TRANSPORTATION RESEARCH BOARD State DOTs the TRB Annual

TRANSPORTATION RESEARCH BOARD State DOTs & the TRB Annual Meeting State DOT Attendees 1400 1200 1000 800 600 400 2006 2007 2008 2009 July 25, 2012 2010 2011 2012

TRANSPORTATION Continuing Challenge: Provide state DOTs with satisfactory return on their investment in the TRB Annual Meeting in an era of travel restrictions without increasing the costs to them. July 25, 2012 RESEARCH BOARD State DOTs & TRB Annual Meeting

TRANSPORTATION • • • Integrated online resource Papers Slide presentations Posters E-sessions – Thru 2012 July 25, 2012 RESEARCH BOARD TRB Annual Meeting Online

TRANSPORTATION • Conference call-ins for committee meetings • Committee discussion groups and social networking • TRB webinars • TRB “Virtual Conferences” • Annual Meeting conference calls? July 25, 2012 RESEARCH BOARD Adding Other Opportunities for Participation

TRANSPORTATION If we were planning this meeting from scratch, would we choose the current venue(s)? July 25, 2012 RESEARCH BOARD TRB Annual Meeting Venue

TRANSPORTATION • Current venues have been stretched to (and often, beyond) their limits – So have many attendees July 25, 2012 RESEARCH BOARD Annual Meeting Venue: Why Now?

TRANSPORTATION • Don’t wish to further break meeting into separate parts • Communications technologies • New convention center hotel in 2014 • It’s been almost 60 years! July 25, 2012 RESEARCH BOARD Annual Meeting Venue: Why Now?

TRANSPORTATION • • Overall attendee experience Programming sessions and meetings Hotel guest rooms Food and beverage Onsite registration Exhibits and posters AV & Communications Financial impacts on TRB July 25, 2012 RESEARCH BOARD Annual Meeting Venue: Analysis Factors

TRANSPORTATION Enter into negotiations with DC Convention Center, new Marriot Marquis, & other hotels to move meeting as early as 2015 July 25, 2012 RESEARCH BOARD TRB Annual Meeting Venue: Staff Recommendation

TRANSPORTATION • TRB Executive Committee • Technical Activities Council (TAC) • TRB State Representatives Advisory Panel (STRAP) July 25, 2012 RESEARCH BOARD TRB Annual Meeting Venue: Briefing the TRB Leadership

TRANSPORTATION • • • Meeting “under one roof” Look/feel of meeting space Hotel costs and environs Access to Metro Internet access and teleconferencing capabilities July 25, 2012 RESEARCH BOARD TRB Annual Meeting Venue: STRAP Priorities (April 30)

TRANSPORTATION • Make extra efforts to inform attendees – start early! • Group event locations by major interest areas • Assure disabled/older attendees can navigate venue in a timely manner • Provide plenty of food outlets! July 25, 2012 RESEARCH BOARD TRB Annual Meeting Venue: STRAP Recommendations

TRANSPORTATION • • • Dates & Hotels Length of commitment Detailed package & costs Nothing is “certain” at this point Stay tuned! July 25, 2012 RESEARCH BOARD TRB Annual Meeting Venue: Negotiations Underway!

TRANSPORTATION July 25, 2012 RESEARCH BOARD Questions?