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Welcome to BSIP 101 Transaction Procedures “Receiving Fuel” Instructor: Stephen Wright DPI Technical Consultant
Purpose: To enter Fuel into inventory. Note: These transactions are to enter Diesel or Unleaded.
Before & after any fuel is received it is most important to know what your current quantities for diesel and unleaded are. Thus allowing you to have quality assurance that the fuel was input accurately.
Three transactions are required to complete this procedure: • ZMB 19; • MIGO; & • ZMB 20 Let’s get started -
From the SAP R/3 Easy Access screen box type ZMB 19 or from your favorites menu, select transaction ZMB 19 – Inventory Query: IVBA. Your screen should look similar to the example at the right.
ZMB 19 Screen Steps 1. Plant Enter your plant number 2. Material Group Enter code 159 3. Execute Icon Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.
ZMB 19 Screen Steps 1. Plant Enter your plant number 2. Material Group Enter code 159 3. Execute Icon Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds. 4. Record The unrestricted amounts for diesel and unleaded. 5. Exit Click the Exit icon twice to return to the main menu.
From the SAP R/3 Easy Access screen box type MIGO or from your favorites menu, select transaction MIGO – Goods Movement. Your screen should look similar to the example at the right.
MIGO Screen Steps 1. First Matchcode Field Set to: Goods Receipt 2. Second Matchcode Field Set to: Other 3. Movement Type Set to: 971 4. Material Slip Set to: Bill of Landing; note this may be represented as “BOL” on the vendors invoice. 5. Detail Data Click the Detail data button to expand the detail windows.
MIGO Screen Steps 6. Material Tab Enter the appropriate code for fuel: • 159000054 – Diesel • 159000055 - Unleaded
MIGO Screen Steps 7. Quantity Tab - Fuel Enter the total quantity of fuel received. 8. Quantity Tab - Price Enter the total price paid for the fuel. This total will include the fuel cost as well as all the necessary taxes and fees.
MIGO Screen Steps 9. Where Tab Enter your plant and your storage location. TIP: Additional information can be entered with in the text field. (Example: Invoice number. ) Click the Execute Icon upper left corner. in the
MIGO Screen Steps The system will place an üin the OK column of the table. Click the Save icon fuel entry. to record the
MIGO Screen Steps A material document number will be displayed in the status bar at the bottom of the screen. Record this number on the vendor’s invoice. Click the Exit icon to return back to the main menu.
After any fuel is received it is most important to know what your current quantities for diesel and unleaded are. Thus allowing you to have quality assurance that the fuel was input accurately. Please run ZMB 20 to verify amounts and pricing.
From the SAP R/3 Easy Access screen box type ZMB 20 or from your favorites menu, select transaction ZMB 20 – Transaction History Report. Your screen should look similar to the example at the right.
ZMB 20 Screen Steps 1. Posting Date Enter the date you received fuel using MIGO. 2. Material • 159000054 = Diesel • 159000055 = Unleaded 3. Plant Enter the four digit number assigned to your LEA. 4. Movement Type 971 = Receipt of bulk Fuel 5. Execute Icon Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.
ZMB 20 Screen A new window appears Item Transaction History (Scroll to the right) Verify the following: • Balance Prior to Transaction • Transaction Quantity • Transaction unit Price • Total Transaction Value Click the Exit icon twice to return to the main menu.
If an error was discovered Correct Immediately! Do not issue any product before correction made; otherwise more corrections will have to be made.
Questions Email: Stephen. Wright@dpi. nc. gov
Thank You! Stephen Wright Technical Consultant
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