U S General Services Administration Federal Acquisition Service

U. S. General Services Administration Federal Acquisition Service Introduction to GSA’s State and Local Programs

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Lesson 1: Multiple Award Schedules Overview

GSA’s History ❑ Was created in 1949 by President Harry Truman to streamline the administrative work of the federal gov’t. ❑ Original mission was to dispose of war surplus goods, manage & store gov’t records, handle emergency preparedness and stockpile supplies for wartime. ❑ Also regulated the sale of various office supplies to federal agencies. ❑ Today, through it’s largest offices, Public Building Services and the Federal Acquisition Service – GSA provides workspace for 1 M federal civilian workers & facilitates the federal gov’t purchase of high-quality, low-cost goods & services from quality commercial vendors. 3 Multiple Award Schedules Training

GSA Mission and Objective 4 ❑ Mission: To deliver the best value in real estate, acquisition, and technology services to government and the American people. ❑ Priorities: • Delivering Better Value and Savings • Serving our Partners • Expanding Opportunities for Small Businesses • Making a More Sustainable Government • Leading Innovation • Building a Stronger GSA Multiple Award Schedules Training

Responsibility for Management of MAS Program The Federal Acquisition Service (FAS) within GSA manages the MAS program. Schedules for medical services and supplies have been delegated to U. S. Department of Veterans Affairs (VA) 5 Multiple Award Schedules Training

Statutory Authority for the MAS Program ❑ GSA has the authority to procure and supply personal property and non-personal services for executive agencies through the Federal Property and Administrative Services Act of 1949 ❑ 41 U. S. C. Sec 259 provides that GSA Schedules are considered competitive if: Participation is open to all responsible prospective contractors; and • Orders and contracts result in the lowest overall cost alternative to meet the Government’s needs • 6 Multiple Award Schedules Training

Authority to Use a GSA Schedule Organizations Purchasers ❑ Other activities authorized by ❑ Contracting Officers statute or regulation, ❑ Holders of Governmentwide including state and local commercial purchase cards governments ❑ Executive agencies ❑ Other Federal agencies ❑ Those otherwise authorized by the agency or activity to order using GSA Schedules ❑ Mixed-ownership Government corporations ❑ The District of Columbia ❑ Government contractors authorized IAW FAR 51. 1 7 Multiple Award Schedules Training GSA Order ADM 4800. 2 F

Overview of MAS ❑What is a Multiple Award Schedule (MAS)? • A 5 -year Indefinite Delivery, Indefinite Quantity (IDIQ) contract with 3 five-year options (up to 20 -year contract) • A grouping of IDIQ contracts that fit into the same commodity and service group • Also referred to as a GSA Schedule or a Federal Supply Schedule (FSS) ❑How is a Schedule awarded? • It is a negotiated contract based on evaluation criteria of fair and reasonable pricing, financial responsibility, past performance, and past experience 8 Multiple Award Schedules Training

Schedule Pricing ❑Spot Reductions ❑The prices you see on GSA Advantage! are CEILING PRICES. ❑Industrial Funding Fee (IFF): • The price of supplies and services available to state/local entities will include the. 75% IFF to cover the administrative costs incurred to operate MAS. • The price you are quoted is the price you pay. 9 Multiple Award Schedules Training

What’s Available from GSA to State and Local Comparison ❑Schedules Programs • Cooperative Purchasing Program • Disaster Purchasing Program • Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies • 1122 Program – also includes purchases of auto vehicles, which is non-Schedule ❑Donation Programs • GSA-hosted Computers for Learning website • Federal Surplus Personal Property Donation 10 Multiple Award Schedules Training

S&L Government Access to Schedules How do S&L governments gain access to Schedules? ❑ Authorizing legislation ❑ Implementing rule and program guidelines ❑ State Regulations and Federal Regulations dictate access 11 Multiple Award Schedules Training

Ordering and Terms and Conditions ❑ No Federal mandated ordering procedures; use the Federal procedures as a guideline to ensure competition and best value ❑ Additional terms and conditions are allowed as long as they do not conflict with Schedule terms and conditions ❑ All contracts and BPAs established through Schedules should include the GSA Schedule Number ❑ Local Preference: • GSA e. Library lists all contracts available • Local purchases can support Sustainability goals 12 Multiple Award Schedules Training

Funding for State and Local ❑ Receiving Federal grant funds does not: • Make otherwise ineligible activities eligible to purchase under Schedules, nor • Allow access to Schedules outside of approved programs. ❑ The current S&L programs, excluding the Public Health Emergency (PHE) authority which is limited to Federal grant funds, allow for use of all sources of funding ❑ When purchasing with grant funds, you MUST follow all grant requirements, including competition requirements 13 Multiple Award Schedules Training

GSA Schedules Program Benefits A suite of e. Tools to streamline processes Time Savings Cost Savings GSA State and Local Programs A nationwide network of responsive GSA representatives 14 Built-In Value Selection Multiple Award Schedules Training Pre-negotiated ceiling prices that can be further discounted through head-tohead competition and negotiations Unparalleled access to local and global companies

Features and Benefits The GSA Schedule Programs offer…. Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations Cost Savings ✔ ✔ A nationwide network of responsive GSA representatives available for training and assistance The ability to establish term contracts, known as Blanket Purchase Agreements, for recurring needs 15 Multiple Award Schedules Training Selection Built-In Value ✔ Pre-vetted local and global contractors, including small and disadvantaged businesses A suite of e. Tools to streamline processes, such as market research and competition Time Savings ✔ ✔ ✔ ✔

