U S General Services Administration Schedule 56 Changes

U. S. General Services Administration Schedule 56 Changes & Updates Mario Reyes Greater Southwest Acquisition Center Contracting Officer May 28, 2015

MPNs and UPC Data PURPOSE – MPN/UPC data improves overall data integrity and encourages additional business from customers Ø MAS Standardization of Part Number Data Ø Submission of MPNs (existing requirement) Ø Submission of UPCs (incorporated via Refresh 26) Ø Existing Schedule Contracts to be updated via future MASS Mod (as it pertains to the UPCs) Ø Contractors that do not provide UPC information will have noncompliant products “grayed-out” 2

MNPs and UPC Data Ø “Grayed out” means non-compliant products will no longer be visible/accessible within the GSA’s customer-facing e. Tools such as GSA Advantage, e. Buy, etc. In addition, GSA may consider whether or not to exercise the next contract option or let the option expire. 3

Refresh 26/Refresh 27 – SIN Changes Ø Environment Language Changes to SINs 357 11 C, 412 19, 563 8 and 641 6 (Refresh 26) Ø Proposed SIN Changes for Refresh 27 (estimated between Oct and Dec 2015): Ø Creation of SIN 361 51 (Lease/Rental of Restrooms and Utility Rooms) Ø Revision/expansion of SIN Description for the roofing SIN (i. e. 563 4) Ø Addition of “Alternative Energy Solutions” language to SIN 412 50 4

Option Process The Option Process consists of the following steps: Ø Notification Ø Eligibility Ø Readiness Ø Exercise 5

Notification Ø CS/CO receives automated notification for contracts that expire within approximately the next 250 days Ø PCO has 40 days to exclude contract by “checking” the exclude button in FSS Online Have one opportunity to reverse the exclusion Ø Contractor will receive automated email 210 days before contract expiration Contractor’s opportunity to decline exercising the option 6

Eligibility Ø Check the seven eligibility factors Confirm that the Contractor or authorized negotiator(s) does not appear on the Excluded Parties List System (EPLS) Confirm SAM record is up to date Confirm that the Online Representations and Certifications Application (ORCA) is up to date Confirm that all mandatory Mass modifications are accepted Confirm that the contract Terms and Conditions has not changed Confirm that the subcontracting (Sub. K) plan (if applicable) is current and will be in effect beyond the contract expiration date 7

Eligibility Continued Ensure a completed size redetermination check Ø CS/CO should receive a completed option letter uploaded in via the e. Mod system approximately 165 days prior to contract expiration Ø Recommend that at least two people with digital certificates listed as Authorized Negotiators, one of which must be an employee of the company These checks are handled by the Option Support Team 8

Readiness Ø Check the six readiness factors Confirm that the Contractor or authorized negotiator(s) does not appear on the Excluded Parties List System (EPLS) Confirm contractor meet minimum sales criteria Confirm that there are no negative findings on the CAV Report Confirm acceptable past performance in PPIRS Confirm that there are no negative findings on the Contractor Report Card (including sales & IFF timeliness) Confirm information is current on GSA Advantage 9

Exercise Ø All compliance checks are complete Ø Option D&F complete (Internal CO Requirement) Ø Advantageous to the Government Ø Ideally, we try to exercise 60 days prior to contract expiration to ensure our customers have access to a contract that has been extended for the additional five year period. This is especially important for Schedule Contractors who also have BPAs with individual customers. 10

Option Process Summary Ø Contractor receives 210 auto-generated notice Ø Contractor works with Option Team Ø Once requested information is provided and all compliance issues are addressed, review is sent to the assigned Contracting Officer to complete Ø Renegotiation of discounts and terms and conditions Ø Updates to contract (i. e. Pricing/T&Cs, etc. ) via Mod prior to exercise of option Ø Current GSA Advantage information (i. e. catalog/text file) Ø Sunset Contracts (3 options have been exercised) – Next steps to start a new 20 year contract 11

Reportable Sales Ø What is a GSA Sales: Ø Selling a contracted item to an authorized user, at contract prices (or lower) and there is no evidence of another contract vehicle in place, the order is considered a GSA sales 12

Non-Reportable Sales Ø What is not a GSA Sales: Ø An Open Market items (i. e. non-contract items/services, ODC and travel) can be included with orders, but must be clearly marked as such on orders. Open Market items are NOT reportable sales. Ø Working as a subcontractor (even if the end user is a Government agency) is almost never a sale under your contract, and is therefore not reportable. 13

You know It’s a GSA Sales When…. Ø Ø Ø Ø If a product or service is on your GSA contract Your GSA contract # is stated on a PO or Task Ordering info and terms are the same as your GSA contract Customer made contact with you via GSA ADV or e. Buy Customer pays with Gov’t-wide purchase card Pricing is at or below the MAS contract price There is no indication of any other procurement vehicle being used Ø Sales to private company with Letter of Authorization using FAR 51 or a FAR 51 Deviation 14

Questions/Comments? Ø Open Discussion - Q&A 15