U S General Services Administration GSA Advantage for

U. S. General Services Administration GSA Advantage!® for State and Local Customers www. gsa. Advantage. gov

https: //www. gsaadvantage. gov/ GSA State and Local Programs Time Savings Built-in Value Cost Savings Selection Using the GSA Schedules can save you time and money, while providing you with an unparalleled selection of local and global contractors and access to GSA's many resources

https: //www. gsaadvantage. gov/ GSA Schedules Program Benefits A suite of E-Tools to streamline processes A nationwide network of responsive GSA representatives Time Savings Cost Savings Pre-negotiated ceiling prices that can be further discounted through head-tohead competition and negotiations GSA State and Local Programs Built-In Value Selection Unparalleled access to local and global companies

https: //www. gsaadvantage. gov/ GSA’s State and Local Programs • Schedule Programs § 1122 (Joint Program with Dept. of Army) § “Cooperative Purchasing” § Disaster Purchasing Program § Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies Non-Schedule Programs § Wildland Fire Program § Computers for Learning § Surplus Personal Property Donation Program

https: //www. gsaadvantage. gov/ Cooperative Purchasing Program Section 211 of the E-Government Act of 2002 Local Preparedness Acquisition Act of 2008 Opened Schedule 70 and Schedule 84 to State and Local Governments Any Funds Can be Used to Purchase through the Program Purchases may be made at any time for any reason, using any funds available

https: //www. gsaadvantage. gov/ Eligibility Eligible Users 40 U. S. C § 502 (c) offers the following definition of state or local government: • The 50 states • All counties • Municipalities, cities, towns and townships • Tribal Governments, or • Any instrumentality thereof (including any local educational agency or institution of higher education). “

https: //www. gsaadvantage. gov/ State and Local Procurement Policy and Preference Programs Procurement Policies Apply § Your state or local procurement policies and procedures apply when placing an order under GSA Schedules Preference Programs § State and Local preference programs are not waived or otherwise affected by GSA’s state and local programs

https: //www. gsaadvantage. gov/ State and Local Participation Voluntary § No obligation by state and/or local governments to use the Schedules § Contractors decide whether to accept orders from state and local governments Always Open for Use § Meet GSA Eligible Users Criteria § Have State or Local Authority § Granted by State or Local Entity

https: //www. gsaadvantage. gov/ Schedule Terminology A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings Schedule Number and Name IT Schedule 70 Special Item Number (SIN) A subcategory of more specific groupings of products and service offerings within a Schedule 132 -51

https: //www. gsaadvantage. gov/ Schedule Contract A five-year IDIQ contract with three five-year options (maximum of 20 years) Negotiated and Awarded Based On • Positive past performance • Most favored customer discounts • Demonstrated financial responsibility Includes • Lists and descriptions of available products and services • Pre-negotiated ceiling prices • Pre-negotiated terms and conditions Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures

https: //www. gsaadvantage. gov/ GSA Schedules by the Numbers Schedules provide access to over 20+ million supplies and services ~ ~20, 000 GSA Schedule contracts § Nearly 84% are small businesses as defined by the U. S. Small Business Administration § Includes local businesses throughout the US as well as large, globally-recognized businesses § Includes a range of socioeconomic/ disadvantaged business concerns State and local governments ordered over $970. 7 M in supplies and services in FY 15.

https: //www. gsaadvantage. gov/ Schedule Contract Pricing Schedule Contract pricing includes a. 75% Industrial Funding Fee (IFF) that the contractor remits to GSA Schedule Contract Prices GSA Negotiates Fair and Reasonable Ceiling Prices Schedule Contractors Allowed to Offer Spot Reductions Jurisdictions Encouraged to Seek Additional discounts for Any Purchase The Price You’re Quoted is the Price You Pay

https: //www. gsaadvantage. gov/ Schedule Terms and Conditions Contract Ts&Cs are available via GSA e-Library § Clause exceptions that do not apply to orders placed by state and local governments include: § Federal Prompt Payment Act – The ordering entity’s prompt payment laws take precedence § Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program § Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only § Patent Indemnity Clause – Applies to Federal Ordering Activities only § State and local governments may need to address these areas at the order level

https: //www. gsaadvantage. gov/ Example Cooperative Purchasing Process Defining the Scope of Requirements Evaluating Proposals and Making a Selection Acquisition Research with GSA’s online tools, GSA Advantage!®, e. Library and e. Buy Receiving Products or Services from the Contractor Sending a Request for Quote (RFQ) to a Selected Contractor (can use e. Buy) Paying the Contractor as per the contract agreement

https: //www. gsaadvantage. gov/ When Can I Use the Schedules? State and local customers often turn to GSA for: • One Time, Large Dollar Buys • Recurring Needs • Expeditious and Emergency Procurements Authorized State and Local Programs Permitted In Compliance use of the with your GSA Procurement Programs Policies

https: //www. gsaadvantage. gov/ What products, services, and solutions are available under the GSA State and Local Programs?

