Transferability from Title IVA to IIA Amending Title

Transferability from Title IV-A to IIA: Amending Title IIA Application Virginia Department of Education Office of Program Administration and Accountability November 2017

Objectives • Review guidelines and processes for transferability • Review guidelines for expenditure of funds • Identify areas of the Title II, Part A and Consolidated applications to be amended • Describe distribution of funds in OMEGA • Provide a mock demonstration on how to amend an application 2

Transferability Basics • Allows funds to be moved among certain federal programs • Once funds are moved, they may not be moved again • New project code is established in OMEGA for transferred funds • Must go through approval process before funds become available 3

Step 1: Initiate Transferability Request 4

Expenditure of Funds • Title II, Part A spending guidelines apply • Reimbursement requests must match application • Ensure value of services for private schools is adjusted properly (if applicable) 5

Step 2: Amend Program Applications 6

Transferability Tab 7

Narrative & Detail Budget tab 8

Narrative & Detail Budget tab 9

Summary Budget tab 10

Summary Budget tab 11

Private School tab 12

Transferability Tab 13

Summary Budget tab 14

Narrative & Detail Budget tab 15

Narrative & Detail Budget tab 16

Checklist q. Transferability tab q. Enter the allocation amount q. Assign funds to appropriate object codes q. Narrative & Detail Budget tab q. Enter the amount of transferred funds as a negative number in the allocation table. q. Summary Budget tab q. Enter the funds in the Summary Budget. Verify the budget matches by looking for the “Yes” at the bottom. 17

Checklist q. Private School tab q. Determine the amount of increase for private schools q. Transferability tab q. Enter private school set-aside under the appropriate object codes q. Summary Budget tab q. Deduct the increase for private schools from the division’s allocation and add to set-aside for private schools 18

Checklist q. Narrative & Detail Budget Tab q. Enter in the amounts for each object code in the detail budget. Add the note “Title IVA Transferability funds” in parentheses beside each item. 19

OMEGA 00000 – Virginia Public Schools 20

Live Application Demonstration 21

Contact Information Michael Courtney Title II/IV Specialist (804) 371 -2934 Michael. Courtney@doe. virginia. gov Carol Sylvester Title II, Part A, Coordinator (804) 371 -0908 Carol. Sylvester@doe. virginia. gov