UAA Life www uaa alaska edulife UAA Life

UAA Life www. uaa. alaska. edu/life

UAA Life Website v UAA Life (formally known as Collegiate Link) is a website where students can sign up and find information about different clubs and organizations around campus, keep track of their activity, service hours, and to network with other club members v For clubs and organizations, it is a resource to keep track of member activity, post and share news, events, updates, and to have documents, forms, and elections all online.

Features: Wall Activity The organization’s UAA Life wall activity will appear below You can link your club’s Facebook or Twitter accounts to UAA Life!

News v Create articles to let members know of activities outside of club meetings v Reminders v Scholarship information v Events outside of UAA campus v Potential area to publish minutes v Announcements v Just go to create article -> fill in the information needed on the sheet -> upload an image -> choose privacy settings -> save article -> done!

Profile Edit your profile here. This is where you would link your Facebook/Twitter activity to your wall as well Interested students can come here to see when your organization meets Put the organization’s mission statement and/or list the activities your organization does here

Events v Publish events your organization is having v Shows up on member’s front page v Can use the event calendar v Distinguishes what is held on and off campus, what are private or public events v Past events are on the next tab v Now, all events must be posted and requested through UAA Life. They will be approved online.

Roster v Probably most used page v List of members and officers v Have dates of when individuals signed up to the organization v Manage members, officer positions v Email all members easily v Send member invitations if people haven’t signed up on their own

Click here to send membership invitations (only to their University email address) Invitations appear here Deny or approve membership requests here Click here to send a message to all members, or only select individuals/groups Click here to promote or demote for any position

Roster v Send out text message notifications v Click here, then follow the directions: v It will only work with those who have allowed text messaging notifications in their account settings

Photo Gallery v Create photo albums for any events your organization holds v Publish photos to show activity, create the album then add photos!

v Constitution/bylaws, meeting minutes and agendas v Add any applications or paperwork that the organization needs to fill out regularly here v Just upload it and you’re done (change the privacy settings if need be)

Service Hours v Log in and keep track of volunteer hours v As an officer, you can also put in an member’s service hours for them if they served time into your club v Input last name then first

Elections v Hold elections online v Members who cannot be at a meeting to vote can vote online v Can be exclusive to those registered as a member of the club online v Create election, follow each tab v Provides a link to the election to copy/paste onto emails, other websites

The “Results” are how you want to view the total number of votes or voters “Publishing Options” provides you a link to the election, so that you may link it through your organization’s mailing list Fill out every tab before you click “Save”

v Decide how you want people to vote (check box, radio button, or ranking system) v Changing the Page Properties changes the title of the page only (instead of Page 1) v When you’re done, click Ballots to go back v If you want to add another page, click on Page List and Add Page

After you are done with your question, it will bring you back to the top image. Once you are done creating all of your ballots, then you will click “Back to Elections”. You then must click “Publish” so members can view and vote in the election.

Forms Create forms for individuals to fill out -Event requests -Applications (scholarships, positions, etc) In order to create a form, you must go to here

Forms v Creating a form will be similar to creating an election, except you will have a “Text Field” option for members to fill in other information (ex: name, email, etc) v Once you are done, you must publish the form in order for members to see it v Click on “Submissions” to see all pending, approved, and denied submissions (must filter by status)

Manage v Rank interests relevant to your club v This also helps when people are browsing clubs, to what you categorize your club in. v Customize the font, text and background colors v Upload banner images here v If one more than one image is uploaded, banner will be random v Make sure image has the right requirements listed

Co-Curricular Transcript v Record of experiences outside of the classroom v Clubs/Organizations v Internships v On-Campus Jobs v Honors/Awards Received v Trainings/Workshops Attended and Completed v Can be turned in with resume and academic transcript v You can choose what will show up on this document v Primarily self-reported

How to Access the Co. Curricular Transcript • Remember to log in • Information you will see will be any clubs/organizations you are currently active with as listed on UAA Life

You can add any other activities you were involved in, even if you did not report it to UAA Life before, you can also hide some of your involvement, or sort out what you would like to

How to Add other Experiences

Overall… v Email all club members at once v Managed locally v Keep track of club finances v Great way to advertise for events v Try to keep your UAA Life page updated v Keep members active . *The University does not own any of the characters shown throughout this presentation, they belong to Nintendo

One and Two Star One Star: v v Automatically one star if they have an active UAA Life page v Must be registered on time v Presented and accepted by Club Council at one of their meetings (Applies to new clubs) v Two Star: v Criteria for One Star completed v Keep profile information accurate (include mission statement) v Primary contact is accurate v Uploading a custom banner on your UAA Life webpage, along with a unique profile picture v Faculty advisor must attend at least one organization

Three Star v All criteria for One and Two Star completed v Holding one event on campus every semester (must be submitted to UAA Life, and can be substituted for one event for the entire school year if the expected attendance exceeds over 40 people, or for volunteering) v Posting meeting minutes or a review of the meeting on UAA Life for at least four meetings v Participate in at least one campus wide, student open events (Campus Kick-off, Student Involvement Fair, Halloween Fun Night, Campus Cleanup etc).

Four Star v All criteria for One, Two, and Three Star completed v Attend 85% of Club Council Meetings (7 out of 8 meetings)* v Have at least two representatives from the club volunteer at an event held by UAA departments (Dances, Talent Show, Performers, Fairs, Charity or Organization approved by the office) v Club members recording five involvement hours on UAA Life v Creating a Photo Album for every event they have held on campus (or one album for each semester/academic year cumulative of all activity) v Eligibility for Student Club of the Year Award, receive a certificate indicating Four Star status *Clubs may be excused from this if they fill out an Attendance Waiver form if there is a compelling reason preventing all members from a club from attending.

Five Star v All criteria for One, Two, Three, and Four Stars completed v Collaborate with another club to hold an event or create a program on or off campus (can be substituted if the club is volunteering their time to help another club with their event, but there must be a minimum of four club members) v Have at least ten hours of community service per semester recorded before the deadline v Submit a reflection about time spent in the club every semester (includes all officers and at the minimum two club members). v Benefits: Eligibility for the Student Club of the Year Award, recognized as a “Five Star Student Club” on UAA’s website, a recognition certificate with years they have been a Five Star club/organization.