: • Instant accessible • Global acceptance • Archive • Reproduction • Transmission • Standardization • ICT Integration Paper and Electronic ++++ ++ + ++++ o ++++ UN/CEFACT

UNECE The "digital Paper" challenge… Moving from today’s Trade Information exchange in global trade is based on paper documents Trade processes and practice are based on paper documents to Paperless Trade: Migration by creating the equivalent of a paper document in electronic format For a migration we need digital Paper Transfer paper standards and acceptance to electronic documents Documents that can adapt to user requirements Fallback to paper Simple and low cost UN/CEFACT

Document adapts to UNECE technology UNe. Docs: one single electronic document adapting to different information processing concepts Importers Bank F Forwarder PDF Barcode EDI Exporter UNe. Docs electronic Paper Importer Insurance Agent XML Paper UN/CEFACT

UNe. Docs digital Paper UNECE How? Trade Paper document UNLK Software IE, Adobe Reader, WS. . UN trade rec’ Business Practice Electronic document XML & EDIFACT Document Data Model UNTDED, Core Components UN/CEFACT

UNECE United Nations International Document Set (IDS) UN/CEFACT

UNECE UNe. Docs Interface and Integration UNe. Docs defines WHAT a document is, not how it is processed. Electronic document is the basis for • • Automation of trade data processing Authentication & electronic signatures Risk assessment Intelligent, value added services UN/CEFACT

UNECE UN/CEFACT

UNECE UN/CEFACT

UNECE Example digital Paper Document UN/CEFACT

UNECE Automation UNe. Docs Implementation Different Levels of Automation Digital Services Digital Paper Data Models Aligned paper documents Standardization UN/CEFACT

UNECE Automation UNe. Docs Implementation Different Levels of Automation Digital Services Digital Paper Data Models Aligned paper documents Standardization UN/CEFACT

UNECE UNe. Docs Scenario I Documents travel with Goods. . Paper documents aligned to int’ standards Paper documents travel with the good (truck) Advantage: efficient procedures through int’ standards, less risk, UN/CEFACT

UNECE UNe. Docs Scenario II Advance Notice with paper original Trader generates a UNe. Docs PDF documents and emails to Customs A printout of the PDF document travels as original with the truck Advantage: advance information, faster Customs processing, business process stays the same (paper based) UN/CEFACT

UNECE UNe. Docs Scenario III Electronic PDF Document with signature Trader generates a UNe. Docs PDF documents with digital signature Advantage: Paper replaced by PDF document; high level of security; BP improved UN/CEFACT

UNECE UNe. Docs Scenario IV Paperless trade Trader generates a UNe. Docs PDF document Customs saves document XML and updates IT systems Advantage: Paper replaced by PDF/XML; fully automated e. Business UN/CEFACT

UNECE q q q UNe. Docs Milestones 2002 UNe. Docs Proof of Concept 2003 UNe. Docs IDS v 0. 4 2004 q q UNe. Docs Toolkits based on Adobe and Microsoft Preparation for Pilots UN Global Capacity Building Project 2005 q q UN Working Group on UNe. Docs (CEFACT TBG 2) Pilot Projects UNe. Docs CC UN Executive Forum on Paperless Trade UN/CEFACT

UNECE A standard for digital documents: UNe. Docs Working Group q A UN Working Group to develop the standard for aligned electronic trade documents q 1 st meeting at the CEFACT Forum in Kuala Lumpur, March 05 q Open for business and EDI/XML experts q Develop and maintain standard trade documents q Deliver the electronic documents specifications for large, international projects for paperless trade UN/CEFACT

UNECE Electronic Trade Documents The Win Situation q Better Information, structured Information, Advance Information, Automation Governments: q Risk assessment, Security, Compliance, market access, Information Society Trade: q Transaction risk, costs, services UN/CEFACT

3 rd Executive Forum on UNECE Trade Facilitation Win in not enough to make it happen q q Clear understanding of benefits/costs Enabling Framework Strong leadership and commitments International Cooperation and Pathfinder Projects Roadmap for Paperless trade in International Supply Chains UN/CEFACT

3 rd Executive Forum on UNECE Trade Facilitation Paperless Trade in International Supply Chains: Enhancing Efficiency and Security q q q SC Information: Current trends and future orientation Benefits: Governments and Trade Experience: Single Window Implementations What do we need to make it happen? Roadmap for paperless trade UN/CEFACT

UNECE 3 rd Executive Forum on Trade Facilitation Paperless Trade in International Supply Chains: Enhancing Efficiency and Security Geneva, Palais des Nations 20 & 21 June 2005 www. unece. org/forums/forum 05/ UN/CEFACT

UNECE UNe. Docs Digital Paper for Trade Thank You Markus. Pikart@unece. org www. UNe. Docs. org UN/CEFACT