Treasury Updates Governmentwide Accounting Central Accounting Reporting System

Treasury Updates Governmentwide Accounting Central Accounting Reporting System (CARS) March 7, 201 May 22, 2014

Central Accounting Reporting System (CARS) • • Benefits for Agencies Benefits Across Government Transition status Upcoming training opportunities

Benefits for Agencies to Become CARS (TAS BETC) Reporters • Daily Account Statement • More Transaction-level details in Account Statement • Daily reclassification functionality • Elimination of the Statement of Difference

Governmentwide Benefits of Daily Reporting • Supports Governmentwide data transparency • Supports Governmentwide standardization • Allows streamlining in Treasury processes and reports • Improves data for downstream systems/processes

A G E N C Y Future Transaction & Reporting FRB 5 GFRS FR IPAC TDO Payments G T A S NTDO Payments CIA Collections SAM Account Statement Monthly Treasury Statement Combined Statement USSLG TFM Agency F/S Intragov Reports A G E N C Y

6 System Changes and Timelines • www. fms. treas. gov/ccmm/final-CFOletter-01 -14 -11. pdf January 14, 2011 March 23, 2012 April 11, 2013 April 11, 2014 • October 1, 2014 agencies should have a transition plan in place for each ALC by source system or request GWA’s CRM Division to help you develop one

7 CARS Reporter (IPAC) conversion • Transition: Self Analysis • Utilize the IPAC Transaction Download Report to compare to what is on your General Ledger (GL) • This report should be downloaded twice a month to verify readiness to GO LIVE the following month • Choose a Go Live date • Go Live! • Omit IPAC transactions from 224/CTA submission • TAS/BETC classification at initiation becomes official post to your FBWT • IF IPAC only, you are a Full Reporter • As a Full Reporter you now have access to reclass on a daily basis

This is the lowest level of detail you can retrieve from the Acct Stmt. This example shows the additional IPAC details available for a CARS IPAC Reporter.

9 CARS Reporter (Collections) conversion • Transition: Data Analysis • Review the data twice/month • Provide excel spreadsheet if corrections/updates to cash flow profiles or source systems are needed • Transition to go live after one month of transitioning • Go Live! • Section 3 of the 224/CTA is CLOSED • Ability to view collection transactions daily • C-Key to TAS/BETC classification at initiation becomes official post to your FBWT • IF Collections only, you are a Full Reporter • As a Full Reporter you now have access to reclass on a daily basis

This example shows the additional Collection details available for a CARS Collection Reporter.

11 CARS Reporter (Payments) conversion • Transition • Manual end to end testing available (optional) • ALC/CARS/PM determine file/system testing period • Choose a Go Live date • Go Live! • Omit Payment transactions from 224/CTA submission • TAS/BETC classification at initiation becomes official post to your FBWT • IF Payments only, you are a Full Reporter • As a Full Reporter you now have access to reclass on a daily basis

This example shows the additional Payment details available for a CARS Payment.

13 CARS Transition Status as of May 2014 Agency Location Code (ALC) Conversion Update: 5/6/2014 TDO ALC IPAC Reporters Payments Reporters Collections Reporters Currently Converted as of 5/1/2014 Total # ALC Piloting 344 71 213 111 164 94 Total # Planned ALC Beyond per Percent FYQ 3 2014 Transaction Complete 174 192 220 629 427 55% 17% 40% Agency Location Code (ALC) Conversion Update: 5/06/2014 NTDO ALC IPAC Reporters Payments Reporters Collections Reporters Currently Converted as of 5/1/2014 1 0 0 Total # ALC Piloting Planned Beyond FYQ 3 2014 9 0 3 158 501 516 Total # ALC per Transac Percent tion Complete 168 501 519 1% 0% 0%

14 Check off your list! • Discuss the changes needed in your agency to convert from monthly reporting to daily reporting • Develop a transition plan • Should be aware that Section 2 and 3 of the 224 will be closed. If you are not the 224/CTA preparer, pass the word • Work with SAM now to get access, set up/update defaults and cash flow profiles • TRANSITION PLANS BY OCTOBER 1, 2014

15 Upcoming Outreach CARS workshops (Hyattsville, MD) June 10 GWA Training and Outreach 2014 CARS Sessions – 1 st and 2 nd Friday every month Informational Sessions Weekly E-Learning Module – Becoming a CARS Reporter www. fms. treas. gov/cars/training. html GWA Public Website www. fms. treas. gov/cars

16 Contacts • Customer Relationship Management Division (CRMD) • Director, Carolann Marker (Carolann. Marker@fiscal. treasury. gov) (202)874 -9776 • • • IPAC – Dominique Mc. Creary (Dominique. Mc. Creary@fiscal. treasury. gov) (202)874 -6352 TDO Payments – Luz Davila Lopez (Luz. Davila. Lopez@fiscal. treasury. gov) (202)874 -8599 Collections - Katy Borys (Katy. Borys@fiscal. treasury. gov) (202)874 -9005 CRM Mailbox – gwa. crmd. users@fiscal. treasury. gov Treasury Support Center – (877) 440 -9476