TREASURER TRAINING The Treasurer is the financial controller

TREASURER TRAINING The Treasurer is the financial controller for the club/soc and assumes the main responsibility for the finances

Role of the Treasurer BANK – changing signatories on the bank account INTERNAL FINANCES – authorising committee members expenses EXTERNAL FINANCES – paying invoices, uploading receipts/inv. to MU Life & ordering gear/equipment EVENT BUDGETS – creating budgets for IV’s/Events DEBT WATCH – keeping an eye on spend/bank account etc. CASH BOX – Keeping cash balances up to date FUNDING APPLICATIONS – applying for Special Events/Equipment and End of Year Budget Application

THE BANK • Changing Signatories • Bank Mandate under Committee Documents, Banking on MU Life • To be completed by President, Treasurer and Secretary at least. It is advisable to have 4 signatories. Tick box any 2. • Letter from Clubs and Societies Office to accompany the mandate. • Proof of Identity. AIB customers only require student ID. • Non AIB Customers require passport and proof of address.

Completing the Mandate Enter: • MU club/soc name • Bank account number • Date you became the official committee • Your name • Permanent address • Signature • Tick box any 2 • Secretary & President Sign & Date

MU Life Budget Page Select Income Date Description Add income – money collected for clothing, classes etc.

MU Life Budget Page Select Expenditure Date Description Upload Invoice/Receipt Add Note Edit/change amount Cam Scanner App

MU Life Budget Page Capitation Balance Drawdown Requests Online Payments Bank Balances/Statements Cash Balances Coaching Balances

Spending Capitation Funding Approved Unapproved • Affiliation Fees • Entry Fees • Competitive Gear • Clothing/Hoodies • Accommodation • Transport • Items core to the running of club/society • Alcohol – incl. prizes & vouchers • C & S Balls • All expenditure un-related to the core operations of your club/society • Expenditure on unlawful or inappropriate activity

Invoices & Receipts • Name of club/society clearly displayed on Invoice • VAT Invoice – not a Pro Forma or Order Forms • Online purchase invoices from sales websites • Detail Till receipts - no credit card machine receipts • Accommodation receipts or hotel bills (showing number or rooms/persons/days) • Intervarsity Entry fees - email from hosting club /university email • Flight purchase costs per flight booking confirmations • Train or bus tickets

Funding Applications Special Events/Equipment Hosting IV’s, Non Annual Events, Equipment – not day to day Email – mary. maccourt@mu. ie for application SEF form End of Year Budget Coaching Budget