TOWN OF WELLESLEY DEPARTMENT OF PUBLIC WORKS Overview

TOWN OF WELLESLEY DEPARTMENT OF PUBLIC WORKS Overview and Budget Request Presentation to the Advisory Committee January 2020 1

AGENDA • • • DPW Organization/Staffing Overview Tax Impact Operating Budget Tax Impact Capital Budget Water & Sewer Enterprise Fund Budgets Key Project Updates Review of Other Town Meeting Articles 2

DPW Organization 5 Divisions & 11 Programs – 117 Employees (FY 21) Director’s Office 3 employees Management Services (6) Engineering Street Opening Permits Management Services Engineering 9 employees 15 employees Fleet Maintenance (9) Park & Tree (21) Park & Highway 48 employees Highway (27) 3 Recycling & Disposal 14 employees Winter Maintenance Solid Waste Water & Sewer 28 employees Recycling Water Sewer 3

DPW Employee Count 1970 -2021 Number of Employees 200 161 150 140 131 120 121 2000 2010 119 117 100 50 0 1970 1980 1990 Year 2017 2021 4

Operating Budget Objectives ü Proactively Manage and Maintain Town-Owned Infrastructure ü Manage Solid Waste Recycling and Disposal ü Respond to Town’s Engineering, Operational and Emergency Needs ü Support Emerging Town Public and Private Projects 5

Budget Drivers Personal Services -Group 40 increases (2. 5%) -Additional temporary and seasonal labor (Eng, Hwy, RDF) $10, 141 $105, 426 -Production & Supervisory Unit Contracts not settled (1% = $30, 000) $0 - Merit Pay Plan increases not included (1% = $14, 000) $0 -Net effect of reduction to 52. 2 weeks, position changes, step increases, and employees hired at different rates Personal Services Subtotal ($37, 337) $78, 230 Expenses -RDF Expense Budget – net of $2. 50/ton contractual increase and 500 ton decrease for trash disposal ($23, 525) -Highway – Storm drain cleaning and disposal $23, 750 - Winter Maintenance $12, 822 -Park & Tree – Drinking Fountains, Fence, and Flagpole replacements moved from Capital Budget. $28, 730 Expenses Subtotal Grand Total $41, 777 $120, 007 6

Tax Impact Operating Budget Request 7

Overall Funding 8

Sources of Funds – Personal Services Street Permit Enterprise Support Capital WFO Enterprise WFO Tax Impact Personal Services 9

TOWN OF WELLESLEY DEPARTMENT OF PUBLIC WORKS Tax Impact Capital Budget Request Presentation to the Advisory Committee January 2020 10

Capital Budget Objectives • Proactively Maintain Town infrastructure • Invest to replace worn out facilities, support productivity efficiencies, improve safety, and to generate revenue • Repurpose equipment when no longer reliable to use as front line unit • Replace/rehab equipment when it is no longer economically feasible to maintain and operate 11

Capital Budget History and FY 2021 Request Source of Funds FY 19 Funding FY 20 Funding FY 21 Projection FY 21 Request (FY 20 Forecast) Tax-Impact ‘Cash Capital’ $2, 026, 000 $2, 426, 000 $2, 532, 100 $2, 236, 000 Chapter 90 Funds $820, 000 $790, 000 Long Term Bonding $2, 000 $1, 500, 000 $1, 750, 000 Other $0 $0 $0 $500, 000 TOTAL REQUEST $4, 846, 000 $4, 716, 000 $5, 072, 100 $5, 276, 000 12

Use of Capital Funds Summary – FY 2021 FY 20 FY 21 Request Total Funding Cash Capital Bonding Chapter 90/Other Total Street Improvements $1, 175, 000 $500, 500 $0 $790, 000 $1, 290, 500 Street Rehabilitation $150, 000 $0 $1, 750, 000 Sidewalk Restoration $50, 000 $160, 000 $0 $0 $160, 000 Private Ways $20, 000 $0 $0 $20, 000 Surface Water Drainage $200, 000 $0 $0 DPW Facilities/Projects $85, 000 $107, 500 $0 0 $107, 500 Other $20, 000 $0 $0 Playing Fields $1, 880, 000 $375, 000 $0 $500, 000 $875, 000 Vehicle Replacement $1, 136, 000 $1, 073, 000 $0 $0 $1, 073, 000 Total $4, 716, 000 $2, 236, 000 $1, 750, 000 $1, 290, 000 $5, 276, 000 13

