U S Coast Guard Finance Center IntraGov Billings

U. S. Coast Guard Finance Center Intra-Gov Billings & Collections (G-Invoicing) Talking Points

Intra-Government Billings § Progression of the Treasury Billing Systems § Check Payment § Cross-Disbursing/Direct Site § SIBAC – Simplified Intra-Gov Billings and Collection § OPAC – Online Payment and Collection § IPAC – Intra-Governmental and Collection 4 October 2018 U. S. Coast Guard Finance Center 2

What is G-Invoicing? § G-Invoicing (GINV) is a web-based application created to efficiently manage Intragovernmental (Intra-gov) buy/sell transactions between two federal agencies. § TFM Bulletin 2018 -10 mandated the use of GInvoicing for all Federal Program Agencies (FPAs) by June 30, 2021. Also within the bulletin it states that Agencies must submit an Agency Implementation Plan to Fiscal Service by Jun 28, 2019. 4 October 2018 U. S. Coast Guard Finance Center 3

Treasury’s G-Invoicing System § Treasury’s New Gov’t wide billing system is much more than a billing process. § It is suppose to be a complete transaction history: § General Terms and Conditions § Orders § Performance – Constructive delivery (Reciept) § Auto Settlement (IPAC) - Billing § This was attempted many years ago by Master. Card. 4 October 2018 U. S. Coast Guard Finance Center 4

Treasury’s Overview 4 October 2018 U. S. Coast Guard Finance Center 5

Treasury’s G-Invoicing System § Currently there is not an upload process to bring in data. (GT&C & Orders) § The process must start with the RMOs that either manage the reimbursement or those responsible for setting up the MIPR or IA. NOTE: This will be a challenge for all agencies that are not centralized. 4 October 2018 U. S. Coast Guard Finance Center 6

Why G-Invoicing? § Intra-Gov’t rptg § Confirmation § Elimination Entries § NFRs § Proper reporting of Liabilities, Receivables & Revenue. § Receipting – Most Gov’t agencies don’t do a good job at receipting from OGA. (So, auditors indicated that there is an over reliance on vendor supplied information) § Subsequently better Gov’t Wide reporting. 4 October 2018 U. S. Coast Guard Finance Center 7

Will G-Invoicing replace IPAC & Cross-Disbursing? § G-Invoicing is a progression of IPAC. § We are hopeful that Cross-Disbursing will go away. § Issues: § Many smaller agencies don’t have reimbursable authority. I. e. State Department, EPA, etc…(Advances maybe the wave of the future. ) § Assumes centralized Agreement Management. (Requires and Agency Admin) 4 October 2018 U. S. Coast Guard Finance Center 8

What should be happening now? § Agencies are required by OMB to have a plan by 06/28/19. (This is mandated) § GT&C updated – (Agencies must ID and admin) § Agreements/Orders need to be in the system. § Users must be established. 4 October 2018 U. S. Coast Guard Finance Center 9

Current Concerns: § ID’g who is creating the IA’s & MIPRs, Reimbursable Agreements by agency (Some have been in place for years). § All FY’ 19 agreements must by in the system. § The need for standardized interface from Agency Financial systems. (For both the Buyer and Seller). § Standardized Contacts with each agency. § What will Treasury’s over all design look like. § How to handle MILSTRIP billings. 4 October 2018 U. S. Coast Guard Finance Center 10

Where does this all lead? § Better overall gov’t reporting § Eventually leading to Treasury being able to provide Gov’t Wide Financial Statements. § Currently, Treasury requires GTAS & BETC reporting. (No more SF 224) § In the future IPP & G-Invoicing 4 October 2018 U. S. Coast Guard Finance Center 11

CG & NAVY Pilot § The Comptroller of DON and CG sponsored a project entitled “Push IPAC”. § Navy is working with DFAS on the implementation effort § The team is working with Treasury, DON, DFAS, USMC, Nav. Sea, SPAWAR, etc… § Both Navy & CG have NFRs to remediate. § Navy will use the ACL Audit Control Language software tool. § CG will be using Sharepoint to centralized and standardize how we are going to do business. 4 October 2018 U. S. Coast Guard Finance Center 12

