Training Module APD Template County APD Process Training
- Slides: 19
Training Module: APD Template County APD Process Training November 16, 2007 California Health and Human Services Agency - Office of Systems Integration (OSI) 1
Agenda Date: 11/16/2007 Introduction Module Objectives APD Template Sections Common Issues and Findings How to get started References Q&A 2
Introduction Goals for the APD template: • Provide better direction on APD requirements for compliance with state and federal regulations • Develop consistency in APDs across projects • Standardize and simplify state review • Maximize efficiencies for state and county resources Date: 11/16/2007 3
Module Objectives Overview of Standard APD template Purpose of template sections • Overview of detailed templates Date: 11/16/2007 4
APD Detailed Templates SAWS/Generic – Project benefits welfare-related programs – Project indirectly benefits multiple programs CWS/CMS – Project benefits CWS programs Dual – Project benefits both CWS and welfare-related programs. – APD requires approval of both project approval units Date: 11/16/2007 5
APD Template California Health and Human Services Agency Office of Systems Integration (OSI) Title: Enter Title County Name: Enter the County Name APD Submission Date: Enter Date as Month Name, Day, 4 Digit Year APD Type: Enter the APD Type (CWS/CMS, Dual, SAWS/Generic) Tracking Number**: (**CWS/CMS or SAWS Project Office will assign tracking Number after first submission of APD) Date: 11/16/2007 6
1 Description of Request • Overview of request: – What? – How many? – Timeframe? • Date of purchase/implementation • Period of time for services – Summary Table Date: 11/16/2007 7
2 Business Justification • Why is this acquisition necessary? – Separate training module Date: 11/16/2007 8
3 Impact on Operations and Programs Impact of not completing project or acquisition – Current operations – Administration of public assistance programs Date: 11/16/2007 9
4 Benefiting Programs • Programs that will benefit from use of goods or services – Separate Training Module Date: 11/16/2007 10
5 Cost and Cost Allocation 5. 1 Acquisition Costs Description • Itemized detail of one-time and recurring costs 5. 2 Cost Allocation Methodology • Separate training module Date: 11/16/2007 11
6 Method of Procurement How will the equipment, software or services be purchased? – Separate training module Date: 11/16/2007 12
7 Cost-Benefit Analysis • Qualitative Benefits – Benefits are intangible – Costs difficult to accurately quantify • Quantitative Benefits – Examination of the benefits associated with the acquisition in relation to the cost – Comparison of the baseline cost with the cost of the proposed alternative – Payback period Date: 11/16/2007 13
8 County Contact Information • County APD Preparer (Required) • Additional County Contact (Optional) - Fiscal or Administrative Manager - IT Director or Manager - Department Director Date: 11/16/2007 14
Common Issues and Findings All sections completed Sufficient level of detail Consistency throughout sections Date: 11/16/2007 15
How to get started Identify request Begin APD as early in the fiscal year as possible Utilize checklists and detailed templates Request clarification and/or direction before, or any time during, development of APD For questions about which detailed template to use (e. g. generic, dual), contact SAWS Date: 11/16/2007 16
How to submit APDs SAWS/Generic – Project. Approvals@osi. ca. gov CWS/CMS and Dual – CWS_APD@osi. ca. gov Date: 11/16/2007 17
References http: //bestpractices. osi. ca. gov/countyapd. aspx – – – – Date: 11/16/2007 APD Template (Standard) APD Template (SAWS/Generic) APD Template (CWS/CMS) APD Template (Dual) Is an APD Necessary? Checklist OSI APD Review Checklist APD Content Development Aid 18
Thank You Date: 11/16/2007 19
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