https: //www. gsaadvantage. gov/ GSA’s IT Schedule 70 Snapshot

https: //www. gsaadvantage. gov/ Schedule 70 Sales Information Fiscal Year 2015 • Total Sales: Services o $14. 4 Billion 26% • Services o $9. 0 Billion • Hardware o $1. 6 Billion • Software o $3. 8 Billion 63% 11% Hardware Software

https: //www. gsaadvantage. gov/ IT Schedule 70 provides state and local government customers with direct access to commercial IT products, services and solutions. Direct Access Software • • Term Software Licenses Perpetual Software Licenses Hardware • • Purchase or Rental Web-servers Network servers Cables Routers Gateways Biometric Readers Image capturing cameras Services • • Training Maintenance Installation IT Professional Services Wireless Services Satellite Services E-Commerce Identity & Access Management Products and Services

https: //www. gsaadvantage. gov/ Schedule 70 – Solutions • • • Cloud IT Services Computer and Networking Hardware Systems Life Cycle Integration Cyber Security Data Centers and Storage Smart. Buy: Commercial Software Solutions Satellite Services Software and Applications Wireless and Mobility

https: //www. gsaadvantage. gov/ GSA Schedules & BPA’s Can serve as the basis for Blanket Purchase Agreements (BPAs)/Term Contracts for recurring needs 20 competitively-bid Smart. BUY BPAs are available to state and local governments and include: • Information Assurance (Situational Awareness and Incident Response) • Information Assurance (Data-At-Rest) • Geospatial Information Systems • Enterprise Content Management http: //www. gsa. gov/smartbuy

https: //www. gsaadvantage. gov/ GSA’s Schedule 84 Snapshot

https: //www. gsaadvantage. gov/ Schedule 84 Sales Information Sales Federal, State, & Local • Total Sales FY 11: State and Local: $2. 4 Billion $64. 2 Million Total Sales FY 12 : State and Local: $2. 5 Billion $66. 7 Million Total Sales FY 13 : State and Local: $2. 0 Billion $91. 8 Million

https: //www. gsaadvantage. gov/ Schedule 84 –SNAPSHOT § Marine Craft § Firefighting and Rescue Equipment, Urban and Wildland § Alarm & Signal Systems, Facility Management Systems § Law Enforcement and Security Equipment Supplies and Services § Special Purpose Clothing

https: //www. gsaadvantage. gov/ Schedule 84 - Law Enforcement and Security Equipment Supplies and Services § Body Armor, Miscellaneous Personal Law Enforcement Equipment § Restraining Equipment, Canine Training and Handling Equipment, Search and Detection § Night Vision Equipment § Alcohol and Drug Detection Kits and Devices § Bomb Disposal and Hazardous Material Equipment § Radiation / Nuclear Material Detection Equipment

https: //www. gsaadvantage. gov/ Get Quotes

https: //www. gsaadvantage. gov/ Search for Products

https: //www. gsaadvantage. gov/ Products

https: //www. gsaadvantage. gov/ Help Section GSA Advantage!® Customer Service GSA. Advantage@gsa. gov 1 -877 -472 -3777, option 2.

https: //www. gsaadvantage. gov/ Registration/Login

https: //www. gsaadvantage. gov/ Member Registration

https: //www. gsaadvantage. gov/ Registration Continued

https: //www. gsaadvantage. gov/ Member Registration Once GSA receives authorization from your approving official your account will be activated. If your request is not authorized by your supervisor you will not have the ability to purchase on GSA Advantage!®.

https: //www. gsaadvantage. gov/ Example Email Example of the email that your supervisor will receive To: joe. supervisor@gsa. gov From: GSA Advantage!® Subject: Request from Richard Carlson to order from GSA Richard Carlson is requesting your approval to order products and services from the General Services Administration (GSA) on behalf of [organization level 3] from the following federal programs: • Disaster Recovery Program • Cooperative Purchasing Program (IT products and services) Ordering will be via GSA’s online system GSA Advantage!® (www. gsaadvantage. gov). GSA Advantage!® provides millions of commercial products and services backed by GSA contracts. Recent legislation now allows state and local government entities to use GSA Federal Supply Schedule contracts to obtain products and services for the preparation and recovery from a Presidential declared disaster. Additionally, state and local governments may purchase a variety of Information Technology products and services from GSA. Richard Carlson has acknowledged being an authorized purchasing representative for [organization level 3] and agrees to act in accordance with your organization's procurement guidelines while using GSA Advantage!®. To approve or reject this request, please click the following link: Request for Ordering Authority response for Richard Carlson Thank you! GSA Advantage!®

https: //www. gsaadvantage. gov/ Request for Ordering Authority

https: //www. gsaadvantage. gov/ Example of the Approval email To: Richard Carlson From: GSA Advantage!® Subject: APPROVED GSA Advantage!® Ordering Authority Example Approval Email Joe Supervisor has approved your request for ordering authorization on GSA Advantage!®. You now have the ability to purchase products and services from GSA Advantage!® on behalf of [Organization level 3] from the following federal programs: • Disaster Recovery Program • Cooperative Purchasing Program (IT products and services) Please go to www. gsaadvantage. gov and login using the user ID and password entered when you registered. We appreciate your interest in GSA Advantage!®. Thank you! GSA Advantage!® www. gsaadvantage. gov