Time Savings 16 GSA Offers… Which save time by… Pre-negotiated contracts Providing access to pre-vetted local and global contractors with positive past performance and sound business practices, and by negotiating foundational terms and conditions e. Tools Enabling customers to quickly conduct market research (by filtering for products and services needed, contractor location, small or disadvantaged business standards, and other fields) order online, and place electronic request for quotes or proposal Customer Service Directors (CSDs) Providing customers with regional representatives who can assist in using the GSA Schedule Programs. CSDs also provide free, onsite training to help increase familiarity and efficiency Blanket Purchase Agreements Creating “term” or “blanket” agreements that can be quickly accessed for recurring needs Multiple Award Schedules Training

Cost Savings 17 GSA offers…. Which save you money by…… Pre-negotiated ceiling prices Allowing customers to request additional discounts, enter into negotiations, or conduct a competition to achieve further savings e. Tools Comparing ceiling prices for specific or comparable products and services Blanket Purchase Agreements Leveraging volume buys through pre-established contracting vehicles for recurring needs Multiple Award Schedules Training

Selection 18 GSA offers access to…. Which assists in…… Programs with a wide range of commercially-available products and services Accessing state-of-the-art technology, law enforcement and disaster preparation, response and recovery products and services Local and Global Contractors Meeting local preference requirements while also balancing access to large, global contractors. GSA’s e. Tools can assist in identifying local businesses Small and Disadvantaged Businesses Meeting small and disadvantaged business goals. 80% of GSA Schedule contractors are small businesses. GSA’s e. Tools can assist in identifying small or disadvantaged businesses, such as veteran-owned Multiple Award Schedules Training

Built-In Value GSA offers complimentary access to…. Which provides value by…… Pre-vetted local and global contractors Ensuring Schedule contracts are only awarded to companies with positive past performance and sound business practices A suite of sophisticated e. Tools Streamlining market research processes, comparing product or service pricing, identifying local or small/disadvantaged businesses, and facilitating competition A nationwide network of responsive GSA Assisting customers in using the GSA Schedule representatives Programs. 19 Free training, both online and on-site Increasing familiarity and efficiency in using the GSA Schedule Programs GSA Expo Sharing best practices across the federal, state and local acquisition communities Multiple Award Schedules Training

Federal Ordering Procedures: FAR Subpart 8. 4 These procedures are recommended for use by state and local governments, but not mandatory. At or below Micro-Purchase Threshold: ❑ Transmit RFQ with Statement of Work (SOW) (for services) ❑ Oral or written quotes and delivery instructions acceptable ❑ Select a vendor and purchase ❑ Vendors must accept Government purchase cards ❑ Additional state and local statutes, ordinances, regulations or orders can be added into the requirements of the contract, but they cannot be conflict with the GSA Schedule terms and conditions 20 Multiple Award Schedules Training

Ordering Procedures: FAR Subpart 8. 4 These procedures are recommended for use by state and local governments, but not mandatory. Above the Micro-Purchase Threshold: ❑ Develop a Performance-Based Statement of Work (SOW) (for services) ❑ Include in the SOW evaluation criteria to determine “Best Value” offer ❑ Must seek at least three vendors and evaluate proposals in accordance with evaluation criteria ❑ Select the vendor that offers the “Best Value” ❑ Government purchase card acceptance is not mandatory but strongly recommended ❑ Additional state and local statutes, ordinances, regulations or orders can be added into the requirements of the contract, but they cannot conflict with the GSA Schedule terms and conditions 21 Multiple Award Schedules Training

Blanket Purchase Agreements (BPAs) ❑ A BPA is a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources of supply ❑ Establishes terms applicable to future orders and does not obligate funds ❑ MAS BPAs are: • Issued against established MAS contracts; terms and conditions for the BPA, including contract type and clauses, must comply with the underlying MAS contract • Based on prices already subjected to competition and determined to be fair and reasonable by GSA • Subject to FAR Part 8 procedures, not Part 13 • Provides a quick and economical means of acquiring recurring needs 22 Multiple Award Schedules Training

MAS BPAs ❑ Simplifies ordering process for repetitive orders ❑ Considered a competitive procedure ❑ No guaranteed minimum or maximum ❑ Permits consolidation of agency and multi-agency requirements ❑ Eliminates need for immediate funding requirements 23 Multiple Award Schedules Training

Single vs. Multiple-Award BPAs ❑ Choosing a multiple-award BPA encourages and facilitates competition when placing orders ❑ When considering single vs. multiple, the Contracting Officer should consider: • The scope and complexity of the requirement(s) • The benefits of ongoing competition and the need to periodically compare multiple technical approaches or prices • The administrative costs of multiple BPAs • The technical qualifications of the schedule contractor(s) 24 Multiple Award Schedules Training

State and Local Resources We have covered some fundamentals about the MAS program. Let’s look at some valuable resources that will help you leverage these Schedules for your State and Local programs. 25 Multiple Award Schedules Training

GSA Resources Customer Service Directors (CSDs) Training • In-person • 24/7 Web-based training Free e. Tools • GSAAdvantage! • e. Buy • e. Library • Reverse Auctions ® 26 Multiple Award Schedules Training

Contractor Price Lists and Solicitation Sources ❑ GSA Advantage!® ❑ The Contractor ❑ Fed. Biz. Opps ❑ GSA’s Contracts online found on GSA e. Library ❑ GSA Contracting Officer 27 Multiple Award Schedules Training

GSA’s State and Local Homepage GSA has helpful information on State and Local use of GSA Schedules. Visit the webpage to see how it can help you. www. gsa. gov/stateandlocal 28 Multiple Award Schedules Training

e. Library Filter types of businesses by Schedule/SIN http: //www. gsaelibrary. gsa. gov Icons denote State and Local Programs 29 Multiple Award Schedules Training