IPAC / Cross Disbursing (Governmental Billing & Collections) FY 2017 Detailed Lines IPACS FY 2018 Amount (ABS) Detailed Lines Amount (ABS) 23, 046 $2. 16 B 22, 421 $2. 4 B Air Force Cross Disbursing 154 $. 7 M 118 $456 K Army Cross Disbursing 406 $0. 8 M 380 $1. 4 M Navy Cross Disbursing 2, 074 $165. 1 M 1, 820 $416. 2 M FADO 2, 634 $3. 4 M 2389 $3. 4 M 39 $28. 0 M 67 $36. 8 M Other Cross Disbursing (GSA/)PHS) October 2018 U. S. Coast Guard Finance Center 13

CG IAA Purchase Activity FY 18 Coast Guard IAA Purchase Activity with Navy (from Navy records) NAVSEA 218 $55, 082, 263. 60 NAVAIR 64 $33, 659, 875. 73 SPAWAR 60 $26, 560, 422. 47 4 October 2018 U. S. Coast Guard Finance Center 14

Buyers Side Transactions: FY 17 Sum of Net Summary Amount FY 17 Total IPACS Received by Coast Guard: NAVY - IPAC NAVY - FINCEN INTIATED Adjustment IPACS FY 17 Total Navy FY 18 Total IPACS Received by Coast Guard: IPAC Count 23, 046 (196, 686, 353. 47) 7, 972 619, 226. 94 41 (196, 067, 126. 53) 8, 013 35% 22, 420 FY 18 NAVY - IPAC NAVY - FINCEN INTIATED Adjustment IPACS FY 18 Total Navy 4 October 2018 (271, 230, 339. 71) 7, 324 1, 364, 167. 33 39 (269, 866, 172. 38) 7, 363 U. S. Coast Guard Finance Center 33% 15

Sellers Side Transactions Sellers Side Transaction: Intragovernmental FY 17 CG/NAVY FY 18 Total IPACS 46 CG Initiated 754 23, 0 420 3, 586 22, 3, CG SELLER SIDE FY 17 NAVY - FINCEN INTIATED IPAC NAVY - TP Adj to PY IPAC FY 17 Total 35, 018, 093. 07 (1, 818, 220. 83) (2, 175. 79) 33, 197, 696. 45 1, 782 49 1 % of CG Initiated 1, 832 49% 33, 350, 021. 52 3, 712, 591. 26 37, 062, 612. 78 1, 689 58 % of CG Initiated 1, 747 49% 70, 260, 309. 23 3, 579 FY 18 NAVY - FINCEN INTIATED IPAC NAVY - TP Adj FY 18 Total CG SELLER SIDE Total 4 October 2018 U. S. Coast Guard Finance Center 49% 16

USCG IPAC Mapping 4 October 2018 U. S. Coast Guard Finance Center 17

Navy/CG Pilot Issues in regard to Navy/Coast Guard Pilot 1. Development of process to create a bulk file for upload to Treasury IPAC 2. Routing of invoices to Coast Guard buyer 3. Receipt and approval of invoice by Coast Guard buyer 4. Three day receipting 4 October 2018 U. S. Coast Guard Finance Center 18

G-Invoicing Issues in regard to the implementation of G-Invoicing 1. Need to identify a Coast Guard G-Invoicing Administrator (Must start at the source/RMO) 2. Obtain access to G-Invoicing for all Coast Guard buyers/sellers 3. Entry of GT&C into G-Invoicing 4. Implementation plan for all federal agencies is due to Treasury by Jun 28, 2019 4 October 2018 U. S. Coast Guard Finance Center 19

Want to learn more? Treasury’s website: https: //fiscal. treasury. gov/g-invoice/resources. html 4 October 2018 U. S. Coast Guard Finance Center 20