Training for Technical Session Authors Training for Technical

Training for Technical Session Authors

Training for Technical Session Authors Table of Contents 1. 2. 3. 4. 5. 6. 7. Understanding the Paper Development Process Submitting your Abstract Adding Participants Submitting your Ready-Review Manuscript Assigning the Copyright Submitting your Final Approved Manuscript Preparing for your Presentation

Technical Paper Process

Today’s Training Review screens that SAE authors will use. On-site roles / responsibilities Current Deadlines

Accessing My. Tech. Zone www. sae. org http: //volunteers. sae. org/ Contact SAE Customer Service for login issues Customer. Service@sae. or g Event Website 1 -877 -606 -7323 724 -776 -4970 http: //my. sae. org/

Critical Deadlines § 31 weeks prior to event – call for papers deadline § 25 weeks prior to event – review ready manuscripts § 8 -10 weeks prior to event – sign off copyright/ final manuscript Refer to meeting specific event website for detailed critical deadlines

Abstract Submission § Call for papers § Author uploads abstract into My. Tech. Zone § Author self -selects session (and can now view session descriptions) § Adds author, co-authors, corresponding contacts and their affiliations

Abstract Submission NEW Automatic notification sent via email

Adding Participants § Participants are authors/co-authors who contributes work to the submission and will be recognized on the published paper. § Corresponding contacts differ from the author/co -authors and are individuals who need to be informed on the status or have access to update information in My. Tech. Zone § Presenters are the individuals who will present the material on-site at the event.

Adding Participants Refer to detailed instructions at http: //volunteers. sae. o rg/authors/coauthors. pdf

Abstract Process Volunteer organizer receives an e-mail notifying that an abstract has been submitted to his/her session. Upon review by the organizer, author is notified. Author can begin preparing review ready manuscript (if applicable) once abstract is approved. Automatic notification sent via email

Author Resources • • http: //volunteers. sae. org/#authors Technical paper reference style guide Paper template Typical paper length is 16 -24 pages, single column • Review criteria / judgment bases • Author list should not be included in the manuscript file

Uploading a Review Ready Manuscript Automatic notification sent via email

Copyright Assignment Automatic notification sent via email to coauthors if author not authorized to sign for everyone

Paper Title Updates Paper titles initial caps

Review Process and Expectations Automatic notification sent via email

Final Manuscript Checklist • • • Confirm paper title Verify author listing Complete copyright assignment Click the export controls disclaimer Upload the MS Word and PDF files Confirm “this is my final” manuscript ONCE YOU SUBMIT THE FINAL MANUSCRIPT NO CHANGES CAN BE MADE.

Final Manuscript Automatic notification sent via email

Session Level Email Feature

Progress Tab

Paper Main Screen

Author Bio / Power. Point • Follow guidelines on the author resources website http: //volunteers. sae. org/authors. htm • Use the SAE standard presentation template • Check website for presentation length • Upload Power. Point on the “submit manuscript tab” for organizer’s review • Upload speaker biography on the “participants tab” next to the presenters name

Preparing for On-Site § Confirm your attendance with your organizer § Upload speaker biography § Upload Power Point presentation § Presenters should bring their final presentation on-site with them § Register and make your hotel reservations

On-Site § Meet with your organizer 30 minutes prior to start of session § Speakers should sit near the front § Stick to the allotted time for your presentation § For most meetings, speakers will be rated by audience members for the Outstanding Oral Award

Author Gratis Copies My. Tech. Zone http: //my. sae. org/library

THANK YOU! Questions? Contact SAE Customer Service Customer. Service@sae. org 1 -877 -606 -7323 724 -776 -4970