GSA Advantage!® https: //www. gsaadvantage. gov/ Provides full purchasing abilities with your State or Local government purchase card 30 Multiple Award Schedules Training

e. Buy http: //www. ebuy. gsa. gov Online tool allows customers to issue Request for Quotes (RFQs) and to receive proposals electronically Customers can post Requests for Information (RFIs) / Sources Sought to identify potential solutions or to identify local or specific business types 31 Multiple Award Schedules Training

Web 2. 0 Tools GSA has many interactive sites that provide training, resources, Communities of Practice, and blogs. Blog with us – http: //interact. gsa. gov/grou p/state-local GSA is also on Facebook, You. Tube and Twitter 32 Multiple Award Schedules Training

e. Tool Registration Current S&L registration for GSA Advantage!® and e. Buy must be done through GSA Advantage! For immediate registration, users must have a. gov or xx. us (where xx is a state code)domain name or a previously registered domain Users without approved domain names will have to go through alternate process with the GSA Advantage! helpdesk 33 Multiple Award Schedules Training

Alternate Registration Process for Additional Domains ❑ A request must be submitted in writing on official letterhead of your particular state or local government organization ❑ The name of the state or local organization must be on the letterhead ❑ Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage!®. You will be notified of the decision via email. 34 Multiple Award Schedules Training

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Lesson 2: Cooperative Purchasing

Authority for Cooperative Purchasing The two main authorities for the Cooperative Purchasing program are: ❑ Public Law 107 -137: Section 211 of the e-Gov Act of 2002, which allows purchase from Schedule 70 ❑ Public Law 110 -248: Local Preparedness Acquisition Act, which allows purchase from Schedule 84 36 Multiple Award Schedules Training

Eligibility Eligible Users per 40 U. S. C § 502 (c) offers the following definition of State or Local government: “…any state, local, regional, or tribal government, or any instrumentality thereof (including any local educational agency or institution of higher education). " 37 Multiple Award Schedules Training

Scope ❑ State and local (S&L) governments have access to purchase via Schedules 70 and 84, at any time, for any reason, using any funds available ❑ S&L governments may purchase using grant money or state and local funds under this program 38 Multiple Award Schedules Training

State and Local Participation ❑ Voluntary Participation • No obligation by state and/or local governments to use the Schedule • Contractors decide whether to accept orders from state and local governments ❑ Always Open for Use • Meet GSA Eligible Users Criteria • Have state or local authority; granted by state or local entity 39 Multiple Award Schedules Training

IT Schedule 70 – Who Are We? IT Schedule 70 grants agencies direct access to commercial experts who can thoroughly address the needs of the Government IT community. IT Schedule 70 Offerings IT Schedule 70 Features ➢ Wide Variety of IT Products and Services ➢ Competitive Prices and Discounts (Cost Savings) ➢ Flexible Contracting and Streamlined Ordering (Time Savings) 40 Software Licenses IT Equipment (Sales or Lease) IT Training Courses IT Professional Services e. Commerce Services Wireless Services Satellite Services Identity and Access Management Products and Services: Digital Certificates HSPD-12 Products and Services ➢ IT Security Products ➢ ➢ ➢ ➢ Multiple Award Schedules Training

IT Schedule 70 Categories Products: 132 44 Continuous Diagnostics and Mitigation (CDM) Tools Software: 132 32 Term Software Licenses 132 33 Perpetual Software Licenses Hardware: 132 8 Purchase of Equipment 132 9 Purchase of Used/Refurbished Equipment New SIN: 132 99 - Introduction of New Information Technology Services and/or Products 41 Multiple Award Schedules Training

IT Schedule 70 Categories, Cont. ➢ Services: 132 3 Leasing 132 4 Short Term Rental 132 12 Maintenance of Equip. /Repair 132 34 Maintenance of Software as a Service 132 45 A Penetration Testing 132 45 B Incident Response Commercial Satellite Communications (COMSATCOM) Subscription Services Electronic Credentials, Not Identity Proofed Electronic Credentials, Identity Proofed Digital Certificates, including ACES ➢ 132 60 D E-authentication Hardware Tokens 132 45 C Cyber Hunt 132 45 D Risk and Vulnerability Assessments 132 50 Training Courses ➢ 132 60 E Remote Identity & Access Managed ➢ Service Offering ➢ 132 60 F Identity & Access Management ➢ Professional Services 132 51 IT Professional Services 132 52 e. Commerce Services 132 53 Wireless Services 132 54 Commercial Satellite Communications (COMSATCOM) Transponded Capacity 42 ➢ 132 55 ➢ ➢ ➢ 132 60 A ➢ ➢ 132 60 B ➢ ➢ 132 60 C ➢ 132 61 ➢ Public Key Infrastructure (PKI) Shared Service Provider (SSP) Prog. ➢ 132 62 HSPD-12 Product and Service ➢ Components ➢ 132 100 Ancillary Supplies and/or Services Multiple Award Schedules Training

IT Schedule 70 Solutions In addition to products, IT Schedule 70 also offers the following solutions: ❑ Cloud IT Services ❑ ❑ ❑ ❑ 43 Computer and Networking Hardware Systems Life Cycle Integration Cyber Security Data Centers and Storage Satellite Services Software and Applications Wireless and Mobility Multiple Award Schedules Training

Cloud SIN Is Now on Schedule 70 Overview: SIN 132 -40 Cloud Computing Services ❑ The addition of the Cloud SIN will make it easier and faster for government buyers to find and purchase commercial cloud services through the Multiple Award Schedules (MAS) program. ❑The Schedule 70 Cloud SIN (132 -40) includes three subcategories: • Software as a Service (Saa. S) • Platform as a Service (Paa. S) • Infrastructure as a Service (Iaa. S) 44 Multiple Award Schedules Training

