TOURISM PROMOTIONS BOARD PHILIPPINES TPB History PD 867
TOURISM PROMOTIONS BOARD PHILIPPINES
TPB History: PD 867, s 1976 � PRESIDENTIAL DECREE No. 867, s 1976 � Creation of a body to be known as the PHILIPPINE CONVENTION BUREAU which shall have the mandate to develop and execute a campaign to promote tourism to, and attract international gatherings and events in, the Philippines.
TPB History: EO 120 -A, s 1987 �Executive � Renaming Order 120 -A, s 1987 the Philippine Convention Bureau as the Philippine Convention and Visitors Corporation � Mandate: Ø The same mandate as PD 1448, s 1987
TPB History: EO 120 -A, s 1987 �Executive � Renaming Order 120 -A, s 1987 the Philippine Convention Bureau as the Philippine Convention and Visitors Corporation � Mandate: Ø The same mandate as PD 1448, s 1987
National Tourism Act 2009 Republic Act 9593 � � Who authored the law and when was it enacted? Sen. Richard Gordon and was approved on May 12, 2009 by PGMA What is the mandate of the Department of Tourism? Planning, programming, coordination, regulatory government agency in the development and promotion of tourism What are the attached agencies under DOT? 1. Phil Tourism Promotions Board 2. Tourism Infrastructure and Enterprise Zone Authority 3. Duty Free Philippines Corp 4. Intramuros Administration 5. National Parks Development Committee 6. Nayong Pilipino Foundation 7. Phil Commission on Sports Scuba Diving. 8. Phil Retirement Authority is now under DOT.
MANDATE � The TPB shall be responsible for marketing and promoting the Philippines domestically and internationally as a major global tourism destination, highlighting the uniqueness and assisting the development of its tourism products and services, with the end in view of increasing tourist arrivals and tourism investment. Specifically, it shall market the Philippines as a major convention destination in Asia. To this end, it shall take charge of attracting, promoting, facilitating and servicing large-scale events, international fairs and conventions, congresses, sports competitions, expositions and the like. It shall likewise ensure the regular advertisement abroad of the country’s major tourism destinations and other tourism products, not limited to TEZs. It may also provide incentives to travel agencies abroad which are able to draw tourists and tourism investments to the country.
TPB CORPORATE QUALITY POLICY � The Tourism Promotions Board (TPB) is a world-class organization committed to marketing Philippine tourism and providing the highest quality of service that inspire stakeholders and meet customers’ expectations and needs. � TPB shall continue to improve its value to partners, stakeholders and clients by adhering to an effective and efficient Quality Management System that is compliant with global standards and legal requirements. � TPB shall power its performance with a well-balanced work environment characterized by integrity, teamwork, professionalism and excellence.
MISSION � To market and promote the Philippines domestically and internationally as a world-class tourism and MICE destination, in strategic partnership with private and public stakeholders to deliver a unique high-value experience for visitors, significantly contributing to increased arrivals, receipts and investments to the country. � The �VISION Philippines is among the top destinations in the world by 2020.
CORE VALUES � � � Our VALUES POWER our success PASSIONATELY DRIVEN TEAM We respond enthusiastically and with dedication to the needs of industry stakeholders. OUTSTANDING LEADERS We act as an enabler in embracing challenges to create breakthrough ideas, exercise good governance, transparency and judicious management of resources. WELL-BALANCED WORK-LIFE We create a healthy work environment to promote a balanced professional and personal well-being of the workforce. EMPOWERED ORGANIZATION We strive to be superior by improving performance through continued learning in all levels of the organizations. RESPONSIVE PARTNERS We commit to build and nurture a just and sustainable development for the society.
SUMMARY OF TPB PERSONNEL COMPLEMENT (Plantilla Positions) as of 15 December 2016 PLANTILLA POSITIONS TOTAL REGULAR 162 JOB ORDER EMPLOYEES FILLED 82 63 UNFILLED 80
SUMMARY OF TPB PERSONNEL COMPLEMENT PLANTILLA POSITIONS COO (SG-30) DCOO (SG-28) MANAGER (SG-26) DIVISION CHIEFS (SG-24) TECHNICAL (SG-15 – SG 24) SUPPORT (SG-1 – SG 14) TOTAL 1 2 9 14 108 28 162
SUMMARY OF TPB PERSONNEL COMPLEMENT PLANTILLA POSITIONS COO DCOO MANAGER DIVISION CHIEFS TECHNICAL SUPPORT TOTAL (SG-30) (SG-28) (SG-26) (SG-24) (SG-15 – SG 24) (SG-1 – SG 14) TOTAL FILLED UNFILLED 1 2 9 14 107 29 1 5 2 55 20 2 4 12 52 9 162 82 80
SALARIES AND BONUSES � REGULAR EMPLOYEES � BASIC SALARY – BASED ON SSL – 3 � ALLOWANCES: � REPRESENTATION AND TRANSPORTATION � SG-30 - P 11, 000. 00 (COO) + CAR SERVICE � SG-28 9, 000. 00 (DCOO)+ CAR SERVICE � SG-26 7, 500 + CAR SERVICE � SG-24 10, 000. 00 (RATA)
SALARIES AND BONUSES � PERA - P 2, 000. 00 (REGULAR EMPLOYEES) *HIRED PRIOR TO SALARY STANDARDIZATION � RATA (SR. OFFICERS) � MEDICAL � MEAL/TRANSPO SUBSIDY (RANK AND FILE) � CHILDREN ALLOWANCE � RICE ALLOWANCE
SALARIES AND BONUSES: � 13 TH MONTH PAY � MID-YEAR � CASH GIFT � PEI � PBB � � – ONE MONTH BASIC SALARY - P 5, 000 EACH (AS DETERMINED BY THE BOARD) - (GCG RULING – P 25, 000 P 15, 000 P 7, 500 TRADITIONAL BONUSES: EDUCATIONAL ASSISTANCE - ONE MONTH GROSS SALARY SOCIO-ECONOMIC ASSISTANCE – ONE MONTH GROSS SALARY CHRISTMAS INCENTIVE - ONE MONTH GROSS SALARY JOB ORDER EMPLOYEES – BASIC ONLY � (*BONUS – integrated on their basic salary)
FUNCTIONAL STATEMENTS I. OFFICE OF THE CORPORATE BOARD OF DIRECTORS Formulate policies, guidelines and programs to effectively implement and carry out the purposes and objectives of TPB. A. OFFICE OF THE CORPORATE BOARD SECRETARY • Prepare agenda and minutes of Board and Committee Meetings in consultation with the Chairperson and COO and prepare Board Resolutions, Secretary’s Certificates and other such official documentations as a result of Board and Committee meetings;
B. INTERNAL AUDIT OFFICE • Review work plans, accomplishments and status reports of the Corporation’s projects and programs to determine whether results are consistent with established goals and objectives and whether the programs are implemented as planned analyze financial statements, reports of the TPB’s organizational units, projects, programs, to ascertain the reliability and usefulness of accounting, financial, and statistical data / information.
