UC UPGRADE JOURNEY SESSION 5058 Thu Nov 09

UC UPGRADE JOURNEY SESSION 5058 Thu Nov 09, 2017 (2. 20 pm-3. 05 pm) ADU 8 -10 NOVEMBER 2017

PRESENTER Vanessa Forrester HR Specialist – Development Human Resources ǀ Pūmanawa Tangata University of Canterbury ǀ Te Whare Wānanga o Waitaha vanessa. forrester@canterbury. ac. nz ADU 9 -11 NOVEMBER 2016

UNIVERSITY OF CANTERBURY # of staff FTE 1891 # of students 12, 207 ADU 8 -10 NOVEMBER 2017

& ORACLE Peopletools: 8. 55 Peopletools Patch: 8. 55. 15 People. Soft HCM: 9. 2, HR, GP, Absence Management, TAMS, Training and Admin People. Soft HCM patch: Base Version PUM 21 and have selectively adopted some functionalities from PUM 22 & 23 Unicode data base Oracle Weblogic: 12. 1. 3. 0 Oracle Weblogic Patch: 12. 1. 3. 0. 0_170117 Oracle Tuxedo: 12. 1. 3. 0. 0 Oracle Tuxedo patch: RP 078 ADU 9 -11 NOVEMBER 20162012 R 2 Server OS:

AGENDA 1. Background 2. Change Management 3. Upgrade bits and pieces 4. What is Unicode 5. Go Live 6. Warranty and Wrap Up ADU 8 -10 NOVEMBER 2017

BACKGROUND Discovery workshops 2016 Scope and Statement of Work confirmed Approval by UC Council 27 Feb 2017 Project kick off meeting 11 April 2017 ADU 9 -11 NOVEMBER 2016

PROSCI CHANGE MANAGEMENT ADU 9 -11 NOVEMBER 2016

CHANGE MANAGEMENT ADU 9 -11 NOVEMBER 2016

PCT – PROJECT CHANGE TRIANGLE ADU 9 -11 NOVEMBER 2016

COMMUNICATION PLAN • • • Face to Face briefings Demos HR Intranet page + link in HR signatures Videos – UPK Guidelines Intercom Email Drop in sessions/showcases People. Soft v 9. 1 Login page Prospective Staff site ADU 9 -11 NOVEMBER 2016

IMPACTED GROUPS ADU 9 -11 NOVEMBER 2016

UPGRADE BITS AND PIECES Partner with POIT Engaged Plan. IT – local IT testing company IDMS – interim upgrade at the same time What is Unicode? UC Strategic Initiative – Bi-cultural competence and confidence, e. g. macrons for Māori language ADU 9 -11 NOVEMBER 2016

ADU 9 -11 NOVEMBER 2016

IN THE NEWS Oracle Announces People. Soft Innovators By: Rebekah Jackson | Vice President At the People. Soft general session today at Oracle Open. World, Paco Aubrejuan, Senior Vice President, recognized the first of many People. Soft Innovators. Today’s People. Soft is powerful, intuitive, and drives results in diverse global businesses across many industries. The People. Soft Innovators showcase what is possible with today’s People. Soft. These customers are taking advantage of the latest capabilities and technologies to transform their businesses and their IT practices while delighting their end users. The People. Soft Innovators: University of Canterbury, in conjunction with their partner Presence of IT, is recognized for deploying the Fluid user interface and Fluid Candidate Gateway as part of their HCM 9. 2 upgrade, providing a modern, easy way for applicants to search, apply for, and track job opportunities on any device, in addition to enabling more new features in HCM, doing a Unicode conversion to support the Maori language, and setting up a Selective Adoption strategy for the future. ADU 9 -11 NOVEMBER 2016

GO LIVE - WHAT’S NEW 20 SEPTEMBER 2017 Mobility Unicode Cancel Absence Training and Admin module (not new but used now) Looks like a whole new system ADU 8 -10 NOVEMBER 2017

WARRANTY AND WRAP UP 30 days – 20 October 2017 Passed quickly Defects and fixes, retest etc. Project close out completed 27 October On our Own On time and on budget Great feedback from users Excellent feedback from Project Management Office ADU 9 -11 NOVEMBER 2016

What’s next Time and Labor (replace our custom timesheet) PUM’s Projects – UC Recruitment Business Case, Gender, Qualifications, tidy up access roles (automate), pay slip etc. ADU 8 -10 NOVEMBER 2017

CONCLUDING THOUGHTS ANY QUESTIONS? ADU 8 -10 NOVEMBER 2017

PRESENTER Vanessa Forrester HR Specialist – Development Human Resources ǀ Pūmanawa Tangata University of Canterbury ǀ Te Whare Wānanga o Waitaha vanessa. forrester@canterbury. ac. nz ADU 9 -11 NOVEMBER 2016

THANK YOU! ADU 8 -10 NOVEMBER 2017