U S General Services Administration Federal Acquisition Service

U. S. General Services Administration Federal Acquisition Service e. Tools for Vendors – Finding Government Business Ashley Dunklebarger/Joey Phelps Customer Service Directors General Services Administration May 2015

Federal Acquisition Service Who is Customer Accounts and Research? What is a Customer Service Director? Why should I care?

Federal Acquisition Service Conclusion Ø Ø Ø What is e-Buy and when should it be used? What benefits and value does the user get? Who is using e. Buy? e. Buy from the seller’s point of view Starting an RFQ (as a buyer) Questions and wrap up gsa. gov/csd 3

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U. S. General Services Administration Federal Acquisition Service GSA e. Library

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U. S. General Services Administration Federal Acquisition Service GSA Advantage! ®

Federal Acquisition Service GSA Advantage Stats Ø Ø FY 15 YTD Sales = $175 M 800 k+ Registered Customers 750 k+ Searches Every Work Day 4 k+ orders placed each day

Federal Acquisition Service www. gsa. Advantage. gov Topics of Discussion Ø Homepage Functionality Ø Registration/Login Ø Searching Capabilities

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U. S. General Services Administration Federal Acquisition Service Experience GSA e. Buy

Federal Acquisition Service Today’s Objectives Ø Ø Ø What is e-Buy and when should it be used? What benefits and value does the user get? Who is using e. Buy? e. Buy from the seller’s point of view Starting an RFQ (as a buyer) Questions and wrap up www. e. Buy. gsa. gov 30

Federal Acquisition Service What is e. Buy? Ø e. Buy is an online Request for Quotes (RFQ) tool that allows Federal buyers to obtain quotes and issue orders for products and services offered by sellers on the GSA/VA Multiple Award Schedules (MAS) programs, Government wide Acquisition Contracts (GWACs), and Multi Agency Contracts (MACs). 31

Federal Acquisition Service What is e. Buy used for? Ø Services (highly customizable, attach requirements) Ø Obtaining volume discounts beyond contract pricing for high quantity or high dollar purchases Ø Purchases with complex requirements or combination product/service Ø Determining sources of supply (Request For Information) Ø Place RFQs directly against Blanket Purchase Agreements (BPAs) 32

Federal Acquisition Service What are the benefits to customers? Ø Ø Ø Paperless environment (green) Streamlined Acquisition Process Easy way to procure services Ensures competition History 33

Federal Acquisition Service Section 863 2009 Duncan Hunter National Defense Authorization Act Ø Pertains to all buyers for both product and service orders for MAS exceeding the Simplified Acquisition Threshold (SAT) ($150, 000) Ø Perform market research and send an RFQ to as many Schedule contractors as practicable, and obtain at least three quotes. If three quotes are not obtained you must provide a written determination explaining that no additional contractors could be identified despite reasonable efforts. - orØ Contact all schedule holders that offer the required work by informing them of the opportunity for award (Use of e-Buy meets this requirement) 34

Federal Acquisition Service Small Business Jobs Act of 2010 Ø Interim rule for FAR Case 2011 -024, effective Nov. 2, 2011, provides agencies with the ability to set aside orders and Blanket Purchase Agreements (BPAs) issued under Multiple Award Schedules (MAS) program. Ø Before this rule, agencies were prohibited from setting aside orders and BPAs under the MAS program. 35

Federal Acquisition Service Set Asides Ø Contracting Officers, at their discretion, may set aside orders and BPAs for small business and the following small business subcategories: 8(a) business development participants HUBZone small business Service-disabled veteran-owned small business (SDVOBS) Economically disadvantaged women-owned small business (EDWOSB) Women-owned small business (WOSB) concerns eligible under the Women-Owned Small Business Program 36

Federal Acquisition Service What are the benefits for you? Ø Estimated awards = $1, 744, 372, 003 Ø RFQs closed = 11, 386 of those, 1, 615 were RFIs Ø GSAC RFQs by center = 1, 006

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Federal Acquisition Service Overview of Process Ø Ø Ø Ø Find Sources Search or Browse Schedules/SINs Locate specific Contractors Enter Requirements and Documentation RFQ title and details Line Items and attachments Receive and Evaluate Quotes Make Award Notification 45

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Federal Acquisition Service www. fbo.

Federal Acquisition Service reverseauctions. gsa. gov

Federal Acquisition Service Web Sites Reference Ø Ø Ø Ø www. gsaadvantage. gov – GSAAdvantage! www. gsaelibrary. gsa. gov – GSA e-Library www. ebuy. gsa. gov – GSA e-buy www. gsa. gov/powerup – tutorials & info on e-tools www. fbo. gov – Fed. Biz. Opps reverseauctions. gsa. gov – Reverse Auctions www. gsa. gov/csd – Customer Service Director listing

Federal Acquisition Service Thank you! Ashley Dunklebarger Customer Service Director – North Texas 703. 851. 3264 ashley. dunklebarger@gsa. gov

Federal Acquisition Service Thank you! Joey Phelps Customer Service Director – Arkansas and Louisiana 817 -825 -5414 Joey. phelps@gsa. gov