Ubuntunet Connect 2018 Zanzibar Tanzania DATADR Zanzibar Tanzania

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Ubuntunet Connect 2018, Zanzibar, Tanzania DATAD-R Zanzibar, Tanzania, ABEDNECO CORLETEY AG. DATAD-R PROJECT OFFICER

Ubuntunet Connect 2018, Zanzibar, Tanzania DATAD-R Zanzibar, Tanzania, ABEDNECO CORLETEY AG. DATAD-R PROJECT OFFICER AAU

3 About The Association of African Universities http: //www. aau. org (AAU) • Founded:

3 About The Association of African Universities http: //www. aau. org (AAU) • Founded: 1967 with 34 founding universities • Current membership: just over 400 institutions from 52 African countries Ubuntunet Connect 2018, Zanzibar, Tanzania

4 AAU Objectives • Promote cooperation and coordination among African HEIs by • providing

4 AAU Objectives • Promote cooperation and coordination among African HEIs by • providing resources and • running programs that build on the synergy of collective action by its members • Collection, organization and dissemination of information on higher education and research in Africa • Advocacy and support for member institutions’ programs • Quality assurance and harmonization of degrees… Ubuntunet Connect 2018, Zanzibar, Tanzania

5 AAU’s programs and activities • • Developing Quality Assurance Systems in African Universities

5 AAU’s programs and activities • • Developing Quality Assurance Systems in African Universities Responding to HIV/AIDS Ford Foundation International Fellowships Program (IFP) Research Education Networking Initiative (RENU) LEDEV, MADEV, Uni. VAD Staff Exchange, Student Interships, Small Grants, U-I linkages Africa HE Centres of Excellence (Phase 1) Ubuntunet Connect 2018, Zanzibar, Tanzania

6 AAU’s programs and activities…. cont’d • • • Working Group on Higher Education

6 AAU’s programs and activities…. cont’d • • • Working Group on Higher Education Publication and Information Dissemination Roster of African Professionals (ROAP) AAU and AU Partnership Database of African Theses and Dissertations (DATAD) was integrated into the AAU strategic plan to improve management and access to African scholarly work. Ubuntunet Connect 2018, Zanzibar, Tanzania

Ubuntunet Connect 2018, Zanzibar, Tanzania 7 About The DATAD Project • Initiated at a

Ubuntunet Connect 2018, Zanzibar, Tanzania 7 About The DATAD Project • Initiated at a planning meeting organized in Nairobi, Jan. 1998 • The meeting acknowledged the central role of AAU in coordinating and providing leadership to the proposed initiative • Vision of providing visibility to African Research output

8 About the DATAD Project cont’d… • Feasibility Study done 1998/99; Report approved by

8 About the DATAD Project cont’d… • Feasibility Study done 1998/99; Report approved by AAU COREVIP in 1999 • Three-year pilot phase, involving eleven institutions, started in February 2000, concluded 2003 with the financial support of the PHEA. Ubuntunet Connect 2018, Zanzibar, Tanzania

9 DATAD Objectives • Contribute to the creation of an environment conducive to research

9 DATAD Objectives • Contribute to the creation of an environment conducive to research and publication in Africa; • Create capacity in African universities for the collection, management and dissemination of theses and dissertations electronically. Ubuntunet Connect 2018, Zanzibar, Tanzania

Ubuntunet Connect 2018, Zanzibar, Tanzania 10 DATAD Objectives cont… • Provide visibility and improved

Ubuntunet Connect 2018, Zanzibar, Tanzania 10 DATAD Objectives cont… • Provide visibility and improved access to the work of African scholars, both within and outside of the continent; • Facilitate development of copyright procedures and regulations for the protection of the intellectual property rights of African university graduates and researchers; • Provide support for other AAU programs

11 Implementation • Considerations for selection of pioneers • regional and linguistic balance •

11 Implementation • Considerations for selection of pioneers • regional and linguistic balance • basic ICT infrastructure • leadership commitment • graduate program Ubuntunet Connect 2018, Zanzibar, Tanzania

