Training Module 2 Responsibilities of Governing Bodies Prepared
Training Module 2 Responsibilities of Governing Bodies Prepared by RCAP Solutions for the PA Department of Environmental Protection
Responsibilities • As an elected or appointed official 1
Course Overview • Know your responsibilities • Adequate capacity • Specifying roles • Procedures and practices • Delegating tasks • Legal and financial issues • Decision making • Customer education 2
Responsibilities • Legal and Financial • Managerial and Ethical • Personal liability 3
Responsibilities • Numerous responsibilities 4
Legal Responsibilities • Includes: – Carrying out Ordinances – Environmental Compliance – Record Keeping – Contracts and Purchasing – Non-discrimination and Worker Protection 5
Legal Responsibilities • Operator duties – Reporting – Procedures – Regulations • Board is ultimately responsible! 6
Legal Responsibilities • Record Keeping – Generally required – Organization and Storage issues – Possession and Retrieval – Dispute Resolution 7
Legal Responsibilities • Sunshine Act • Right to Know • “Open Meetings/Open Records“ document 8
Legal Responsibilities • Appendix A • List of Federal Laws – Safety – Job Discrimination 9
Legal Responsibilities • Purchasing • Bidding • “Purchasing Handbook” 10
Legal Responsibilities • Contracts • Obligations 11
Financial Responsibilities • Fair rate structure • Paying bills on time • Equitable delinquency collection 12
Financial Responsibilities • Spend wisely • Selection of consultants • Contract the Contractor 13
Financial Responsibilities • Purchasing delegation • Fair wages 14
Financial Responsibilities • Grant applications • Loans and bonds • Investments 15
Exercise • 50 sit ups! • Just kidding! • Take a few minutes to complete the exercise in your workbooks 16
Managerial and Ethical Responsibilities • Utility Manager • Procedures and Practices • Avoid unexpected problems 17
Managerial and Ethical Responsibilities • Areas of concern – Treatment – Distribution – Personnel – Finances – Compliance and Security – Customers 18
Managerial and Ethical Responsibilities • Practices – Monitoring programs – Testing and Reporting – Meetings – Performance reviews – Complaint response procedures • Board member oversight 19
Managerial and Ethical Responsibilities • Roles and Responsibilities of Workers – Job descriptions – Contracts and agreements 20
Managerial and Ethical Responsibilities • Future viability of the system • Planning to ensure this • Technical assistance with source protection 21
Managerial and Ethical Responsibilities • Security of the water system • Sometimes easy to correct • Technical assistance with security assessment 22
Managerial and Ethical Responsibilities • Do the right thing! • Conflict of Interest 23
Managerial and Ethical Responsibilities • Commitment to the water system • Working together • Making unpopular decisions • Timely decision making • Moving past roadblocks 24
Managerial and Ethical Responsibilities • Common goals • Stakeholders • Statement of Purpose 25
Managerial and Ethical Responsibilities • Customer education 26
Managerial and Ethical Responsibilities • Attendance at meetings • Asking questions • “Show them” 27
Managerial and Ethical Responsibilities • Customer complaints • Address them! • Keep records 28
Exercise • 10 pull ups! • Just kidding! • Take a few minutes to complete the exercise in your workbooks 29
Summary • Key points 30
Resources • DEP websites • Pennsylvania State Association of Township • • • Supervisors, (717) 763 -0930 Governor’s Center for Local Government Services, (717) 720 -7395 RCAP Solutions, Don Schwartz, PA/NJ Program Manager, (814) 861 -6093 National Environmental Training Center for Small Communities, located in Morgantown, WV, (800) 624 -8301 31
- Slides: 32