Schedule 84 ❑ What is Schedule 84? Schedule 84 - Law Enforcement & Security - provides a variety of equipment and services across the full spectrum of Law Enforcement and Security; including facility protection, covert and overt surveillance, alarm system and all types of duty products and services. ❑Why is it isolated out for the Cooperative Purchasing Program? Public Law 110 -248 of the Local Preparedness Acquisition Act authorized the cooperative purchasing by state and local governments for economic purchase of equipment and services to better prepare the country for emergency situations 45 Multiple Award Schedules Training

Schedule 84: Marine Craft ❑ Boats, Engines, Trailers, Spare Parts & Accessories ❑ Harbor/Waterfront Security Products & Services ❑ Marine Craft Repair and Modifications to all type Marine Craft ❑ Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront ❑ Floating Marine Barriers, and Booms 46 Multiple Award Schedules Training

Schedule 84: Firefighting ❑ All types of Urban and Wildland Firefighting Equipment and Supplies ❑ Flood Control Products, Medical Rescue Kits and Patient Transport/Immobilization Devices ❑ Fire Extinguishing/Suppressing Products ❑ Breathing Air Equipment & Respiratory Protection Products ❑ Flood Control ❑ Rescue Tools, such as Jaws of Life ❑ Helicopter Equipment ❑ Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories ❑ Aerial Search and Rescue and Aerial Firefighting Products 47 Multiple Award Schedules Training

Schedule 84: Alarm & Signal Systems, Facility Management and Protective Service Occupations ❑ Security Systems Integration and Design Services ❑ Security Management and Support Services ❑ Security System Life Cycle Support ❑ Emergency Signal Systems (such as sirens, light bars, vehicle control consoles) ❑ Facility Management Systems (including building comfort systems and integrated security system) and Professional Security/Facility Management Services ❑ Guard Services ❑ Physical Access Control Systems (Legacy and FIPS 201 Certified) ❑ Alarm Systems 48 Multiple Award Schedules Training

Schedule 84: Special Purpose Clothing ❑ Gloves and Protective Clothing ❑ HAZMAT Clothing ❑ Rainwear, Footwear ❑ Extreme Cold Weather Clothing ❑ Fire Fighting Clothing, Wildland Fire Fighting Clothing ❑ Flotation Devices ❑ Security Clothing, High Visibility and Reflective Products ❑ Medical/Hospital Clothing ❑ Military and Police Uniforms ❑ Industrial Work Clothing ❑ Concealment Clothing ❑ Miscellaneous Undergarments for Use with Special Purpose Clothing, and Cool/Hot Clothing Products 49 Multiple Award Schedules Training

Schedule 84: Law Enforcement Equipment and Services ❑ Body Armor and Helmets ❑ Body Worn Cameras (BWC) ❑ Canine Training and Handling Equipment, Search and Detection ❑ Night Vision Equipment ❑ Bomb Disposal and Hazardous Material Equipment ❑ Law Enforcement and Security Training; Law Enforcement Services ❑ Armored Vehicles and Vehicle Armoring Services ❑ Drug Testing Equipment and Kits ❑ Radiation/Nuclear Material Detection Equipment ❑ Law Enforcement Equipment (handcuffs, holsters, duty belts, etc. ) 50 Multiple Award Schedules Training

Mandates and Initiatives Safer Schools Initiative in support of the President’s plan to allow state and local agencies to procure surveillance and security equipment via IT Schedule 70 and Schedule 84 Solutions available include: ❑ Security Camera and Surveillance Systems ❑ Emergency Communications Equipment ❑ Security Consulting Services, Security Design and Support Services ❑ Alarm and Access Control Systems, Personal Identity Verification (PIV) Credentialing Services and Guard Services 51 Multiple Award Schedules Training

Mandates and Initiatives, Cont. Recovery Act and the Broadband Data Improvement Act United States Department of Commerce (DOC), National Telecommunications and Information Administration (NITA), ❑ State Broadband Initiative ❑ First responder Network Authority (First Net) ❑ $4 billion in projects throughout the United States to support the deployment of broadband infrastructure promote statewide broadband planning and data collection activities http: //www 2. ntia. doc. gov/SBDD 52 Multiple Award Schedules Training

Cooperative Purchasing Resources The GSA Cooperative Purchasing site offers: ❑General information on the Program ❑Links to the sites for Schedule 70, 84 and the Consolidated Schedule ❑Cooperative Purchasing Fact Sheet, Brochure and Presentation ❑Local Customer Service Directors (CSD) www. gsa. gov/csd www. gsa. gov/cooperativepurchasing 53 Multiple Award Schedules Training

GSA Resources Customer Service Directors (CSDs) Training • In-person • 24/7 Web-based training Free e. Tools • GSAAdvantage! • e. Buy • e. Library • Reverse Auctions ® 54 Multiple Award Schedules Training

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Lesson 3: Disaster Purchasing Program

State and Local Disaster Purchasing Program Authorizing Legislation ❑ Section 833 John Warner National Defense Authorization Act for Fiscal Year 2007 ❑ Federal Supply Schedules Usage Act of 2010 56 Multiple Award Schedules Training

Scope of the Disaster Purchasing Program ❑ This program authorized state and local governments’ access to ALL Federal Supply Schedules, when purchasing to facilitate disaster preparation and response or recovery from major disasters ❑ Scope Definitions • Preparedness • Response • Recovery 57 Multiple Award Schedules Training

State and Local Disaster Purchasing Program Guidelines for State and Local Governments ❑ Program participation is voluntary ❑ Must meet all state and local competitive procedures and regulations when purchasing via Schedules ❑ FEMA Public Assistance Grant Guidance (Disaster Assistance Fact Sheet 9580. 103) allows for purchasing from Federal Supply Schedules in support of major disasters 58 Multiple Award Schedules Training

