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Transformation is a Journey, not a Destination Continuous Improvement Realize SAP Understand SAP Training Run SAP Deploy SAP Discover and Explore SAP 1 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Disclaimer Ø Core and End User Training sessions are mainly focused on IISc specific configured and customized SAP Applications. Request all the participants to concentrate on the training sessions and learn how to operate SAP Business Functions. Ø The purpose of this training is to enable Users to perform User Acceptance Testing and day-to-day activities on SAP System. Ø This training is not designed for any Business Scenarios discussion and demonstration. Kindly keep your mobile phones in silent mode and maintain moderate discussion 2 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Indian Institute of Science SAP S/4 HANA Implementation Project : ISTAR SAP Core User Training Sourcing & Procurement Wipro Team Oct 23, 2018 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Course Overview 4 1 Course Goals 2 Course Objectives 3 Course Contents 4 Main Business Scenario 5 Introduction of Source to Procure Process for IISc © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Course Goals This Course will prepare you to : v Understand how “Source to Procure Process” supports different business processes in IISc (Domestic, Import and Work Order) v Adopt and apply the customized S/4 HANA application on day to day operations. 5 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Course Objective After Completing this Course, you will be able to : v Understand the IISc specific Source to Procure business processes (Domestic, Import and Work Order) v Apply this software to manage your day to day operations v Generate real time operational report to have better control v Prepare Business Users to conduct User Acceptance Test and End user Training 6 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Course Content Preface: 7 v Course Overview v Vendor Selection v Organization Structure v Purchase Contract v Master Data v Purchase Order v Purchase Requisition v Invoice Verification v Request for Quotation v Information Systems © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Main Business Scenario v IISc procures material for their research and internal consumption purpose. All the procurement has own funds/grant from many different sponsors. Each procurement types has unique Approval Matrix (Purchase Powers) based on value and the nature of procurements. v The Institute wants to fulfill the requirements and pain points captured during the Business Blueprint. v It could be best, if approval process could remains unchanged and automated. 8 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Introduction of Source to Procure 9 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

General Concepts: Apply Procurement Rule What kind of Material / Services will IISc Procure? What stage will the decision takes place for Procurement? What and which budget IISc consume for Procurement? 10 Master Data : Material, Services and Business Partner; Purchase Requisition Request for Quotation; Vendor Quotation Comparison Purchase Order; Approvals, Automatic Commitment; Issues Purchase Order Local/Foreign How and where to receive and Issues the Material? Goods Receipt; Goods Issues How to check Quality and process for Vendor Payment? Quality Inspection ; Invoice Verification Which Reports are to control the inventory and due date? Reporting © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Day - 1 11 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

ORGANIZATION STRUCTURE 12 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Organizational Structure Company Code (IISC) Purchasing organization is responsible for all procurement activities within the organization. An operating area within a company. Purchasing Org A group of people who are responsible for Procurement. Company code is a Legal Entity which generates the Financial Statements of the Organization. Purchasing Groups (IISC Depts. ) Plant (IISC) Storage Location is a place where you can store physical material. Stor. Loc. (Bio-chemistry Lab) 13 Stor. Loc. (Raw materials) Stor. Loc. (Library 1) © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted Stor. Loc (Library 2)

IISc Purchase Organizational Structure Company Code (1000 -IISC) Purchasing Org 1000 – IISc Purchasing Groups (IISC Depts. ) Plant (IISC Department) Stor. Loc. Main Storage Location 14 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

IISc Source to Procure Vendor Payment Invoice Verification Purchase Requisition Sourcing and Procurement Goods Receipt & Inventory Management Request for Quotation Vendor Selection v Local Procurement v Import Procurement Purchase Order 15 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted v Work Order