Street Program: Improvements - $1, 290, 500 *Cash Capital $500, 500 + Chapter 90 $790, 000 = $1, 290, 500 üStrategy One – Move towards the goal of funding the paving/crack sealing of approximately 10 miles of roadway each year. üThis allows the 95 miles of Town streets (not including major connector streets) to be maintained on a 10 to 14 year cycle. üTown wide condition survey completed in 2018 FY 12 – 4. 6 Miles FY 13 – 4. 6 Miles FY 14 – 8. 2 Miles FY 15 – 3. 7 Miles FY 16 – 10. 01 Miles FY 17 – 8. 78 Miles FY 18 – 7. 59 Miles FY 19 – 5. 5 Miles FY 20 – 7. 5 Miles Projected FY 21 – 10 Miles Projected 14

Street Program: Rehabilitation - $1, 750, 000 üStrategy Two – Periodically reconstruct the Town’s 17 miles of major connector streets, using Chapter 90 funds, developer funds, or bonding to spread the cost over a number of years. FY 14 - Wales Street Bridge FY 15 – Washington Street Phase 1 FY 16 – Washington Street Phase 2, (Kingsbury Street) FY 17 – Washington Street Phase 3, Cliff Road Design FY 18 – Cliff Road Construction, Grove Street Design FY 19 – Grove Street Construction – Planned for Spring/Summer 2020 FY 20 – Walnut Street Design (use prior year available cash capital) FY 21 – Great Plain Avenue Rotary FY 22 – Walnut Street Reconstruction FY 23 – Weston Road 15

Sidewalk Program - $160, 000 ü Strategy – Maintain the Town’s 116 miles of sidewalks in a safe condition, with special attention to school routes, commuting routes and commercial areas. ü Construct additional sections of sidewalk when needed. ü Town wide condition survey completed in 2017 FY 12 – 0. 54 Miles FY 13 – 0. 14 Miles FY 14 – 0. 27 Miles FY 15 – 0. 28 Miles FY 16 – 1. 29 Miles FY 17 – 0. 16 Miles FY 18 – 0. 28 Miles FY 19 – 0. 11 Miles FY 20 – 0. 35 Miles projected FY 21 – 0. 50 Miles projected 16

Stormwater Drainage Program - $0 üStrategy – Maintain and augment the Town’s stormwater drainage systems to reduce flooding and damage to property, and meet environmental regulatory requirements. üProcess – Perform a master study approximately every 20 years (last done in 2004) and implement recommendations over a defined period. Modify the plan as required by existing conditions. üReceived EPA permit. 17

Athletic Fields & Playgrounds - $875, 000 ü ü Strategy –Improve Town’s heavily used fields on a multi-year basis to maintain their overall safety and quality in a cost-effective manner. Plan developed in conjunction with the Playing Fields Task Force § § § § § Sprague Field Improvements - $20, 000 Elementary School Field Improvements - $30, 000 High School/Hunnewell Field - $40, 000 Playground Equipment Replacement - $25, 000 Playground Reconstruction - $200, 000 ADA Access to Active & Passive Recreation Areas - $10, 000 Tennis & Basketball Court Improvements - $50, 000 Drinking Water Fountains - $0 (Moved to Operating) Hunnewell Softball Field Renovation - $500, 000 18

Vehicle Replacement Program - $1, 073, 000 • Replace/repair high-maintenance and unreliable vehicles • Current fleet replacement cost valued at over $16 million Ø • Status assigned to each vehicle in fleet Ø Ø • 140 vehicles and over 200 supporting equipment units Replace with New Vehicle Replace with Used Vehicle Rebuild Do Not Replace FY 21 request includes replacement of 6 vehicles and 2 equipment units. 19