12 Implementation cont… • Factors for determination of model • Feasibility study findings •

12 Implementation cont… • Factors for determination of model • Feasibility study findings • general ICT infrastructure environment • working models • Adopted: Mixed model (Centralized, decentralized) Ubuntunet Connect 2018, Zanzibar, Tanzania

13 Implementation cont… • Management and administration • Advisory Committee • DATAD management teams

13 Implementation cont… • Management and administration • Advisory Committee • DATAD management teams at institutional level • Graduate School, Computing Center, Library, Graduate Students, Faculty • Regional coordination at AAU Secretariat Ubuntunet Connect 2018, Zanzibar, Tanzania

14 Record content • Factors: development of a research resource to facilitate • dissemination

14 Record content • Factors: development of a research resource to facilitate • dissemination of research findings • networking of researchers: students, lecturers, others • bibliometric studies Ubuntunet Connect 2018, Zanzibar, Tanzania

15 Record fields • Author, Title, Degree, Year, Supervisor(s) • University (faculty/dept, town, country)

15 Record fields • Author, Title, Degree, Year, Supervisor(s) • University (faculty/dept, town, country) • Availability statement, Location (of e-copy if available), Call number, Copyright • Abstract, Keywords Ubuntunet Connect 2018, Zanzibar, Tanzania

16 Requirements for success • • • Financial and technical support is essential Quality

16 Requirements for success • • • Financial and technical support is essential Quality control: necessary Full text access: critical Preservation and archiving: need more attention Sustainability is possible but need to be properly done taking account of the situation of the African universities Ubuntunet Connect 2018, Zanzibar, Tanzania

17 Current challenges • High turn over of trained staff • Non commitment of

17 Current challenges • High turn over of trained staff • Non commitment of university administrators • • • Reluctance of staff/students to provide content Financial and technical support Quality control Full text access Preservation and archiving Long term sustainability Ubuntunet Connect 2018, Zanzibar, Tanzania

18 Challenges …cont’d • Management of copyright and intellectual property: Higher level of advocacy

18 Challenges …cont’d • Management of copyright and intellectual property: Higher level of advocacy • Funding support for sustainability • • Expansion model Long term Preservation, Full text access, Link to others Thesis Network, Open access, ETDs… Ubuntunet Connect 2018, Zanzibar, Tanzania

19 Challenges …cont’d • New institutions and pioneers • Dissemination (In collaboration with others

19 Challenges …cont’d • New institutions and pioneers • Dissemination (In collaboration with others institutions) • Promotion and Visibility activities • Current state of theses/dissertations Ubuntunet Connect 2018, Zanzibar, Tanzania

Ubuntunet Connect 2018, Zanzibar, Tanzania 20 Basic requirements for harvesting • Institutional commitments- senate

Ubuntunet Connect 2018, Zanzibar, Tanzania 20 Basic requirements for harvesting • Institutional commitments- senate approved policy • Dedicated staff to repository • Open access and full text • Consistency • Online with over 95% uptime • Quality controls for data capture • Respect copyrights

21 Benefits in having an IR • Backlinks that help institutional ranking • Visibility

21 Benefits in having an IR • Backlinks that help institutional ranking • Visibility of institution • Visibility for Researcher • Opportunities for collaboration • Inherent quality control checks for content • Ease accessibility and preservation of research Ubuntunet Connect 2018, Zanzibar, Tanzania

22 Scientist/researcher DATAD III Harvest National Repositories Harvest Institutional Repositories Ubuntunet Connect 2018, Zanzibar,

22 Scientist/researcher DATAD III Harvest National Repositories Harvest Institutional Repositories Ubuntunet Connect 2018, Zanzibar, Tanzania

23 END Thank you Ubuntunet Connect 2018, Zanzibar, Tanzania

23 END Thank you Ubuntunet Connect 2018, Zanzibar, Tanzania