TSA 2012 Briefing on Submission of School Data

TSA 2012 Briefing on Submission of School Data and Selection of Special Arrangements (Secondary Schools) 25 November 2011 EDB Kowloon Tong Education Services Centre

TSA 2012 Operation Timetable l l l Online submission of school data until 12 December 2011 HKEAA will inform schools the Oral assessment date and duties of Oral Examiners on 22 February 2012 Cutoff date for updating school and student data for Oral Assessments and barcode label printing - 7 March 2012

TSA 2012 Operation Timetable l Deadline for updating student information (including special arrangement) - 11 May 2012

Submission of School Data Six steps: 1. 2. 3. 4. 5. 6. Check and update school information Upload student information Select special arrangements for students Select medium of assessments Nomination of Assessment Administration Supervisor (AAS) and his/her deputy Nomination of S 3 Chinese and English Oral Examiners (OE)

Submission of School Data http: //www. bca. hkeaa. edu. hk Login ID: TSASXXX 6

Submission of School Data l l l Password will only be required to change every 180 days Password combination: 8 to 12 characters with numbers and letters “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary

Submission of School Data 1. School Information Centre (學校資料管理) School Administration (學校管理) 8

Submission of School Data 1. School Information (cont’ (cont d) Check if the school information is correct

Submission of School Data 1. School Information (cont’ (cont d) Update lunch hour and bank account information if necessary 10

Submission of School Data 1. School Information (cont’ (cont d) Update the contact information of all account administrators if necessary 11

Submission of School Data 2. Student Information l If schools have already uploaded S 3 students for conducting “School Assessment (SA)”, they can skip the student batch upload process and only check if any update is required 12

Submission of School Data 2. Student Information (Student Batch Upload) School Information Centre (學校資料管理) Batch Upload (上載批次檔案) Student Batch Upload (上載學生批次檔案) 13

Submission of School Data 2. Student Information (Student Batch Upload) Step 1 • Get SAMS / WEBSAMS data query if necessary • Extract student data from SAMS / WEBSAMS • Save all S 3 student information in 1 text (. txt) file Step 2 • Upload the text (. txt) file 14

Submission of School Data 2. Student Information (Student Batch Upload) If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into unicode text file (文字檔. txt) 15

Submission of School Data 2. Student Information (Student Batch Upload) • Confirm the number of student records is correct • If there are students rejected, their STRNs may be wrong (e. g. mixed up with others) or they were registered in another school Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you 16

Submission of School Data 2. Students Information (Student Administration) School Information Centre (學校資料管理) Student Administration (學生管理) 17

Submission of School Data 2. Students Information (Student Administration) Select appropriate class 18

Submission of School Data 2. Student Information (Student Administration) “Create” to add new students 19

Submission of School Data 2. Students Information (Student Administration) Input the information of new students 20

Submission of School Data 2. Students Information (Student Administration) Select the drop-out student 21

Submission of School Data 2. Students Information (Student Administration) “Release” the selected dropout students 22

Submission of School Data 3. Special Arrangements TSA Centre (全港性系統評估中心) Participating Students’ Information (參與評估學生的資料) 23

Submission of School Data 3. Special Arrangements (cont’ (cont d) Select level, then class one by one and press “Refresh” 24

Submission of School Data 3. Special Arrangements (cont’ (cont d) Select appropriate special arrangements for students if necessary 25

Submission of School Data 3. Special Arrangements (cont’ (cont d) Remember to “Save” all work done / changes on every page 26

Submission of School Data 3. Special Arrangements (cont’ (cont d) • Repeat the same procedure until all S 3 students requiring special arrangements have been selected 27

Submission of School Data 4. Medium of Assessment TSA Centre (全港性系統評估中心) Select Assessment Medium for TSA ( 選擇全港性系統評估語言) 28

Submission of School Data 4. Medium of Assessment (cont’ (cont d) Mathematics Default: English (EMI) / Chinese (others) Selection: DSS and Private schools may select English question papers for individual classes 29

Submission of School Data 4. Medium of Assessment (cont’ (cont d) Chinese Oral Default: Cantonese Selection: Schools may select Putonghua for the whole level Chinese Audio-visual Default: Cantonese Selection: Schools may select Putonghua for individual classes 30

Submission of School Data 4. Medium of Assessment (cont’ (cont d) Chinese Listening Default: Cantonese Selection: Schools may select Putonghua for individual classes Remember to “Save” any change 31

Submission of School Data 5. Nomination of AAS l l l Read the Instructions for Nomination of AAS An AAS should not be an Oral Examiner in the same year NOT required to return the nomination form to HKEAA 32

Submission of School Data 5. Nomination of AAS (cont’ (cont d) TSA Centre (全港性系統評估中心) Nomination Centre (評估提名中心) 33

Submission of School Data 5. Nomination of AAS (cont’ (cont d) Nominate AAS and Deputy AAS 34

Submission of School Data 5. Nomination of AAS (cont’ (cont d) 35

Submission of School Data 5. Nomination of AAS (cont’ (cont d) Input required information of 1 AAS and 1 Deputy AAS 36

Submission of School Data 5. Nomination of AAS (cont’ (cont d) 37

Submission of School Data 6. Nomination of Oral Examiners l l l Read the Instructions for Nomination of Oral Examiners (OE) Each school should nominate at least 1 Chinese OE and 1 English OE Nominated OE will have to go through a selection process conducted by the HKEAA before being appointed 38

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) l NOT required to return the nomination form to HKEAA 39

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) l Live training workshop for new OE: 24 March 2012 (Sat) 9: 30 AM - 12: 30 PM C. C. C. Heep Woh Primary School Chinese Lang. (Cheung Sha Wan) English Lang. Maryknoll Fathers’ School 40

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) 41

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) Start to input the information of nominated OE 42

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) Nominate Chinese Language OE Schools selected PTH for Chinese Oral Assessment MUST nominate a Chinese OE who can conduct assessments in PTH 43

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) OE can prioritise the first 3 choices from the specified 6 districts 44

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) Nominate English Language OE 45

Submission of School Data 6. Nomination of Oral Examiners (cont’ (cont d) Completed OE nomination record 46

Submission of School Data Verification of Submitted School Data l l l Verify the accuracy of the data input in the six main areas Modify the data for any error found Verify the number of classes uploaded 47