Understanding Vendor Rebate Agreement Statuses Concept Understanding Vendor
Understanding Vendor Rebate Agreement Statuses Concept
Understanding Vendor Rebate Agreement Statuses
Understanding Vendor Rebate Agreement Statuses Step 1 To assign an Open status, you must have entry authority. If there accruals created and claims generated (other than canceled claims), you cannot change rebate agreement rule information.
Understanding Vendor Rebate Agreement Statuses Step 2 When accrual transactions have been created and there have been no claims generated or no claims exist in canceled status: • You can change rebate rule information. The system will set the Force Recalc Flag = Y on the rebate agreement. When the accruals transaction is run, the process checks for the Force Recalc flag on the Rebate Agreement. The system will not set the Force Recalc Flag = Y if the user changes just the rule description for the rebate agreement. • Also, the system will set the Force Re. Calc Flag = Y if you change the Must Use Rate Date option and the associated rate date or the Rebate Reduction From RTV option.
Understanding Vendor Rebate Agreement Statuses Step 3 For Rebate Agreement references on purchase order but no accrual transactions, you cannot change the following: • General Details: Supplier, Supplier ID, Currency, and Rate Type. You can change the begin date and expiration date. • Rebate Options: Corporate Agreement, Eligible PO Business Units, Include Automatically PO Adhoc Items, and Open Item Rebate Agreement options. The Open Item Rebate Agreement option can be selected if it wasn't previously but it cannot be cleared if previously selected. • Rebate lines and exceptions: Cannot change or delete an existing rebate line. You can mark the line inactive. You can additional lines and exceptions. Also, you can modify all rebate agreement rules information.
Understanding Vendor Rebate Agreement Statuses Step 4 If a rebate agreement is not referenced on a purchase order you can change all the information on the rebate agreement.
Understanding Vendor Rebate Agreement Statuses Step 5 To assign an Approved status, you must have approval authority. You cannot modify any rebate information except rebate status and dispatch fields.
Understanding Vendor Rebate Agreement Statuses Step 6 Rebate agreements only in Approved status can have the following processes run against them: • Rebate agreements can be dispatched. • Accrual transactions can be created. • Claims can be generated. • Claims Reconciliation and the Overdue and Cancel Overdue process can be processed if the rebate agreement is in either an Approved or Hold status.
Understanding Vendor Rebate Agreement Statuses Step 7 To assign a Cancelled status: • You must have cancel authority. • You cannot modify any rebate information except for rebate status. • You can only cancel rebate agreements if there are no rebate agreement references on a purchase order line. If there any rebate agreement references on a purchase order line, clear the references using the Maintain Purchase Order - Purchase Order page, the Express Purchase Order - Purchase Order page, or the Backdate Vendor Rebates page.
Understanding Vendor Rebate Agreement Statuses Step 8 To assign a Hold status: • You must have hold authority. • You cannot modify any rebate information except for rebate status. • You can put the rebate agreement on hold even if there are rebate references on the purchase order, accrual transactions have been created, and claims have been generated. There can be no activity against a rebate agreement in a Hold status. You can perform payment activities against the rebate agreement such as, Claims Reconciliation and Overdue and Cancel Overdue processes.
Understanding Vendor Rebate Agreement Statuses Step 9 To assign a Closed status, you must have close authority. You cannot modify any rebate information except for rebate status.
Understanding Vendor Rebate Agreement Statuses Step 10 You control the close action on the rebate agreement irrespective of the rebate references. The system issues warning messages based on the references. Issue individual messages based on the following rebate references: • Pending claims (claims in Open, Approved, Pending Payment, and Partial Paid statuses). • Accrual transactions created and no claims have been generated or claims have been generated but they are in a Cancel or Paid status. • Rebate agreement references on a purchase order and no accrual transactions have been generated.
Understanding Vendor Rebate Agreement Statuses Step 11 You have completed the "Understanding Vendor Rebate Agreement Statuses" topic. End of Procedure.
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