Ordering Guidelines Mandatory Ordering Language: This order is placed under GSA Schedule number _________ under the authority of the GSA Disaster Purchasing program. The products and services purchased will be used in preparation or response to disasters or recovery from major disaster declared by the President, or recovery from terrorism or nuclear, biological, chemical, or radiological attack. 59 Multiple Award Schedules Training

Before Disaster Strikes What contracting vehicles do I have access to purchase from in advance of a disaster? ❑ Access to ALL Schedules for the purposes of disaster preparation or response, and recovery from major disasters ❑ Schedule BPAs for pre-positioning • Selected Schedule contractors in advance and worked out agreements, terms and conditions • Promote vendor teaming arrangements • Small business concerns 60 Multiple Award Schedules Training

Cooperative Purchasing versus Disaster Purchasing ❑ Program similarities • Same eligibility list • Same terms and conditions and exceptions • Same ordering procedures ❑ Program Differences • Scope 61 Multiple Award Schedules Training

What Services Are Available on Schedule? ❑ 899 - Environmental Services ❑ 871 - Professional Engineering Services (PES) ❑ 874 V - Logistics Worldwide (LOGWORLD) ❑ 738 II - Language Services ❑ 874 - Mission Oriented Business Integrated Services (MOBIS) ❑ 70 - Information Technology Services (IT) ❑ 541 - Advertising and Integrated Marketing Services (AIMS) ❑ 520 - Financial and Business Solutions (FABS) ❑ 84 - Security Solutions ❑ 03 FAC - Facilitates Maintenance 62 Multiple Award Schedules Training

What Products Are Available on Schedule? ❑ 75 - Office Supplies and Equipment ❑ 51 V - Tools and Hardware ❑ 56 - Building and Industrial Materials ❑ 71 - Furniture ❑ 70 - Information Technology (IT) Products ❑ 23 V - Vehicles and Support Equipment ❑ 51 V - Appliances ❑ 84 - Law Enforcement, Fire, and Security Products 63 Multiple Award Schedules Training

GSA Disaster Purchasing Website https: //www. gsa. gov/buying-selling/purchasing-programs/gsa-schedules/schedulebuyers/state-and-local-governments/state-and-local-disaster-purchasing 64 Multiple Award Schedules Training

GSA Resources Customer Service Directors (CSDs) Training • In-person • 24/7 Web-based training Free e. Tools • GSAAdvantage! • e. Buy • e. Library • Reverse Auctions ® 65 Multiple Award Schedules Training

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Lesson 4: Federal Grantee Access To Schedules in Response to Public Health Emergencies

Learning Objectives By the end of this lesson, you will be able to: 67 ❑ Recognize the scope of the Federal Grantee Access To Schedules in Response to Public Health Emergencies Program ❑ Identify ordering procedures Multiple Award Schedules Training

Public Health Emergency Program ❑ State, local, tribal and territorial governments can use GSA Schedules for purchase of supplies and services when expending federal grants funds in response to Public Health Emergencies (PHEs) ❑ PHE must be declared by the Secretary of Health and Human Services under section 319 of the Public Health Services Act, codified at 42 U. S. C. § 247 d. 68 Multiple Award Schedules Training

Scope ❑ Federal Grant Funding only ❑ Eligible users • State and local governments • Territorial governments 69 Multiple Award Schedules Training

Ordering Procedures ❑ Eligible ordering activities are responsible for ensuring compliance with all rules, regulations, and requirements stipulated in the grant funding, by the granting agency, as well as any applicable state and local procurement regulations. ❑ Order Language This order is placed under Federal Supply Schedule number ________ pursuant to GSA policy that authorizes state, local, territorial, and tribal government entities, as authorized users for purchasing goods and services, when expending Federal grant funds in response to Public Health Emergencies (PHEs) declared by the Secretary of Health and Human Services under section 319 of the Public Health Services Act, codified at 42 U. S. C. § 247 d. 70 Multiple Award Schedules Training

GSA Resources Customer Service Directors (CSDs) Training • In-person • 24/7 Web-based training Free e. Tools • GSAAdvantage! • e. Buy • e. Library 71 ® Multiple Award Schedules Training

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Lesson 5: 1122 Program

Learning Objectives By the end of this lesson, you will be able to: ❑ Recognize the scope of the 1122 Program ❑ List Schedules available to authorized entities under the 1122 Program ❑ Describe the Auto. Choice program and how to use it 73 Multiple Award Schedules Training

What Is the 1122 Program? The 1122 Program, authorized under the 1994 Defense Authorization Act and amended by the 2009 National Defense Authorization Act allows: ". . . States and units of local government to purchase equipment suitable for counter-drug, homeland security, and emergency response activities through the Department of Defense. 74 Multiple Award Schedules Training

Definitions Under 1122 Program (1) The term ''State'' includes the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, and any territory or possession of the United States. (2) The term ''unit of local government'' means any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a State; an Indian tribe which performs law enforcement or emergency response functions as determined by the Secretary of the Interior; or any agency of the District of Columbia government or the United States Government performing law enforcement or emergency response functions in and for the District of Columbia or the Trust Territory of the Pacific Islands. 75 Multiple Award Schedules Training

State Point Of Contact (SPOC) ❑The Governor of the state appoints a SPOC ❑The SPOC: • Receives all requisitions from state and local entities and ensure availability of funds • Determine that the items will be used for counter-drug, homeland security and emergency response activities 76 Multiple Award Schedules Training

SPOC Certification Requirements What are the Certification Requirements for a SPOC? 1. Current SPOC appointment orders from the Governor 2. SPOC certification or completion of interim training sessions 3. DOD approved Public Key Infrastructure (PKI) External Certificate Authority (EAC) digital certificate (required for Do. D e-mail accounts) 77 Multiple Award Schedules Training

