TRACS integrated Subsidy Reporting System i SERS January

TRACS integrated Subsidy Reporting System (i. SERS) January 2014 1

Agenda • i. SERS Overview • Error Collection 2

i. SERS Overview Tenant Certifications (HUD 50059) and Voucher Payment Requests (HUD 52670) are submitted by the Industry users as text files electronically via integrated Multifamily Access Exchange (i. MAX). There are 3 point of discovery for errors related to tenant/voucher: Certification/Voucher Review process; Management Occupancy Review (MOR) process; Resident Complaint process. 3

i. SERS Overview – Cont’d i. SERS will provide HUD management with the ability to collect and analyze errors for their impacts to Project-Based Section 8 subsidy payments and funding; to achieve the goal of reducing improper payments. Additionally, it will provide visibility into the value of the contract administrator efforts in resolving errors, and the efforts taken to ensure that the error occurrence is reduced, and where possible, eliminated. 4

Error Collection – Requirements Accept submissions from Industry users for errors identified from one and/or all 3 point of discoveries. • Certification/Voucher review process; optional • Management Occupancy Review (MOR) process • Resident Complaint process; optional 5

Error Collection – Chapter 7 (MAT 80) • • ERRHR: i. SERS Header Record MAT 80 Section 1: Error Reporting Header Record MAT 80 Section 2: Containing errors not attributable to a specific member MAT 80 Section 3: Identifying a member by number who has an error ERRND: i. SERS Batch Trailer Record ERRER: i. SERS MAT Error Record ERRTR: i. SERS Trailer Record 6

Error Collection – System Functions • • i. MAX accepts MAT 80 along with Section 1 and/or Section 2 and/or Section 3 Submissions from Industry i. MAT performs edit validations on the transmission; Valid records are loading into MAT oracle table i. MAT generates submission errors when applicable and return them to sender i. MAT uploads error-free i. SERS MAT data to i. SERS Oracle database 7