TTA View of Budget Secretariat Functions March 2829

TTA View of Budget & Secretariat Functions March 28~29, 2012 (Tokyo, Japan) TTA -1 -

one. M 2 M Secretariat Functions • Since 3 rd M 2 M consolidation meeting held at Berlin, ad-hoc and teleconferences participants made consensus that one. M 2 M secretariat must be operated cost effective (low cost minimal secretariat), efficient and ensure quality documents, fairly and equally funded by the partners/companies (cost split basis) • Considering cost effective operation, the secretariat resources should be minimized especially at the initial stage. • In the light of the above statements, TTA is a view of that – The secretariat • provides onsite support • maintains and updates meeting requirements documentation • recommends host of meetings – The host partners • accommodate the meetings based on regional balance(Europe, America and Asia) Ø Works of the host partner’s functions can be solved through regional consensus such as European Friends and Asia Friends. -2 -

Considerations for budget - Date, time and duration ? - Location and the number of meetings for 2012 and further ? -Number of participants and members ? -Staffing models -Funding model ? (contribution/fees for meeting/services/distribution) -3 -

Steps in preparing a Secretariat function 2012 APR MAY JUN JUL AUG 2013 SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Steering Committee Meeting Technical Plenary Meeting#1 Working Group Meeting Provisional secretariat function Launching - continue to identify and simulate funding model - continue to identify, propose and setup the both secretary office and budget based on member’s best interest model -Identify and project a reasonable and the maximum budget for the coming year. -4 -

Proposed Structure Steering Committee Working Group 1 Working Group 2 … Working Group N Resource coordinator (Temp) Technical Plenary -5 -