Tsinghua University Library Practice of Collection Development in

Tsinghua University Library Practice of Collection Development in Tsinghua University Library 清华大学图书馆资源建设的 作与思考 Dongman Wu（吴冬曼） Oct. 21, 2010

Tsinghua University Library Outline n n n Brief Introduction to Tsinghua University and its Library Collection Development and the Organization Print and Electronic Resource Cataloging Trends in Collection Development My Remarks on Things Learned at CUL

Tsinghua University Library Brief Introduction to Tsinghua University Tsinghua Universtiy : founded in 1911

Tsinghua University Library Basic facts about Tsinghua University ◆ 15 colleges ; 55 departments ◆Faculty members and staff 7186 Faculty members 2, 923 professors 1, 262 ◆Students in school 36, 305 Undergraduates 14, 608 Master candidates 14, 445 Ph. D candidates 7, 252 Students overseas and international students 2, 179 Source: http: //www. tsinghua. edu. cn/qhdwzy/detail. jsp? seq=1011&boardid=1205

Tsinghua University Library About Tsinghua University Library The new building( 新馆) built in 1991 21, 000 m² User seats: 1, 600

Tsinghua University Library About Tsinghua University Library The old building （老馆） built in 1912 enlarged in 1931 7, 700 m ²

Tsinghua University Library About Tsinghua University Library What's new? Peking University Cat 北大哲学猫 Tsinghua Library Cat 清华图书馆猫

Tsinghua University Library About Tsinghua University Library ◆Registered ◆ readers: 50, 535 Library visits: 1, 342, 000 93. 8 % students 3. 0 % faculty 3. 2 % temporary visits ◆ Total circulations: 879, 000 volumes ◆ Inter-Library Loan: 35, 872(borrow) 8, 780(loan) --From library main statistics in 2009

Tsinghua University Library About Tsinghua University Library Use of e-collection: ◆Foreign ◆ ◆ ◆ journal full text 3, 779, 757 article Foreign E-book: 316, 337 titles Chinese journal full text: 6, 390, 924 article Chinese E-book: browsing or download 2, 001, 450 titles --from library main statistics in 2009

Tsinghua University Library About Tsinghua University Library Use of e-collection ◆Library homepage visits: 7, 072, 044, or 807 every hour. ◆ OPAC searches: 11, 237, 454, or 18. 7% increase compared to that in 2008 ◆ Uses of gateway of scholarly resources: 3, 250, 000 --from library main statistics in 2009

Tsinghua University Library About Tsinghua University Library New building of Humanities & Social Science Library Designed in 2008；completed in 2010；open in 2011 with areas of 20, 000 m².

Tsinghua University Library About Tsinghua University Library New building ◆ The main library will be expanded after 2011

Tsinghua University Library About Tsinghua University Library Branch Libraries Name of branches Administrative relationship acquisition cataloging Economics and management library attached to college independent by main library attached to main library independent Architecture library Law library Humanities and Social Science library Arts library Medical library independent by main library

Tsinghua University Library About collection in THU Library year Chinese Books Foreign Books Chinese Journals Foreign Journals Electronic Collection 2005 26, 133 titles 60196 volumes 2655 titles 3601 volumes 3423 titles 1074 titles 322 databases 2006 28285 titles 65250 volumes 1617 titles 2376 volumes 3440 titles 674 titles 356 databases 2007 30981 titles 66976 volumes 2618 titles 3275 titles 3415 titles 306 titles 385 databases 2008 37602 titles 76003 volumes 2523 titles 2979 volumes 3365 titles 198 titles 432 databases 2009 36364 titles 72936 volumes 2367 titles 2560 volumes 3208 titles 118 titles 450 databases

Tsinghua University Library About collection in THU Library Structure of Expenditures (2009) Chinese Books: 16% Foreign Books: 11% Chinese Journals: 3% Foreign Journals: 8% E-Collection: 59% Media Collection: 3%

Tsinghua University Library About collection in THU Library Development of Collection in Last Five Years Changes of E-Collection Expenditure in Total Expenditure

Tsinghua University Library Outline n n n Brief Introduction to Tsinghua University and its Library Collection Development and the Organization Print and Electronic Resource Cataloging Trends in Collection Development My Remarks on Things Learned at CUL

Tsinghua University Library Collection Development and the Organization Overall Missions and Recent Tasks in Collection Development ◆While meeting basic needs of teaching and research, systematic and complete collection will be developed for some key subjects; ◆ While keeping the traditional strength in technology of humanities and social science collections will be added. ◆ Develop E-collection greatly, and increase the efficiency of the collection and the expenditure ◆ Develop a system of collaboration, coordination, and resource- sharing in the campus, and develop 3 -level assurance system of collection by main library, branch libraries and department libraries ◆ share the collections of the entire university, promote the free loan and free return in anyone of the libraries. 10 branch libraries are in planning.