Federal Sources How Does the Program Work? The 1122 Program provides equipment to its customers through three separate federal sources: ❑ Department of Army or Defense Logistics Agency (DLA) stocked items – to the appropriate supply center ❑ Commercial items directly with the Multiple Award Schedule Contractor (GSA) ❑ Vehicles – ordered through GSA Auto. Choice 78 Multiple Award Schedules Training

GSA’s Role ❑Manage available Schedules and Special Item Numbers available under 1122 ❑Post the 1122 Program catalog ❑Post a list of the SPOCs who are authorized to purchase under the expanded program 79 Multiple Award Schedules Training

Terms and Definitions What is the Definition of “Counter-Drug”? ❑ Interdiction – To destroy or interrupt; halt the enemy’s advance; a prohibition by court order. ❑ Eradication – To pull or tear up by or as if by the roots; to get rid of completely. ❑ Prevention – To keep someone from doing something; to anticipate or counter in advance. ❑ Education – To provide with training or knowledge; to stimulate or develop the mental or moral growth of. 80 Multiple Award Schedules Training

Terms and Definitions, Cont. What is the Definition of an “Emergency Responder”? “First responders plus emergency management, public health, clinical care, public works, and other skilled support personnel (such as equipment operators) that provide immediate support services during prevention, response, and recovery operations. The emergency responder community consists not just of fire, law enforcement, and medical immediate responders to an accident or emergency situation but also to the infrastructure that supports them and other emergency response organizations. ” – Definition by Do. D 81 Multiple Award Schedules Training

Contractor Responsibility What is the contractor’s responsibility when selling products to 1122 Program Participants at GSA Pricing? ❑ The product is on one of the Schedules/SINs approved by GSA for the 1122 Program ❑ Verify if the state in which the purchasing agency is located has an appointed State Point of Contact (SPOC) and identify them. Refer purchasing agency to their SPOC for facilitation of the purchase in accordance with the program procedures for their state. ❑ All orders being placed through the 1122 Program are to include the statement, “This order is placed pursuant to the State and Local Law Enforcement Equipment Procurement Program (“ 1122 Program”) in support of counter-drug, homeland security, and emergency response activities, under the authority of the State Point of Contact (SPOC) for the State of ________. ” 82 Multiple Award Schedules Training

Schedules Included in the Program Schedule 56 – Building and Building Materials/Industrial Services and Supplies ❑ Power Distribution Equipment, Generators, and Batteries ❑ Some items included are portable generators, rechargeable batteries, telecommunications surge protection, DC regulated power supply, etc. 83 Multiple Award Schedules Training

Schedules Included in the Program, Cont. Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response ❑ Law Enforcement Equipment and Security Equipment ❑ Some items included: miscellaneous personal law enforcement equipment, body armor, helmets, canine training and handling equipment, in-vehicle protection and restraint systems, police bicycles, etc. 84 Multiple Award Schedules Training

Schedules Included in the Program, Cont. Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response ❑ Marine Craft and Equipment ❑ Some items included are powered boats, non-powered boats, inflatable boats, marine inboard and outboard engines, marine diesel propulsion engines, floating marine barriers and booms, etc. 85 Multiple Award Schedules Training

Schedules Included in the Program, Cont. How did the 1122 Program help with a patrol boat purchase? “Ultimately, by using the GSA 1122 program, we realized a cost savings of $10, 750!” Sacramento Police Department Marine Unit 86 Multiple Award Schedules Training

GSA Vehicle Purchasing - Auto. Choice ❑ GSA Vehicle Purchasing is the purchasing arm of GSA's Office of Motor Vehicle Management. ❑ GSA purchases more than $1 billion in vehicles and automotive products. ❑ Vehicles must be used in the performance of counter-drug, homeland security and emergency response activities. ❑ Users must coordinate with State Points of Contact. https: //www. gsa. gov/cdnstatic/Contact_List_1122_SPOC_a s_of_15 May 15 v 2_. pdf 87 Multiple Award Schedules Training

Auto. Choice ❑ Auto. Choice is GSA’s secure on-line vehicle ordering program: www. autochoice. gsa. gov ❑ Self-Registration • Register using Agency Code 21 and Bureau; Code 44 • Only SPOCs or designated alternates are given ordering rights. 88 Multiple Award Schedules Training

Benefits to Using Auto. Choice ❑ Configure vehicles and choose vehicle equipment options 24/7 ❑ View side by side comparisons of vehicle models ❑ Calculate actual vehicle prices for configured vehicles, including the GSA 1% surcharge ❑ View GSA’s minimum requirements and manufacturer vehicle specifications ❑ View vehicle manufacturers’ past performance ❑ Select a dealership for delivery ❑ Submit vehicle orders to GSA online ❑ Check vehicle order status 89 Multiple Award Schedules Training

Auto. Choice Home Page 90 Multiple Award Schedules Training

Vehicle Selection Select Specific Standard Item Number 91 Select Additional Options Multiple Award Schedules Training

Price Comparison 92 Multiple Award Schedules Training

Other Information 93 Multiple Award Schedules Training

Other Information, Cont. 94 Multiple Award Schedules Training

Tracking 1122 Orders The “Mark For” field should be annotated with the vehicle’s purpose i. e. , counter-drug, homeland security, or emergency response. 95 Multiple Award Schedules Training

Add to Pending Orders At the bottom of the Requisition Details page click Save Incomplete or Continue to save the orders to pending. 96 Multiple Award Schedules Training

Pending Orders 1. Edit Orders 2. Delete Orders 3. View Orders Copy Orders 6. 4. Submit Orders to GSA 5. Add Remarks to Orders In Pending Orders, action can be taken to Edit, Delete, View, Copy, Add Remarks or Order Now. 97 Multiple Award Schedules Training

