Two methods to observe tutorial 1 Standard Method
Two methods to observe tutorial 1. Standard Method • 2. Note: This method allows presentation to be resized to user preference. Slide Show Method (Example below) • Presentation fills entire screen • Click on Slide Show tab at top of screen • Click icon <From Beginning> Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.
Welcome to BSIP 101 Transaction Procedures Stocking Inventory Instructor: Stephen Wright DPI Technical Consultant
Purpose: To enter received materials into inventory.
These transactions are not for receiving fuel (diesel or unleaded); that process requires a different MIGO transaction. If stocking fuel visit DPI’s website http: //www. ncbussafety. org/BSIP/Stepby. Step. html and select the tutorial titled Receive Fuel (MIGO)
Inventory items are required to be extended to your plant before they are entered into inventory. If items are not currently extended visit DPI’s website http: //www. ncbussafety. org/BSIP/Stepby. Step. html and select the tutorial titled Extending Material to Plant (ZMM 01 Z)
This Power. Point presentation demonstrates a new method for utilizing Transaction ME 21 N to input stock. The new process removes the necessity for the end user to use the TD-21 to compute the proration of tax or shipping to each part; instead, utilizing the software. The objective is to lower/eliminate rounding issues, data input issues, and to allow for total comparison between the actual invoice and software computations.
The Starting Point! The Invoice • Determine DOT numbers • Verify • Unit prices for each item • Sub-total value • Tax value • Shipping (If applicable) • Invoice total
Two transactions are required to complete this procedure: • ME 21 N; & • MIGO Let’s get started -
Step 1
From the SAP R/3 Easy Access screen box type ME 21 N or from your favorites menu, select transaction ME 21 N –Create Purchase order. Your screen should look similar to the example at the right.
ME 21 N Screen Steps Data Input q Vendor = 23 (Always) q PO Quantity = Quantity of material items to stock. q Material DOT number of item to stock. q OUN (Unit of Measure) EA = Each, Gal = Gallons, QT = Quarts, etc. q Net Price Enter the unit price per item as indicated on the invoice (Do include Tax or shipping). q Plant & Storage Location Pre-set in initial set-up.
ME 21 N Screen Steps q Click on Header icon (Just above the table on the left side)
ME 21 N Screen Steps The header section will expand. q Click on the conditions tab. q Click in the first empty field on the Cn. Ty column. This will cause the Matchcode icon display. Click upon the icon. to
ME 21 N Screen Steps q Clicking the Match code icon will launch a dialog window titled Condition Type. Double click on the HB 00 Header Surcharge. (Value).
ME 21 N Screen Steps The Cn. Ty column field will populate with HB 00. q In the amount column (same row as HB 00) enter the amount of tax as shown on the invoice. q Press <Enter>. Tip: If shipping fees are present repeat the steps completed to enter the tax on the next blank line.
ME 21 N Screen Steps When <Enter> is pressed several things will occur: q Gross Price should equal invoice’s sub-total. (Highlighted fields)
ME 21 N Screen Steps When <Enter> is pressed several things will occur: q Header Surch. (Value) should equal invoice’s tax. (Highlighted fields)
ME 21 N Screen Steps When <Enter> is pressed several things will occur: q Another Header Surch. (Value) should appear immediately under the first Header Surch. (Value) equaling the invoice’s shipping fees (if applicable). (None where keyed in this example)
ME 21 N Screen Steps When <Enter> is pressed several things will occur: q Actual Price will match the invoice total.
ME 21 N Screen Steps When <Enter> is pressed several things will occur: q Net price for each item will now contain: § Unit price, plus § Tax, plus § Shipping.
Before continuing any further verify the amount shown for Actual price matches the Total on the invoice. DO NOT POST if there is a mismatch.
If Actual price matches the Total on the invoice continue to next step. If a mismatch occurs do the following: q Verify the amount entered for Tax and Shipping (if applicable). If there is an inconsistency; click in the amount field, make the necessary change, and click <Enter>. This will cause all prorated values to automatically update. q If an error persists in the Net Price Column value; it is a little bit more of a process because these fields are locked as long as an amount is keyed for Tax or Shipping. To unlock the field enter a zero (Erasing the value will not work; a zero MUST be keyed) for both Tax and Shipping (if applicable). Make the necessary change to the unit price, rekey the tax, rekey shipping (if applicable).
ME 21 N Screen Steps With the Header section expanded – Verify Information input q Click on the status tab q Verify amount ordered; this value should match the quantity from the invoice. q Verify price of items ordered; this should match invoice total. Tip: If an error – back up, make necessary changes then proceed.
ME 21 N Screen Steps q Click on Check Icon • System may display messages in a dialog box about delivery dates and info records – these can be ignored. • Any other error messages must be resolved (See ME 22 N on how to correct Purchase Order). q Click on Continue icon to close the Messages dialogue box.
ME 21 N Screen Steps q Click on Save icon to record changes. A dialogue window will appear, click the button. The Dummy Purchase Order Number will display in the status bar at the bottom of the screen. Record this number on the invoice (It is required to complete the next step). q Press <ESC> or Back Arrow icon to return to Main Menu
Step 2
From the SAP R/3 Easy Access screen box type MIGO or from your favorites menu, select transaction MIGO – Goods Movement. Your screen should look similar to the example at the right.
MIGO Screen Steps q First Matchcode Field Set to: Goods Receipt q Second Matchcode Field Set to: Purchase Order q Movement Type Set to: 101 GR goods receipt
MIGO Screen Steps q Open Field Enter purchase order created from ME 21 N posting.
MIGO Screen Steps: q Click on Execute Icon or press <Enter> System will pull in items from the purchase order
MIGO Screen Steps: q Place a üin the boxes of the OK column next to each item you want to receive. If the top check box is grayed out and unable to be checked; go to the next screen.
MIGO Screen Steps: If the top check box is grayed out and unable to be checked. Minimize the Detail Data tab at the bottom of the screen. When this is done the check box field will look similar to the other boxes.
MIGO Screen Steps: q Click on Save icon
MIGO Screen Steps: q System will put the Material Document Number in the Status Bar. Record this number on the invoice.
Questions Email: Stephen. Wright@dpi. nc. gov
Thank You! Stephen Wright Technical Consultant
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