Tsinghua University Library Collection Development and the Organization Library Organization Chart

Tsinghua University Library Collection Development and the Organization Personnel and Division of the Department Library. Affair Committee Deputy director of the library 15 members Library/Collection development committee among them： Director /deputy director Group for Chinese Books Group for Foreign books and e-collection Group for serials 13 full-time 1 from database company 1 student

Tsinghua University Library My colleagues

Tsinghua University Library Workflow of Book Acquisition For example: foreign language book acquisition workflow

Tsinghua University Library Outline n n n Brief Introduction to Tsinghua University and its Library Collection Development and the Organization Print and Electronic Resource Cataloging Trends in Collection Development My Remarks on Things Learned at CUL

Tsinghua University Library Print and Electronic Resource Cataloging About cataloging department ◆Classification, cataloging, subject indexing, authority file, processing and new arrival promotion; ◆ Cataloging of Chinese and foreign books for 8 branches; ◆ Develop retrospective bibliographic databases, base on the overall plan of the library; ◆ Send bibliographic data and collection data to cataloging center of CALIS --China Academic Library & Information System, the largest union of Chinese university libraries developed in 1998

Tsinghua University Library Print and Electronic Resource Cataloging Personnel of the Department ◆15 librarians ◆ 5 groups under the director ◆INNOPAC(1996) 1, 200, 000 records 2, 750, 000 items Ms. Yanghui, Director yanghui@lib. tsinghua. edu. cn

Tsinghua University Library What’s new? n n Outsourcing of cataloging: 2 persons from a data company, copying the cataloging data, 40, 000 titles every year ( 60, 000 cataloging records in 2009) The Books from CUL: cataloging was finished by data company staff in the summer of 2010, all the books will be put in use in the new humanities and social science library.

Tsinghua University Library n What’s new? Many thanks to Xin Li Barbara Eden Joan Brink John Marmora and many, may other CUL friends.

Tsinghua University Library Print and Electronic Resource Cataloging for E-resources What we have done: n n n Cataloging for E-resources began in 1998. At that time, detailed cataloging was made according to rules of MARC, but it is too slow, and could not meet the rapid increase of eresources. In recent years, data provided by vendors or other systems were used actively, which went batch processing, and then revised by staff.

Tsinghua University Library Print and Electronic Resource Cataloging for E-resources What we have done: Categories of the collection e-books E-journals Number cataloged about 1, 210, 000 titles Number not to be cataloged about 1, 263, 000 titles 33, 500 titles 9, 000 titles were detailed cataloged; The others were simple cataloged Theses and Dissertations 31, 000 titles （2003 --present） 10, 000 titles (before 2002）

Tsinghua University Library Outline n n n Brief Introduction to Tsinghua University and its Library Collection Development and the Organization Print and Electronic Resource Cataloging Trends in Collection Development My Remarks on Things Learned at CUL

Tsinghua University Library Trends in Collection Development Are you satisfied with the library? Asked this question to Professor Cohen and professor Mei Asked this question to my son

Tsinghua University Library Trends in Collection Development Are you satisfied with the library? Areas most dissatisfactory （gaps） C-4 spaces and Seats A-3 new materials A-7 reserves D-5 personal care and attention

Tsinghua University Library Trends in Collection Development Collection Pattern: from print dominated to edominated e-first e-only online-only digital-only John Hopkins University: the collection will become approximately 90% digital by 2011. ( http: //www. welch. jhmi. edu/about/action_plan_summary. doc ) Standford Library’: Years of Transition and Development (2010 -2020) : with the completion of initial collection moves into the SEQ 2 Library, efforts will turn toward next steps in migrating to a completely digital collection. (http: //library. stanford. edu/about_sulair/SEQ 2_library_vision. html )

Tsinghua University Library Trends in Collection Development Pattern: from purchases to resource-sharing Ø Ø Open more channels with publishers, vendors, and other libraries group purchasing, shared cataloging, and in Inter-library Loan and document delivery

Tsinghua University Library Trends in Collection Development Organization Pattern: from acquisition to knowledge organization Ø integration of the resources Ø navigation of the web resources Ø exploitation of hidden resources Ø organization of open access resources

Tsinghua University Library Trends in Collection Development of Contents: from documents to information and knowledge. Ø Ø Ø up-to-date and easy access information and data structured knowledge analysis tools grey literature information from preprint, from digital repositories, or even from blogs

Tsinghua University Library Trends in Collection Development Business Process: re-engineering of the operations acquisition should be the shared responsibilities of acquisition librarians and subject librarians.

Tsinghua University Library Trends in Collection Development Integration of collection development with user services Collection development is a part of the service chain, and permeates in every kind of user service.

Tsinghua University Library Trends in Collection Development From collection development to knowledge asset management The library is playing more and more roles in intellectual property, in digital preservation, in management of all the knowledge assets.

Tsinghua University Library Outline n n n Brief Introduction to Tsinghua University and its Library Collection Development and the Organization Print and Electronic Resource Cataloging Trends in Collection Development My Remarks on Things Learned at CUL

Tsinghua University Library My Remarks on Things Learned at CUL User-centered value and practice, dedicated staff

Tsinghua University Library My Remarks on Things Learned at CUL Good organizational culture of the library Decision-making is efficient and transparent

Tsinghua University Library My Remarks on Things Learned at CUL Difficulties and challenges Do the users still use the library? Who use the library? Change is constant! n Anne stressed on the library positioning. From “maintaining relevance” to being indispensable n Xin Li call it a urgency for survival

Tsinghua University Library My Remarks on Things Learned at CUL Cooperation between our two libraries The best practices at CUL are always the model for us to learn from

Tsinghua University Library Conclusions: What is a best library? This is a question with no answer. “ there is no best, rather, there is only better”. Let’s do our best!

Tsinghua University Library Thank you！谢谢！ questions？ Dongman Wu（吴冬曼） wudm@lib. tsinghua. edu. cn 10 -21 -2010