TYPES OF COOPERATION PROJECTS AND THEIR MANAGEMENT Tempus

TYPES OF COOPERATION PROJECTS AND THEIR MANAGEMENT Tempus ICAEN Rosario López Ruiz

The International Relations and Cooperation Service Administrative organization

The International Relations and Cooperation Service Areas of activity Ø International Agreements Ø International Networks Ø Cooperation Projects Ø Cooperation and Development Ø External Promotion Ø General Information

International Agreements How do agreements benefit us? They allow for the completion of joint activies such as academic exchanges, projects, publications… They regulate each participant’s contribution in developmental actions They facilitate the presentation of projects to organizations and institutions to obtain external financing

International Agreements Types of agreements Framework Agreements that establish standard models that state general guidelines and intentions Specific Agreements Contracts that expand upon framework agreements and set a fixed course of action and its financing Double Degree Agreements that award double degrees in the undersigning universities according to existing regulations

International Agreements Agreement completion process Urgent? No Yes Submission of Proposal Governing Council Approval Analysis and Review Preparation for Rectors signature Legal Report Submission to counterpart and institutions involved Archives

International Agreements Tracking and control Ø Checking on past years’ activity (exchanges, projects, publications, etc, . ) and verifying motives in the case of a period of inactivity Ø Confirming partners’ information: web, address, and contact information for their international relations office. Ø Sending informaton at least once a year and communicating it when attending international forums and conferences

International Agreements in force by regions

International Networks Developmental activities Financed by both the network itself and associated institutions, a diverse range of activites can be completed by means of these networks: Ø Joint cooperation projects Ø Grants for undergraduate and postgraduate study Ø Forums, talks, lectures, conferences and other events Ø Joint publications

International Networks Network processing Presentation of Proposal Analysis and Revision Preparation for Rector’s signature Submission to institution Archives

International Networks Tracking and control Ø Checking activities developed by the network in past years (grants, events, projects, publications, etc. ) Ø Submitting a resignation in cases of excessive fees or where activities of interest for our institution are not executed Ø Attending annual meetings and conferences

International Networks joined Ø Peace Programme: Sponsored by UNESCO, propelling academic cooperation between European and Palestinian universities Ø Grupo Tordesillas: Promotes multilateral cooperation between the universities of Brazil, Portugal and Spain in science and education Ø AUIP: Supports graduate and doctoral students in Latin America Ø Red. Uni. RSE: Fosters social responsibility in entrepreneurship Ø RACUD: Encourages cooperation amongst Andalusian universities Ø Red Universitaria “Yo, sí puedo”: Helps to erradicate illiteracy and support post-literacy in Nicaragua

Cooperation Projects Project processing Ø Requires specialized personnel to support the teaching staff in order to achieve the highest number of subsidized projects Ø Project processing includes four consecutive phases: a) Search for financing b) Distribution of the grant, scholarship and financial aid postings c) Project Preparation d) Administration and economic management of the project

Cooperation Projects

Cooperation Projects

Cooperation Projects

Cooperation Projects

Cooperation Projects Guidelines for solid project management Ø For coordinated projects: • Organize an initial meeting with members to allocate tasks and distribute budget information • To draft a “justification of expense” form if the announcement does not have a printed one available • If opting to transfer a portion of the budget to members, an agreement must be signed to regulate obligations of the partners Ø For projects not coordinated: • Hold a meeting to familiarize the person responsible with the timeline of activities and the financing of those activities • Obtain the complete and approved project

Cooperation Projects Main problems found Ø On coordinated projects: • Difficulty in obtaining invoices and other proofs of expenses in their correct forms from members • Language barrier difficulties • Difficulty obtaining visas at short notice Ø On projects not coordinated: • If funds have not been received from the coordinating institution, they must be applied for in advance in order to finance activities • Sometimes the International Relations Office does not have all information about an approved project

Cooperation Projects European Programs PROGRAM OBJECTIVE Alfa III Cooperation between the EU and Latin American countries Atlantis Educational cooperation betwen the EU and the United States Cultura 2007 To contribute to the promotion of a common cultural space of Europeans PAP To contribute to the development of community as an advanced society of knowledge through permanent learning Edulink Cooperation between the EU and Afro-Carribean-Pacific nations Tempus IV Cooperation in the Western Balkans, Associated States of Europe of the East and Central Asia and Mediterranean countries Tep Cooperation between the EU and Canada

Cooperation Projects Other calls ORGANIZATION POSTING AECID Open and permanent call for cooperative activities and help in development AECID Inter-University and Scientific Investigation Cooperation Projects: Sub-Saharan Africa, Latin America and the Mediterranean Fundación Cajasol Cooperation and Development Program Ministry of Cooperation and External Affairs Subsidies call for conferences, seminars, and workshops related to cooperation and development

