Trinity County Collaborative Group Public Meeting April 12

Trinity County Collaborative Group Public Meeting April 12, 2013

Agenda 10: 00 -11: 00 am: Convene & Go Over Agenda Introductions 11: 00 am -12: 00 pm: Ground Rules & Principles Decision Making Procedure 12: 00 am-12: 45 pm: Vision, Mission & Goals 12: 45 -1: 30 pm: Lunch 1: 30 -3: 00 pm: Organizational Structure Participant Requirements & Responsibilities 3: 00 -3: 50 pm: Communication (Internal & External) Meeting Guidelines & Logistics 3: 50 -4: 00 pm: Check-In

Trinity Collaborative Structure O Ground Rules & Principles O Decision Making Procedure O Vision, Mission & Goals O Organizational Structure O Participant Requirements & Responsibilities O Communication (Internal & External) O Meeting Guidelines & Logistics

Introductions O Your name? O What community do you live in? O Why are you interested in participating in the collaborative? O What is something you’d like the group to know about you? O What is something that makes you difficult to work with?

Ground Rules & Principles O Ground rules outline the behaviors and procedures all participants are expected to follow. O Behavioral expectations: how will participants relate to and treat each other? O Procedural protocols: decision making, information sharing, participant roles. O Substantive issues: what issues are on the table for discussion. O Guiding principles outline what values the group uses to inform their work. O Guiding Principles: What are the values, beliefs or principles that should guide our work together?

Ground Rules O Respect other participants O Personal attacks and O O O name-calling will not be tolerated Recognize the legitimacy of other viewpoints Respect the facilitator and the agenda Come to meetings prepared Stay on topic Refrain from side conversations-share it with the whole group!

Guiding Principles O All efforts will be focused on Trinity County O Efforts will address community wellbeing and safety O Efforts will strive to balance environmental, economic and social concerns O The collaborative will strive to be as inclusive and transparent as possible

Decision Making Procedure O What is consensus: O Widespread agreement among all members of a group. O A decision all participants can support, or at least live with. O How will we know if we have reached consensus? O 100% support, majority support, % support? O How will disagreement be handled? O See level of agreement handouts. O How will we vote? O Show of hands, aye/nay, cast ballot, straw poll?

TCCG: Decision Making Procedure O How will we define consensus? O How will we know when we’ve reached our definition of consensus? O How will we handle disagreement? O How will we vote?

Level of Agreement w/o Reservations Agreement w/ Reservations Agreement by Acquiescence No Clear Agreement Support Level Member Commitment Highest All members will support and advocate for the decision High All members will support the decision, those who have reservations will have them recorded. Moderate All members support the decision, abstain, or are opposed but are willing to allow the collaborative effort to move forward, and will not undercut the group’s agreement. Those who abstained or are opposed will have their reasons recorded. Unknown There is not clear agreement, and there is recognition that this is not the desired end point. Those who are in disagreement will have their reasons recorded. A process and timeframe will be specified for addressing concerns, if that timeframe has ended and there is no agreement, the nature of that disagreement will be recorded.

Vote Consensus w/o Reservation Support Level Member commitment High No members will support outside challenges. All members will express support for the project and work to resolve any issues raised later by non -collaborative entities. Medium No members will support outside challenges. Members who had reservations recorded may express those reservations. (All members vote for approval) Consensus w/ Reservation (All members vote for approval but some have reservations recorded) No Consensus, majority- Low vote approval (Some members have such strong reservations that they vote against approval; reasons are recorded in minutes) Majority vote disapproval None Members reserve right to appeal decision and support outside challenges. Members who voted against approval reserve the right to express their reasons for voting against approval. Collaborative does not support the project and recommends dropping the proposal. All members reserve the right to express their reasons for voting.

Vision, Mission & Goals O Vision: What is the Collaboratives ideal situation? O If our success could be guaranteed, what would be the end result of our efforts? O Mission: What is the Collaboratives purpose? O What we will do (action), Why we will do this (result) & Who the work will benefit (for whom). O Goals: What are the objectives of the Collaborative?

TCCG: Vision, Mission & Goals

Organizational Structure O The Trinity Collaborative will act as an advisory group to the Trinity County Board of Supervisors. O Structural Options: O Open participation, selected representatives, or elected board. O Permanent committees or ad hoc task groups. O Permanent or ad hoc expertise panel/technical advisors.

TCCG: Organizational Structure

Participant Requirements & Responsibilities O Criteria to be a participant: O Attendance based or other O Responsibilities of a participant: O Support the vision, mission & goals of the collaborative O Commit to regular attendance O Follow ground rules O Role of government agencies: O Board of Supervisors O USFS O BLM

TCCG: Participants 2 R’s

Communication (Internal & External) O Internal (Participants): O Meeting notices & agendas O Meeting notes & decisions O Tasks & homework O External: O Media O Specifically, video taping of meetings? O Board of Supervisors O Government agencies O Interested citizens, organizations, general public

TCCG: Communication O Internal: O External:

Meeting Guidelines & Logistics O Where? O Location & Venue O When? O Monthly, bi-monthly O Recurring dates or specific scheduling O Food & Drink? O Potlucks, catering, bring your own O Meetings open to the public or separate public outreach meetings?

TCCG: Meetings O Where? O When? O Refreshments? O Public meetings?

Check-In O Homework: read draft of collaborative charter! O Next meeting: O Review, edit & approve charter O Prioritize issues O How are we doing? O Feedback on meetings?