Vehicle Replacement Program - $1, 073, 000 ü Vehicle Replacement Evaluation Process § Divisions evaluate vehicle needs based on workload, type of work and crew optimization and efficiency § All vehicles are reviewed to evaluate useful remaining life § Vehicles nearing the end of their useful life are further evaluated to determine repair vs. replacement cost: üPhysical Inspection (Compliance w/Vehicle Inspection Laws) üEstimated Useful Life Remaining üRepair History üFour-Point Criteria (Safety, Need, Productivity, Economics) üConsideration of Other Alternatives (Contract service, Rent, Multipurpose Replacement, Repurpose other vehicles) 20

Vehicle Replacement Program – FY 21 Unit Division Year Make/Model Unit Cost 34 HWY 2006 Chevrolet Silverado $65, 000 48 HWY 1996 Volvo WG 64 Vactor Truck 480, 000 55 HWY 1994 Volvo WG 42 Dump Truck 200, 000 340 RDF 2010 Toyota Prius 341 RDF 2010 Caterpillar 906 H Compact Loader 120, 000 361 RDF 2000 Volvo ACL 64 B Tractor 130, 000 Misc FLEET Misc. Shop Equipment 25, 000 999 WINTER Snow Plow and Drop In Sander 25, 000 28, 000 TOTAL $1, 073, 000 21

TOWN OF WELLESLEY DEPARTMENT OF PUBLIC WORKS Water and Sewer Enterprise Fund Budgets Presentation to Advisory January 2020 22

Water and Sewer Enterprise Funds ØWater and Sewer Funds are state regulated ØFunding is received from Rate Payers not through tax appropriations. ØCash Flow is budgeted to break-even in a “Moderate Water Usage” year. Ø Any profit is returned to the Water & Sewer funds ØWater & Sewer revenues depend on water usage. ØWater usage depends on weather ØMore Water Used During Hot, Dry Summers ØLess Water Used During Cool, Wet Summers 23

Water and Sewer Rates Are Set to Reflect üOperating Budget needs üMWRA Water & Sewer Fees üCapital Budget needs üPayment of Debt Service 24

FY 21 Water and Sewer Budget Drivers of Budget Increases üIncrease in MWRA water charges üIncrease in MWRA sewer charges üPersonnel wage increases üMaintenance and replacement of water and sewer infrastructure (capital budgets) 25

Water & Sewer FY 21 Budget Summary 26

Water FY 21 Budget Summary 27

Sewer FY 21 Budget Summary 28

Water Capital Budget - $1, 260, 000 • Water Supply Improvements FY 20 $ 150, 000 • Distribution System Improvements $ 400, 000 • Hydrants $ 70, 000 • Meter Program $ 30, 000 • Vehicles/Equipment/Bldg Maint $ 130, 000 TOTAL $ 780, 000 FY 21 $ 350, 000 $ 500, 000 $ 70, 000 $ 30, 000 $ 280, 000 $1, 260, 000 29

Sewer Capital Budget - $620, 000 • Maintenance & Repair of Sewer Mains • Pumping Station Improvements • Vehicles/Equipment/Bldg Maint TOTAL FY 20 $ 525, 000 $ 50, 000 $ 325, 000 $ 900, 000 $ $ FY 21 320, 000 300, 000 0 620, 000 30

Summary ØMWRA charges continue to drive budget ØComprehensive Water/Sewer system upgrades are being made over a series of years to § Improve water distribution system quality and performance (some 100+ years old) § Maintain local water supply yields § Reduce sewer infiltration and inflow § Rehabilitate 16 Sewer Ejectors / 3 Pump Stations (most are 30+ years old) § Replace water meters ØExpect 0% Water rate increase and 4% Sewer Increase ØThe Board of Public Works will review need for rate increases in the Spring 2020 31

TOWN OF WELLESLEY DEPARTMENT OF PUBLIC WORKS Budget Request Presentation to the Advisory Committee January 2020 32

OTHER TOWN MEETING ARTICLES • Water Fund and/or Sewer Fund Loan Authorization (MWRA) • Acceptance or Abandonment of Easements • Hunnewell Softball Field Improvement Supplemental 33

TOWN OF WELLESLEY DEPARTMENT OF PUBLIC WORKS Budget Request Presentation to the Advisory Committee January 2020 34