MASTER DATA 16 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Master Data 17 1 Material Master Data (Create, Change & Display) 2 Service Master Data (Create, Change & Display) 3 Business Partner Master Data (Create, Change & Display) © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Master Data Material Master Definition The material master contains information of all the materials that IISc procures, stores and uses for internal consumption or projects. It is the company's central source for retrieving material specific data. This information is stored in individual material master records. For IISc Specific Configuration Material Group Industrial Sector Code Description 001 Stores & Spares 002 Loose Tools 003 Publications 004 Laboratory Chemicals Consumables & Glass Ware 005 Building Material ZAWA IISc Goods 006 Electrical Item ZROH 007 Stationary 008 Water Supply Material Code E Description Research Institute Material Type Code 18 Description IISc Raw Materials © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Material Master Structure Basic / General Information Storage Location Information Plant Information Quality Management Information Material Master Accounting Information Material Requirement Planning Information Sales and Distribution Information Purchasing Information Costing Information Following Fiori Apps are enabled to Create/Change/Display Material Master in IISc 19 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create Material Master Demo on SAP System Create/Change/Display Material Master Demo data • • • • Industry Sector: Research Institute Material Type: IISc Goods Select Views: Basic Data 1 / Purchasing / International Trade: Import / General Plant Data / Storage 1 / Accounting 1 / Costing 1 Plant: 1044 Stor. Location: MS 01 Description: Base Unit of Measure: EA Material Group: 007 – Stationary Tax Indicator for Material: 1 – Tax Applicable Control Code: 998111 Valuation Class: 3109 Price Control: V Profit Center: AM 01 Demo process on SAP System • • • 20 Create Service Master Change Service Master Display Service Master © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Master Data Service Master Definition Service in a intangible goods, which can be procured from vendor. Service master contains the service number, description, characteristics etc. It supports the complete cycle with procurement as well as invoice verification. Ø Services are meant for direct consumption instead of keeping them in inventory For IISc Specific Configuration Material/Service Group Service Category Code ZSER 21 Description IISc Service © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted Code Description 099 Services