Order Status 98 Multiple Award Schedules Training

Auto. Choice Mailing List 99 Multiple Award Schedules Training

Schedule 23 V – Automotive Super. Store ❑ Mobile Command centers are the only items from Schedule 23 V authorized for purchase under the 1122 Program. ❑ Category: 190 -05; Special Vocation Vehicles and Attachments. Mobile Command centers ❑ Orders may be placed directly with GSA Schedule contractors. ❑ Contract award data available at: http: //www. gsaelibrary. gsa. gov 100 Multiple Award Schedules Training

State and Local Use of MAS State and Local Program Comparison Eligible Activities Program Use Guidelines 1122 Program The term ''State'' includes the District of Columbia, the Commonwealth of Puerto Rico, the Commonwealth of the Northern Mariana Islands, and any territory or possession of the United States. ) The term ''unit of local government'' means any city, county, township, town, borough, parish, village, or other general purpose political subdivision of a State; an Indian tribe which performs law enforcement or emergency response functions as determined by the Secretary of the Interior; or any agency of the District of Columbia government or the United States Government performing law enforcement or emergency response functions in and for the District of Columbia or the Trust Territory of the Pacific Islands. State and local units of government, with support from their State Point of Contact (SPOC), can purchase products using GSA Schedules, provided that the items are used in the performance of counter-drug activities, homeland security, and emergency response activities as listed in the 1122 Program Catalog. Disaster Purchasing Program The States of the United States, counties, municipalities, cities, townships, tribal governments, public authorities (including public or Indian housing agencies under the United States Housing Act of 1937), school districts, colleges, and other institutions of higher education, council of governments (incorporated or not), regional or interstate government entities, or any agency or instrumentality of the preceding entities (including any local educational agency or institution of higher education), and including legislative and judicial departments. State and local agencies may use all GSA Schedules to purchase products and services to prepare or respond from disasters or recover from major disasters and acts of terrorism. Cooperative Purchasing Program The States of the United States, counties, municipalities, cities, townships, tribal governments, public authorities (including public or Indian housing agencies under the United States Housing Act of 1937), school districts, colleges, and other institutions of higher education, council of governments (incorporated or not), regional or interstate government entities, or any agency or instrumentality of the preceding entities (including any local educational agency or institution of higher education), and including legislative and judicial departments. State and local agencies are granted access to products and services offered on Schedule 70, 84 and IT Special Item Numbers on the Consolidated Schedule. 101 Multiple Award Schedules Training

GSA Resources Customer Service Directors (CSDs) Training • In-person • 24/7 Web-based training Free e. Tools • GSAAdvantage! • e. Buy • e. Library 102 ® Multiple Award Schedules Training

1122 Program https: //www. gsa. gov/acquisition/purchasing-programs/gsa-schedules/schedule-buyers/state-and-local-governments/1122 -program 103 Multiple Award Schedules Training

1122 Resources ❑ 1122 Program Page https: //www. gsa. gov/buying-selling/purchasing-programs/gsaschedules/schedule-buyers/state-and-local-governments/1122 -program ❑ Schedules: http: //www. gsaelibrary. gsa. gov ❑ GSA Vehicle Purchasing web portal: http: //www. gsa. gov/automotive (includes Auto. Choice webinar) ❑ Auto. Choice: http: //www. autochoice. gsa. gov (includes Power. Point tutorial) ❑ Customer Care for Auto. Choice (844) 472 -1200 or vehicle. buying@gsa. gov 104 Multiple Award Schedules Training

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Lesson 6: Donation Programs

Donation Programs There are two programs available to state and local governments: ❑ GSA-hosted Computers for Learning website ❑ Federal Surplus Personal Property Donation Program 106 Multiple Award Schedules Training

What Is Computers for Learning? Computers for Learning (CFL) is: ❑ A program whereby educationally useful excess Federal equipment is transferred directly to schools and educational nonprofit organizations ❑ A website developed by GSA to facilitate the CFL program Note: GSA does not administer the CFL program 107 Multiple Award Schedules Training

Authorities and GSA’s role in CFL ❑ 15 USC 3710 (i) • Stevenson-Wydler Technology Innovation Act of 1980 • Independent agency authority to conduct direct transfers ❑ Executive Order 12999 – Educational Technology: Ensuring Opportunity for All Children in the Next Century – 1996 • Computers for Learning Program ❑GSA does not verify the eligibility of schools and educational nonprofits on the GSA-hosted CFL website ❑It is each agency’s responsibility to verify eligibility and make allocation determinations as established by their agency’s CFL guidelines and authorities as outlined in Executive Order 12999 108 Multiple Award Schedules Training

GSA-hosted CFL Website's Role in the Disposition Process ❑ Federal agencies report their excess personal property to GSAXcess® after conducting internal screening ❑ Excess property reported by Federal agencies normally goes through 21 days of Federal and State screening • Computers and furniture have a standard 14 days of screening ❑ The first 7 days of screening are reserved for selection by schools and educational nonprofits under CFL ❑ CFL screening is the default for any property reported under Federal Supply Group 70 109 Multiple Award Schedules Training

GSA-Hosted CFL Website http: //computersforlearning. gov/ 110 Multiple Award Schedules Training

GSA-hosted CFL Website Eligibility Schools: ❑ Public, Private, Parochial School • Grades Pre-kindergarten through 12 ❑Located in: • One of the 50 states • U. S. Virgin Islands • American Samoa • Guam • Commonwealth of Puerto Rico • Commonwealth of Northern Mariana Islands ❑ Must have a National Center for Education Statistics (NCES) Number 111 Multiple Award Schedules Training

