UNCLASSIFIEDFOR OFFICIAL USE ONLY Direct Attack Division Headquarters

UNCLASSIFIED//FOR OFFICIAL USE ONLY Direct Attack Division Headquarters U. S. Air Force It’s All in the Words Judy Davis Chief Financial Officer 26 Jun 18 Integrity - Service - Excellence UNCLASSIFIED//FOR OFFICIAL USE ONLY

UNCLASSIFIED//FOR OFFICIAL USE ONLY Overview n Purpose: Learn how to write about the most important person -- You n One of the most important skills you need to have as a employee/leader/supervisor n n Your ability to write effectively n Communicate the value of your efforts in annual appraisals n Affect the quality of nomination packages for competitive professional development courses, get promoted, get picked up for jobs, etc. Don’t wait until it matters to learn/develop this skill Leadership in the context of writing S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY

UNCLASSIFIED//FOR OFFICIAL USE ONLY Why Write Effectively? Appraisal systems: ACQ Demo and DPMAP n Words reflect your contribution/effort/performance in getting the mission done n Action – Result - Impact S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 3

UNCLASSIFIED//FOR OFFICIAL USE ONLY Action-Result-Impact Key Points Action – What did you accomplish/do? Actions are reflected in the form of verbs n Result – What was the result? Product(s)/service delivered n Impact - Should answer “so what? ” Why should the reader care? n n Use as many operational impacts as possible Know how you support your organization’s mission statement n Weapons are being employed daily – How did you impact that? n n Quantify everything you can – reflects the magnitude of your impact to the mission: Cost of program n Length of class n $ saved or averted n # of events, assets, people on team n n Use terms people understand – Spell out acronyms S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY

UNCLASSIFIED//FOR OFFICIAL USE ONLY Other Key Points n Organize your inputs Write to specific performance elements n Performance/contribution inputs can fulfill more than one element – tailor accordingly n n Combine weaker inputs/bullets into one strong statement n Say the same thing using different words; prevents impacts from being the “same” 200% vs 2 X n Saved AF 6 mos vs Saved AF $600 K (time is money) n 100% availability/reliability vs zero failures n 1 week vs 7 days vs 168 hrs n n Use resources to assist in writing www. thesaurus. com is your friend, ally, buddy, partner, cohort, compatriot, associate, chum, thunder buddy, etc n www. cpms. osd. mil – Employee Input Worksheet n Peer/supervisor reviews – ask questions, read, and provide constructive feedback n Write out the entire idea as a sentence then convert to bullet n This process takes time…it’s important, MAKE time for it S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY

UNCLASSIFIED//FOR OFFICIAL USE ONLY Examples – Acq Demo Action -- Led and managed communications between GAO, FIAR, AFAA and EBD personnel for audits performed on GP Bombs and Fuzes BPACs, MOP, and APKWS programs to ensure auditors' objectives were met to include requirements for coordination and review of results through SAF/AQPW, SAF/FMBI, and AFLCMC/EB/EBH. n Result -- Coordinated oral and written communications with AFLCMC/EB/EBH, SAF/AQPW/FMBI and auditors, consolidated inputs from joint analysis and developed responses—Delivered responses on schedule for 5 audits, review of $2. 9 B+, impacting 12 programs across EBD and EBH. n Impact -- No significant issues identified by audit teams; onschedule delivery of responses to three audit agencies in <45 days-Validated taxpayers dollars vital to procure inventory to meet warfighter requirements. n S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 6

UNCLASSIFIED//FOR OFFICIAL USE ONLY Examples – DPMAP Action -- Researched and provided policy guidance to Program Managers with regards to positions on manpower package. One of the Program Managers wanted to hire two junior engineers instead of the one engineer per manpower package guidance. n Result -- One Engineer was hired in accordance with the requirements presented and approved by the country. n Impact -- No additional funding or effort was required from country. n S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 7

UNCLASSIFIED//FOR OFFICIAL USE ONLY Examples – OPRs/Award Pkgs n (A) Led detailed review of $47 M target program; (R) devised plan to reuse existing targets— (I) saved $10 M & 6 mo schedule (A) Revectored $750 K; (R) enhanced B-2's inflight weapon status display w/real-time info— (I) pilot's weapon Situation Awareness up 2 X n (A) Led JDAM DSM IPT through analysis $37 M spend plans—(R) returned $8 M to SPO for CA of Prod Lot 21, (I) saved Total Obligation Authority n (A) Crafted reclamas for SAF/AQ, (R) secured Cong approval of NS, $7. 1 M JSF Ammo CA--(I) prevented 1 yr IOC rounds slip n S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 8

UNCLASSIFIED//FOR OFFICIAL USE ONLY Summary Action – Result – Impact n Bottom Line “It’s All in the Words” and it is all about you and your career…what you do to support the mission n S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 9

UNCLASSIFIED//FOR OFFICIAL USE ONLY References n “Writing Winning Award Packages” by Lt. Col Tom Bierly, Materiel Leader, Hard Target Munitions Branch S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 10

UNCLASSIFIED//FOR OFFICIAL USE ONLY Questions S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 11

UNCLASSIFIED//FOR OFFICIAL USE ONLY Personnel Appraisal Systems DPMAP O – Objective S – Situation R – Results C – Challenge C – Contribution R – Results A – Added Value A – Actions Acq Demo/ OPR/EPR C – Contribution R – Results I – Impact M – Measurements Action – Result - Impact S ex rc ve il cl ee n- c. Ee x c e l l e n c e I n t e g r i t y I- n. St ee rgvriict ey -- E UNCLASSIFIED//FOR OFFICIAL USE ONLY 12