Service Master Structure Service Category information Basic / General Information Accounting Information Purchasing Information Service Master Long text information Following Fiori Apps are enabled for Service Master in IISc 22 Internal Work information © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create Service Master Demo on SAP System Create/Change/Display Service Master Demo data • • Service Short Text: Excavation Service Category: IISc Service Base Unit of Measure: AU Mat. /Srv Grp: 099 Valuation Class: 3201 Tax Tariff Code (SAC Code): 997212 Long Text: Demo process on SAP System • • • 23 Create Service Master Change Service Master Display Service Master © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Master Data Business Partner Master Definition Use of the business partner master data is to record and retrieve business partner (customers, vendors and leads) information and schedule business partner activities. Business partner information typically includes - Company details, addresses and telephone numbers. For IISc Specific Configuration Business Partner Role Code Description 000000 Business Partner (General Data) FLVN 00 Vendor Co. Code FLVN 01 Vendor Purchase Org. Following Fiori App enables For Business Partner Master 24 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Business Partner (Vendor) Master General data Client Level Address Communication Purchasing data Valid for the whole group Purchase Org Level Valid for one purchasing organization Order currency Incoterms Minimum order value Company Code Level Accounting data Valid for the whole group or for one company code Bank data Payment transactions Account management 25 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Change/Display Business Partner Demo on SAP System Create/Change/Display Business Partner Demo data • Click on “Create Organization” • Grouping: DOMS – IISc Domestic Business Partner / FORE – IISc Foreign Business Partner • BP Roles: 000000 – (Business Partner General) FLVN 00 – (Vendor Co. Code) FLVN 01 – (Vendor Purchase Org) • Name: • Search Term: • Street/House number: • Postal Code/City: • Country: • Region: • Language: • Telephone: • Mobile Phone: • E-mail: • Tax Number Category: IN 3 and enter Vendor GSTIN number 26 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Change/Display Business Partner Demo on SAP System Create/Change/Display Business Partner Demo data • • • 27 Company Code: 1000 Reconciliation Account: 100601 –Normal Creditor Sort Key: 012 – Vendor Number Payment Terms: 0001 - Pay immediately w/o deduction Purch. Organization: 1000 - IISc Purchasing Org. Order Currency: INR GR Based Inv Verification: X Service Based Inv. Verification: X Schema Grp Supplier: “BLANK” - Standard schema vendor / “ 03” - IISc foreign schema vendor © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Purchase Requisition 30 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure – Purchase Requisition Definition Purchase Requisition is a request that is made to purchasing organization to procure certain list of material. Purchase requisition is an internal document; specifically it remains within the organization. For IISc Specific Configuration Purchase Requisition Types 31 Code Description ZDPR IISc Domestic PR ZFPR IISc Foreign PR ZWPR IISc WO PR ZAPR IISc Admin PR ZMRP IISc MRP PR © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Demo on SAP System Create/Change/Display Purchase Requisition Demo data • • • Document Type: ZDPR – IISc Domestic PR Material Number: 1000000080 Quantity: 10 Delivery Date: Plant: 1044 Purchase Group: A 18 Valuation Price: Header Note: Item Texts: Demo process on SAP System • • • 32 Create Purchase Requisition Change Purchase Requisition Display Purchase Requisition © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Thank you. . . ! End of Day 2 33 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Day - 3 34 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Request for Quotation 35 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure– Request for Quotation Definition Request for quotation is a form of invitation that is sent to vendors to submit quotation indicating pricing and their terms and conditions. RFQ contains details about goods or services, quantity, date of delivery and date of bid on which it is to be submitted. For IISc Specific Configuration Request for Quotation Types 36 Code Description ZR IISc RFQ © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Change/Display Request for Quotation Demo on SAP System Create/Change/Display Request for Quotation Demo data • • • Document Type: ZR – IISc RFQ Quotation Deadline: Purchase Organization: 1000 Purchase Group: A 18 Purchase Req. : 4000000026 Collective No. : Put Purchase Requisition number Delivery Date: 30. 10. 2018 Vendor: Click on Supplier Address and select vendor Header Texts: Terms of Delivery Item Details: Demo process on SAP System • • • 37 Create Request for Quotation Change Request for Quotation Display Request for Quotation © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Quotation Comparisons 38 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure– Quotation Comparisons Definition You can compare the prices from all quotations received as a result of a competitive bidding process using the Price Comparison List. The comparison list ranks the quotations by item from lowest to highest price. 39 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Display Quotation Comparison Demo on SAP System Display Quotation Comparison 40 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Purchase Contract 41 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure – Purchase Contract Definition A purchasing contract defines the purchasing and supply of goods or services at agreed prices and conditions. The quantity and value of the purchase orders, limit confirmations, and invoices are released against the contract. For IISc Specific Configuration Purchase Contract 42 Code Description ZQ IISc Qty. Contract ZV IISc Value Contract © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Change/Display Purchase Contract Demo on SAP System Create/Change/Display Purchase Contract 43 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Day - 4 44 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Purchase Order 45 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure– Purchase Order Definition A purchase order is a formal request or instruction from a purchasing organization to a vendor or a plant to supply or provide a certain quantity of goods or services at or by a certain point in time. For IISc Specific Configuration Purchase Order 46 Code Description ZDPO IISc Domestic Procurement ZFPO IISc Import Procurement ZWOR IISc Work Order ZAPO IISc Admin Procurement © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Change/Display Purchase Order Demo on SAP System Create/Change/Display Purchase Order 47 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Day - 5 48 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Goods Receipt 49 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure – Goods Receipt Definition A goods receipt is the physical inbound movement of goods or materials into the warehouse. It is a goods movement that is used to post goods received from external vendors. al n tio nce i nd pta o C ce Ac Vendor 50 Storage Location Co ns um pti on Goods receipt blocked stock WBS Unrestricted-use stock Stock in quality inspection Blocked stock Account Assignment object (Non Stock Materials) Cost center Order © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Invoice Verification 51 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure – Invoice Verification Definition Invoice Verification is a process which confirms in SAP that an invoice has been received by the Department. Goods receipt will have to have been entered on SAP prior to invoice verification unless that process has been by-passed at the raising of the purchase order. . 52 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Display/Cancel Invoice Verification Demo on SAP System Create/Cancel/Display Invoice Verification 53 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Create/Change/Display Reservation 54 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure – Reservation Definition A Reservation is a document used to make sure that the warehouse keeps a certain amount of a material or materials ready for transfer at a later date. It contains information on what, quantity, when, where from and to. (e. g Central Stores to Department) 55 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Change/Display Reservation Demo on SAP System Create/Change/Display Reservation 56 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure Goods Issue 57 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Source to Procure – Goods Issues Definition A Goods issue is a movement of goods which the materials are issued or drawn. In the SAP system when store persons do the transaction of goods issue, then systems generates individual documents and posted in FI. From Stores Goods issue Consumption Cost center Issue Scrap Project Sales Order 58 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

Create/Display Goods Issues Demo on SAP System Create/Display Goods Issues 59 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted

60 © 2018 WIPRO LTD | WWW. WIPRO. COM Sensitivity: Internal & Restricted