UMASS Buy Ways purchasing made easy What is

UMASS Buy. Ways …purchasing made easy

What is UMass Buy. Ways? § The UMass Buy. Ways system is a one-stop shopping center for e. Procurement users. This center will provide you with an easy route to all your purchasing needs. § All requisitions and purchase orders will be processed in Buy. Ways

Why are we implementing? • Improve the quality of service to departmental users by providing an intuitive, user friendly procurement tool for purchasing the goods and services they require. • Streamline the Procure-to-Pay process. • Direct spend to University contracts and preferred vendors.

Why are we implementing? • Provide detailed, item level spend visibility by campus and by department to improve spend analysis capabilities and facilitate future negotiation. • Improve sourcing efforts to fully leverage the purchasing power of the five campuses and President’s office. • Increase electronic transactions for purchases made from preferred vendors.

Projected Project Timeline Building the Solution Focus Group 1 � Focus Group 2 � July - December September 11 & 12 � December 4 & 5 � AP/PO Core Team Testing January – February Live Order Testing March 3 Pilot Go Live End March – Early April Full Roll-out July

Purchasing Showcase Shopping from the Purchasing Showcase • The Purchasing Showcase is an area of the home page that UMASS can choose to highlight specific suppliers, forms and more. An example Purchasing showcase is shown below:

Purchasing Showcase

Initial (24) Catalogs Targeted for Go. Live Agilent Technologies Apple Casey Engineering and Maintenance Dell Dupli Envelopes Fisher Scientific (& Thermo Fisher) Genwiz Gov. Connection Home Depot Lenovo Life Tech (Applied Bio & Invitrogen) Mc. Kesson (& Med Supply) Mc. Master Carr New England Biolabs Perkin Elmer Life & Analytical Sciences Physician Sales & Service Promega Qiagen Sigma Aldrich (and Sigma Aldrich US) W W Grainger WB Mason Westnet Whalley Xerox

Highlights • The standard method for issuing purchase orders will be done electronically, email or fax. • Approvers will receive an email notification when a requisition is pending their approval. • Documents can now be attached to requisitions. • Compare function allows a direct side by side comparison of the product.

Open House Please join us at one of the open house events listed below. We will be providing an overview of the new procurement process. • Space is limited so please register by emailing anita. thompson@umb. edu. Thursday, November 1 st 10: 00 – 11: 00 – 2: 00 Friday, November 2 nd 9: 30 – 10: 30 1: 00 – 2: 00 • If you have any questions please contact: cathy. hennessey@umb. edu or call @7 -5064.