U S General Services Administration Standard Accounting Budgeting

U. S. General Services Administration Standard Accounting, Budgeting, and Reporting System (SABRS) Amy Thompson FMP-43 Navy Financial Operations and Systems Integration Support (OASIS)

Agenda • Standard Accounting, Budgeting, and Reporting System (SABRS) Support • Line of Accounting (LOA) • Common Errors with Defense Travel System processing into SABRS • Conclusion 2

SABRS Support Navy OASIS support team is located in the Metro DC area. The Navy OASIS team provides Level 1 & Level 2 SABRS Support including: • Conducting troubleshooting and analysis to resolve SABRS related incidents • Assisting with error analysis and resolution • Processing requests that require table updates, report creation/changes, and manual workarounds • Generating Incident reports and conduct periodic reviews to identify trends/patterns • Create and provide SOPs for SABRS 3

Defense Travel System SABRS LOA • Data Elements in Defense Travel System (DTS) • SABRS Format Map is MC 1, 8/1/2001 4

Defense Travel System SABRS LOA • Data Elements in DTS • FDTA must maintain Line of Accounting (LOA) and Financial Information Pointer (FIP) LOA Data Elements AAA DEPT Authorized Accounting Activity Department Code FY Fiscal Year PY Program Year APPR Appropriation SH OCSOC BCN SA Subhead Sub-Object Class Bureau Control Number Sub. Allotment 5

Defense Travel System SABRS LOA • Data Elements in DTS • FDTA must maintain LOA and FIP LOA Data Elements AAA Authorized Accounting Activity TTC Transaction Type Code CC Cost Code MAC(AAC/UIC)Major Activity Code FA(BEA) WC(BESA) FC CAC BRC (SIC) Fund Administrator (Budget Execution Activity) Work Center (Budget Execution Sub. Activity) Fund Code Cost Account Code Budget Reporting Code (Special Interest Code) 6

Defense Travel System SABRS LOA • Data Elements in DTS • FDTA must maintain LOA and FIP LOA Data Elements RON Reimbursable Order Number RBC Reimbursable Billing Code/ Reimbursable ACRN JNLU Job Order Number/Local Use Code DSSN Disbursing Station Symbol Number ACRN Accounting Classification Reference Number IBOP International Balance of Payments TF International Balance of Payments LOC Lines of Code FCN FMS-Case Number FLN FMS-Line Number 7

SABRS DTS Common Errors • • • DTS Error Codes can be received for interface errors between DTS and SABRS DTS Error Codes do not ALWAYS indicate travel is not approved or funds are not available to travel FDTA, Approving Officials, and Comptroller Staff should research for appropriate correction action DTS ERROR CODE 015 076 078 ERROR DESCRIPTION FIX DTS GUIDANCE Fund Code received was not found on X FUND CODE Table 020 OR Missing/Invalid Fund Code Activity Address Code (Unit Identifier) and Fund Code not found on CIF Default Table 302 Processing Action Code of transaction is equal to “M”, but previous Doc Not on Active File accounting record was not found Processing Action Code of transaction is equal to “I”, but current Accounting Obligation is equal to $0. 00 OR Processing Action Code of Cannot reduce OBL below transaction is equal to “C”, but Current Accounting Record has either LIQ and Advance or Disbursement/ CBA Disbursement recorded. ; Amounts do not equal zero when trying to cancel document (TON) 8

SABRS DTS Common Errors • • • DTS Error Codes can be received for interface errors between DTS and SABRS DTS Error Codes do not ALWAYS indicate travel is not approved or funds are not available to travel FDTA, Approving Officials, and Comptroller Staff should research for appropriate correction action DTS ERROR CODE 128 136 137 ERROR DESCRIPTION FIX DTS GUIDANCE FC Spend file record not found or Insufficient funds Trip exceeds Available Funding OR RECTYPE 6 Key was not found on at appropriation level/living the Fund Control Spend File lapsed appropriation Accounting date not meet to. LOA doesn’t match table 302, 206 or Accounting data doesn’t met CMET edits CMET Edits Unmatched Obligation Adjustment DTS is sending a transaction as a "change" to a dollar amount on an SDN/ACRN that doesn't exist. 9

Questions ? ? 10

Conclusion Our goals: • To provide you with a “one-stop shop” for Navy issues with SABRS and SMARTS. • To fix the problem at the root cause. • To ensure all processes are documented and standardized to ensure accurate financial reporting across the BSO’s. 11

SABRS OASIS Support SABRS Support Desk Operating Hours 0615 - 2030 (6: 15 a. m. - 8: 30 p. m. ) EST Monday through Friday excluding Federal Holidays Email: Navy_SIDI_Help@navy. mil Help Desk Phone Line 0615 - 1630 (6: 15 a. m. - 4: 30 p. m. ) EST Phone: 1 -833 -616 -6373 12

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