Two methods to observe tutorial 1 Standard Method
Two methods to observe tutorial 1. Standard Method • 2. Note: This method allows presentation to be resized to user preference. Slide Show Method (Example below) • Presentation fills entire screen • Click on Slide Show tab at top of screen • Click icon <From Beginning> Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.
Welcome to BSIP 101 Transaction Procedures “Manual Fuel Issue” Instructor: Stephen Wright DPI Technical Consultant
Purpose: Record fuel, oil, and Diesel Exhaust Fluid ( DEF) consumption for equipment/inventory items
One transaction is required to complete this procedure: • ZFE 2 Let’s get started -
Window: SAP R/3 Easy Access q Input MIGO; or q Favorites menu, <Select> transaction ZFE 2 – Manual Fuel Entry Screen
Window opens: Manual Fuel Issue Entry – By (User) q Posting Date Field – Actual fueling date; format ##/##/####. q Date of Issue Field - Actual fueling date; format ##/##/####. Tip: If the fiscal period has closed, use the first day of the current month.
Window opens: Manual Fuel Issue Entry – By (User) q Station number is based on the LEA’s plant number Formula: 1 st digit = 6 2 nd 3 rd = Last two digits of Plant # 4 th & 5 th = 00 & Examples: Plant # Station # 6001 60100 6044 64400 6099 69900 (One Exception to formula) 6100 69950
Window opens: Manual Fuel Issue Entry – By (User) q Control Total-Fuel Field – Input TD-18 B; total fuel dispensed. (Unleaded and diesel). q Control Total Oil Field – Input TD-18 B; Total is combination of oil and Diesel Exhaust Fluid (DEF) dispensed. q <Enter>
Window opens: Manual Fuel Issue List Editing – By (User) q Inventory Field – (Required) Number assigned to vehicle, equipment, or school using fuel. (i. e. , Plant 6001, Bus 0140 = 6100 -0140) q Fuel Type Field – (Optional) If fuel dispensed; enter appropriate code. § U = Unleaded; or § D = Diesel q Gallons Field – (Optional) Volume of fuel dispensed. (Enter to the nearest tenth)
Window opens: Manual Fuel Issue List Editing – By (User) q Lube Type Field – (Optional) Code Item DOT # 04 Oil 15 W 40 159000049 45 DEF (Gal) 159000098 46 DEF (Pkg) 159000099 q Quantity Field – (Optional) Number of units of oil (qt) or DEF (Gal/Pkg) dispensed. q Meter Field – (Required/Optional) Odometer at time of fueling. (Required if fuel dispensed)
Window opens: Manual Fuel Issue List Editing – By (User) q <Enter> at the completion of each line. This allows SAP to verify input. (Error list on subsequent slides) Repeat as needed for additional entries. q <Click> Process Entries icon q <Click> Exit icon
Questions Email: Stephen. Wright@dpi. nc. gov
Thank You! Stephen Wright DPI Technical Consultant
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