https: //www. gsaadvantage. gov/ Products and Categories LOG-IN

https: //www. gsaadvantage. gov/ Login

https: //www. gsaadvantage. gov/ Personal Homepage

https: //www. gsaadvantage. gov/ My Account Page

https: //www. gsaadvantage. gov/ Add New Address

https: //www. gsaadvantage. gov/ Add New Address Continued

https: //www. gsaadvantage. gov/ Purchase Card

https: //www. gsaadvantage. gov/ Market Research Example The local police department has just received a grant and wants to use the money to purchase body armor for their SWAT team. They want the armor to be: • Level lll certified • Veteran owned or affiliated • Have green attributes GSA’s goal is to assist all Federal & State agencies in reducing their impact on the natural environment – GSA Sustainability plan

https: //www. gsaadvantage. gov/ Body Armor Environmental Aisle

https: //www. gsaadvantage. gov/ Search Results Now lets select our Green attribute and continue on “We will select Energy star Compliant”

https: //www. gsaadvantage. gov/ Symbols Now that we have found a vendor that has both green and veteran attributes let’s select the company

https: //www. gsaadvantage. gov/ Contractor’s Website 12

https: //www. gsaadvantage. gov/ Price Reduction 123 -456 -7890 (John Doe) 1300

https: //www. gsaadvantage. gov/ Cart Options New Price

https: //www. gsaadvantage. gov/ Park a Cart Body Armor optional

https: //www. gsaadvantage. gov/ Forwarding Carts

https: //www. gsaadvantage. gov/ Manage Parked Carts

https: //www. gsaadvantage. gov/ Manage Carts Continued

https: //www. gsaadvantage. gov/ Forward a Cart

https: //www. gsaadvantage. gov/ Todd. Cook@gsa. gov GSAadvantage Cart #2682885 Email Receipt

https: //www. gsaadvantage. gov/ Retrieving Carts

https: //www. gsaadvantage. gov/ Reordering from Carts

https: //www. gsaadvantage. gov/ Shopping Cart Notes

https: //www. gsaadvantage. gov/ Order History

https: //www. gsaadvantage. gov/ Order History Ice cream scoop

https: //www. gsaadvantage. gov/ Order History Continued

https: //www. gsaadvantage. gov/ GSA e. Library http: //www. gsaelibrary. gsa. gov Schedule Contracts Ø State and Local Filter types of businesses by Schedule/SIN Icons denote State and Local Programs

https: //www. gsaadvantage. gov/ Registration Current S&L registration for GSA Advantage!® and e-Buy must be done through GSA Advantage! ® For immediate registration, users must have a. gov or. fl. us (where FL is state code) Any domain that ends in xx. us (with xx being the state abbreviation) is pre-approved and never needs a request to be added. So those with fl. us are already approved. Users without approved domain names will have to go through alternate process with the GSA Advantage!® helpdesk.

https: //www. gsaadvantage. gov/ Alternate Registration Process A request must be submitted in writing on official letterhead of your particular state or local government organization § The name of the state or local organization must be on the letterhead § The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage!® account in the future using that second level domain § Name, phone, email, and title of the POC § Provide the second level domain requested § A short paragraph explaining your organizational mission and authority § You may submit the request with attached letterhead document via email to GSA. Advantage@gsa. gov or mail to: § GSA Federal Acquisition Service Contract Services Management Division (IQ 0 HB) Attention: GSA Advantage 1800 F Street Washington, DC 20417 Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage!®. You will be notified of the decision via email. GSA_028

https: //www. gsaadvantage. gov/ GSA Resources Customer Service Directors (CSDs) Free Training • In-person • 24/7 Web-based training Free E-Tools • GSA Advantage!® • e-Buy • e-Library

https: //www. gsaadvantage. gov/ Local Customer Service Director

https: //www. gsaadvantage. gov/ GSA’s State and Local Homepage § Quick reference for all GSA State and Local Programs § Program brochure download links § Special Program links § Drill down for more information http: //www. gsa. gov/stateandlocal

https: //www. gsaadvantage. gov/ Web 2. 0 Tools Blog with us – http: //interact. gsa. gov/groups/multiple-award-schedules GSA is also on Facebook, You. Tube and Twitter

https: //www. gsaadvantage. gov/ Helpful Links Website Name Website Address GSA http: //www. gsa. gov GSA State and Local Programs http: //www. gsa. gov/stateandlocal Cooperative Purchasing (70 & 84) http: //www. gsa. gov/cooperativepurchasing Disaster Recovery Purchasing Program http: //www. gsa. gov/disasterrecovery 1122 Program http: //www. gsa. gov/1122 program GSA Advantage!® http: //www. gsaadvantage. gov e. Library http: //www. gsaelibrary. gsa. gov e. Buy http: //www. ebuy. gsa. gov Wildland Fire Program http: //www. gsa. gov/fireprogram

https: //www. gsaadvantage. gov/ Questions?

https: //www. gsaadvantage. gov/ Go Green