Cooperation Projects valid for the 2009 -2010 academic year Þ In 2009, the University of Seville received third place on the national level for the PCI program

Cooperation and Development The Office of Cooperation and Development Ø Created in July 2008, it completed the solidarity promise planned in the Statues of the US Ø It has adhered to the Code of Conduct in Matters of Cooperation and Development, approved by the Rector’s Conference of Spanish Universities

Cooperation and Development Self-Funded Cooperation and Development Plan Ø This plan establishes the University of Seville’s position on its cooperation and development policy and its course of action Ø Projects can be coordinated for a particular degree or for coordination groups recognized by the US Ø The budget is distributed through four official grant and financial aid announcements: A) Study grants for students from developing nations B) Financial aid for research promotion C) Financial aid for the development of cooperation projects D) Financial aid for international volunteering

Cooperation and Development A) Study grants for students from developing geographic areas. These grants cover their enrollment fees, monthly living expenses (from October to July) and medical insurance. Two options are available to students from middle to lowincome countries. In addition to these self-funded plan grants, the US awards others on the basis of signed agreements: ØMAEC-AECID grants ØCarolina Foundation grants Ø Enrollment grants Ø Undergraduate ØGraduate

Cooperation and Development

Cooperation and Development C) Calls for financial aid for the improvement of cooperation and development projects. Directed toward US members, it remains open during the entire academic year and occurs in two phases. Methods: 1. Cooperation and development projects in the field 2. Training projects and technology transferral projects 3. Partial financing of expenses from approved projects from public calls in which the US participates 4. Cooperation projects headed by universities that have an agreement with the US. 5. Training and raised awareness of the univerity community

Cooperation and Development Þ In the academic year 09 -10 the number of applicants increased to 604 (+ 64, 56%).

Cooperation and Development Self-Funded projects Financed and coordinated directly by the US. Those that stand out include: Ø Burkina Faso: “Sociocultural Center of Traditional Music and Dance” project in Fada N’Gourma Ø Burkina Faso: Construction of a secondary school, medical clinic and US social headquarters in Bantogodó Ø Morocco: Assisted self-assembled housing project in the shanty town Jnane Aztout de Larache Ø Peru: Quality of life and wellbeing project for the citizens of Leymebamba

Cooperation and Development Cooperation programs pertaining to agreements and projects Ø United Nations Spanish volunteer program Ø Teaching internships in the Sarahan camps in Tinduf Ø PIMA study grants Ø Young Latin American Leaders Þ 16 students sent and 4 students received in the 09 -10 academic year

Cooperation and Development Activities to raise awareness Ø Ø Ø Courses, workshops and seminars Exhibitions and shows Campaigns Conferences Forums Þ 35 organized or co-organized activities in the 2009 -2010 academic year. Paddle Tennis Tournament supporting the Culture and Cooperation Association in Africa.

Cooperation and Development Dissemination of information Ø University Cooperation and Development Observatory: For the creation of an integrated information system that allows for improved knowledge of cooperation, authorized action and joint strategy. Þ The US leads in its number of incorporated actions Ø Cooperation Blog: Offers information of interest to the university community in matters of cooperation and development, fomenting active participation and assists in the distribution of projects started in the Office of Cooperation. Þ Registered visits in 09/10: 49. 478 Þ Monthly Average: 4. 123

External Promotion Objectives Ø Reinforce existing relationships with foreign institutions Ø Promote new collaboration agreements and international degrees Ø Make known the US academic and research services and its facilities Ø Recruit foreign students for undergraduate and graduate study Ø Search for new partners for projects coordinated by the US or incorporate the US into projects coordinated by other institutions

External Promotion Activities in execution (1) Ø Production and distribution of instructional material in various languages Ø Publication in print and on bulletins Ø A redesign of the international relations webpage to offer a more current and appealing style Ø Reception of institutional representatives and organized visits to other institutions Ø Improvement upon linguistic policy: English language assistantships, courses foreign students, English courses for staff

External Promotion Activities in execution (2) Ø Participation in international forums and receptions: EAIE, Nafsa… Ø Organization of conferences, workshops, seminars and other events European Education Fair, Taipei Second Annual University Internationalization Workshop, Sevilla

General Information Functions Ø Information about workshops, seminars, conferences and other events related to international relations Ø Information and advice about grants and external financial aid for academic stays Official external calls for scholarships, grants and financial aid: • • • MAEC-AECID Assistantships DAAD grants Language Assistantships Fullbright scholarships University of Foreign Studies of Tokyo grants

General Information Obtaining and distributing information Ø Information resources: • • BOE, BOJA, DOUCE. . Web pages of interest Email Mail Ø Methods of dissemination: • International Relations web page • Email to interested participants (via distribution list)

Thank you for your attention! Rosario López Ruiz International Relations and Cooperation Service Chair E-mail: relint 1@us. es