GSA-hosted CFL Website Eligibility, Cont. ❑ Educational Nonprofits • Grades Pre-kindergarten through 12 ❑ Located in: • • • One of the 50 states U. S. Virgin Islands American Samoa Guam Commonwealth of Puerto Rico Commonwealth of Northern Mariana Islands ❑ Be tax exempt under section 501(C) of the U. S. tax code ❑ Operate primarily for the purpose of education ❑ Must be approved, accredited, or licensed 112 Multiple Award Schedules Training

Cost and Ownership Schools and Educational Nonprofits: ❑ Do not pay for computers and other equipment ❑ Must pay for packing, handling, and transportation fees ❑ Take ownership (title transfers) upon receipt 113 Multiple Award Schedules Training

CFL Registration Screen 114 Multiple Award Schedules Training

CFL All Items Menu Page 115 Multiple Award Schedules Training

CFL Selection Screen 116 Multiple Award Schedules Training

CFL Property Data Sheet 117 Multiple Award Schedules Training

Reuse Is Recycling! ❑ Transferring computers to schools and educational nonprofits keeps the equipment out of landfills and puts property which was purchased with taxpayer money to good use ❑ In FY 2017, the Federal Government transferred $84, 247, 285 (original acquisition cost) in computer equipment to schools and educational nonprofits ❑ In FY 2018, the Federal Government transferred $73, 364, 234 (original acquisition cost) in computer equipment to schools and educational nonprofits 118 Multiple Award Schedules Training

What Is the Federal Surplus Personal Property Donation Program? The Federal Surplus Personal Property Donation Program is a program whereby eligible donees receive Federal surplus personal property at very low cost. It is governed by: ❑Statute; Title 40 USC 549 ❑Regulation; Title 41 CFR 102 -37 https: //www. gsa. gov/acquisition/government-property-for -sale-or-disposal/personal-property-for-reuse-sale/forstate-agencies-and-public-organizations 119 Multiple Award Schedules Training

Definitions ❑ Personal Property – CFR 102 -36. 40 “Any property, except real property. ” ❑ Real Property - CFR 102 -36. 40 • Land • Buildings ❑ Excess Property - CFR 102 -36. 40 “Means any personal property under the control of any Federal agency that is no longer required for that agency’s needs, as determined by the agency head or designee. ” ❑ Surplus Property –CFR 102 -37. 25 “Means excess personal property … not required for the needs of any Federal agency, as determined by GSA. ” 120 Multiple Award Schedules Training

Definitions, Cont. Donee – CFR 102 -37. 25 ❑ Public agency ❑ Eligible nonprofit tax-exempt educational or public health institution ❑ Provider of assistance to homeless ❑ Provider of assistance to impoverished families or individuals ❑ Provider of assistance to older individuals ❑ Public airport ❑ Service educational activity (SEA) ❑ Certain Veterans Organizations 121 Multiple Award Schedules Training

Process ❑ Donees must acquire surplus property through a state agency for Surplus Property (SASP) ❑ Cannot acquire property directly ❑ “State agency” means an agency designated under state law as the agency responsible for fair and equitable distribution, through donation, of property transferred” to it by GSA (40 USC 549 (b)(1)) 122 Multiple Award Schedules Training

How To Participate ❑ Submit eligibility application to SASP • Legal name and address of organization • Donee status (Public Agency) • Authorized official signature • Agreement to comply with all Civil Rights and Non. Discrimination laws and regulations • List of authorized representatives (who can receive donated property) ❑ Receive determination of eligibility from SASP ❑ Make property requirements known to SASP 123 Multiple Award Schedules Training

Cost Service charges by SASP: ❑ Covers: “direct and reasonable indirect costs” ❑ “Based on services” ❑ Includes: • Screening • Packing • Crating • Removal • Transportation 40 USC 549 124 Multiple Award Schedules Training

Donee Agreements The donee will: ❑ Acquire property on an “as is, where is” basis and “will hold the Government harmless from any or all debts …arising from… the donation of the property” ❑ Place property in use within one year of donation ❑ Keep property in use for a period of time depending on the original acquisition cost in dollars and the type of property 125 Multiple Award Schedules Training

Example of a Donation Item 126 Multiple Award Schedules Training

GSA Resources Customer Service Directors (CSDs) Training • In-person • 24/7 Web-based training Free e. Tools • GSAAdvantage! • e. Buy • e. Library 127 ® Multiple Award Schedules Training

U. S. General Services Administration Federal Acquisition Service GSA’s State and Local Programs Course Summary

Key GSA Web Resources • Cooperative Purchasing (70 & 84) www. gsa. gov/acquisition/purchasing-programs/gsaschedules/schedule-buyers/state-and-localgovernments/cooperative-purchasing • GSA State and Local Programs www. gsa. gov/acquisition/purchasing-programs/gsaschedules/schedule-buyers/state-and-local-governments • Disaster Purchasing Program www. gsa. gov/acquisition/purchasing-programs/gsaschedules/schedule-buyers/state-and-local-governments/stateand-local-disaster-purchasing • 1122 Program www. gsa. gov/acquisition/purchasing-programs/gsaschedules/schedule-buyers/state-and-local-governments/1122 program • Center for IT Schedule Programs www. gsa. gov/technology-purchasing-programs/itschedule-70 • Schedule 84 Overview www. gsa. gov/acquisition/purchasing-programs/gsa-schedules/listof-gsa-schedules/schedule-84 security-fire-law-enforcement • GSA Advantage!® • GSA Schedules e-Library • FEMA Grant Guidance for Disaster Purchasing Program www. gsa. gov 129 www. gsaadvantage. gov www. gsaelibrary. gsa. gov www. fema. gov/procurement-disaster-assistance-team Multiple Award Schedules Training

130 Multiple Award Schedules Training