Transfers Business Services December 2012 Business Services July

Transfers Business Services December 2012 Business Services July 1, 2015

Transfers A transfer… moves resources from one fund to another when there has been no exchange of goods or services. 2

Transfers can move Cash or Budget 3

Transfers A transfer is accomplished by • Debit to a Transfer Out account by the fund providing the subsidy • Credit to a Transfer In account by the fund receiving the subsidy Transfer Out + Transfer In = $0 4

Fund Types Ø Each index code references a fund code. FTMACCI D N U F V FT Ø Each fund code is associated with a fund type. 5

Fund Types Fund Type 11 Fund Type 12 Fund Type 13 Fund Type 20 (000000 -019999) (050000 -070000) (090000 -090999) (100000 -199999) Bud Ops • • Academic Depts Library Admissions Some IT Designated Operations • Sports Camps • Extended Campus Operations • JPR Service Centers • • RVTV Printing FMP Van Pool Auxiliaries • Housing • Athletics • Student Union • Bookstore • Parking Funds (in blue) are grouped by Level 2 Fund Types (in red). Choose the Transfer In/Out accounts according to the Fund Types in the entry. 6

Transfer Accounts Note references to “FTYP” (fund type). Account IN Code Title 91000 Transfers In 91 xxx Data Entry Type 81 B Account OUT Code Title 92000 Transfers Out 92 xxx Data Type Entry 82 B 91001 91005 Tfr In- w/in FTYP Lvl 2 (not FT 11) Tfr In- between FTYP Lvl 2 81 Y 92001 92005 Tfr Out- w/in FTYP Lvl 2 (not FT 11) Tfr Out- between FTYP Lvl 2 82 Y 91008 Tfr In- Debt Retirement w/in Inst 81 Y 92008 Tfr Out- Debt Retirement w/in Inst 82 Y 91105 91225 Tfr In- Incidental Fee Resources Tfr In- from Other OUS Inst 81 Y 92105 92225 Tfr Out- Incidental Fee Resources Tfr Out- to Other OUS Inst 82 Y 91228 Tfr In- Debt Retirement CO-Inst 81 Y 92228 Tfr Out- Debt Retirement CO-Inst 82 Y 91250 91501 Tfr In- w/in FT 11 Budgeted Ops Tfr In- for Cost Sharing 81 Y 92250 92501 Tfr Out- w/in FT 11 Budgeted Ops Tfr Out- to Cost Sharing Funds 82 Y "Normal Credit Entry" "Normal Debit Entry" Pairs! 7

Cash Transfer “A summer Sports Camp transfers cash to Athletics. ” ATHWBG Des Ops fund FT 13 ATHSCL Auxiliary fund FT 20 CR 91005 Transfer In btwn FTYP Lvl 2 DR 92005 Transfer Out btwn FTYP Lvl 2 8

Budget Transfer “IT Telecom fund transfers budget to Asset replacement fund (both Service Center funds). ” Detail from JBD 00159, 09/01/2012 91001 Tfr In- w/in FTYP Lvl 2 (not FT 11) 92001 Tfr Out- w/in FTYP Lvl 2 (not FT 11) ü Always check with the Budget Office before making budget changes! 9

Transfers Type of Transfer Acct Cash Budget Transfer Out 92 Debit + Transfer In 91 Credit - 10

Contacts For additional Information contact: Associate Director, Business Services https: //inside. sou. edu/bus-serv/staff. html 552 -8536 or Director of Business Services https: //inside. sou. edu/bus-serv/staff. html 552 -6594 11