II. OFFICE OF THE CHIEF OPERATING OFFICER • Execute and administer the policies, programs and measures approved by the Board, Direct, manage, and supervise the operations of the Corporation and be responsible for the efficient and effective conduct thereof and formulate the general work program of the Corporation and ensure its strict and timely implementation in accordance with its mandate and in the manner consistent with the Department of Tourism’s strategy and policies.
A. CORPORATE PLANNING AND BUSINESS DEVELOPMENT DEPARTMENT • Prepare the TPB’s Corporate and business plan for approval of the Board, conduct and acquire relevant studies, researches and interventions that will continually improve the Corporation’s marketing knowledge and management capabilities including, but not limited to, the acquisition of data on MICE events and formulate a comprehensive business plan for medium- and long-term operation and Propose business innovations, pioneering programs, and activities in order to create dynamic marketing opportunities and to develop emerging markets in coordination with the private sector.
B. LEGAL DEPARTMENT • Advise and assist the COO on all legal matters involving the Corporation, review and finalize all issuances, circulars, and rules and regulations to be promulgated by the Corporation, as well as all legislative instruments wherein the Corporation is a party to and prepare, review and notarize contracts, other legal instruments and/or documents, and local/international agreements wherein the Corporation is a party to;
C. MANAGEMENT INFORMATION SYSTEMS DEPARTMENT • Responsible for the administration of a comprehensive management information system for the corporation that shall provide linkages relating to marketing, administrative and financial controls and provide technical support and services, design , implement a comprehensive management information system with marketing revenue capability in coordination with the marketing units of the Corporation and aligned to the NTDP and maintain an interactive website designed to reach a wider cross section of consumers for the timely distribution of updated and relevant information.
III. OFFICE OF THE DEPUTY CHIEF OPERATING OFFICER FOR MARKETING AND PROMOTIONS • Assist the COO in the implementation and execution of policies, rules, and regulations approved and adopted by the Board, manage and implement a sustained, comprehensive and integrated marketing plan to promote the Philippines domestically and internationally as a major global destination in Asia for holidays, leisure, shopping, entertainment, cruise, adventure, medical travel, ecotourism, agritourism, student exchange programs, cultural and heritage tours and other such markets/segments that are identified by the NTDP and participate in market and product planning, and strategy formulation.
A. INTERNATIONAL PROMOTIONS DEPARTMENT • Implement promotional and marketing campaigns geared towards the general tourism traffic with specific emphasis on their respective regions, develop and coordinate program and activities in promoting and attracting investment and capital formulation for tourism infrastructure development and services and liaise with foreign wholesalers, foreign consumers, tourism investors and foreign media; Divisions under the International Promotions Department: 1. North Asia Division 2. ASEAN And The PACIFIC DIVISION 3. EUROPE, AFRICA, The MIDDLE EAST And INDIA DIVISION 4. The Americas Division These divisions shall perform the following major functions addressed to their designated markets:
Sales and Marketing Functions • Implement an aggressive sales and marketing campaign based on the continuous development of packages that match identified tourism products with key geographic markets and undertake strong alliances with key tourism industry partners to identify and implement new initiatives and cooperative undertakings that will strengthen the promotion of the Philippines
Tourism Investment Promotions Functions • Encourage foreign direct investments in tourism and related services, in coordination with concerned government and private entities, through: - Undertake investment sales presentations; - Initiate, plan and manage investor workshops; - Initiate, plan and manage outgoing and incoming investment missions; • Initiate, plan and manage trade attendance to investment exhibitions, conferences and congresses, locally and internationally.
B. DOMESTIC PROMOTIONS DEPARTMENT • Direct, initiate, oversee, and sustain the development and implementation of marketing programs and activities to encourage Filipinos to travel domestically and manage and maintain the linkage of TPB with its members and all industry stakeholders; 2 Divisions: 1. SALES DIVISION • Develop and implement aggressive marketing strategies with the main objective of attracting, encouraging, increasing and sustaining domestic travel businesses nationwide in strategic partnership with local industry suppliers and
• Initiate programs that encourage and support the aggressive participation of local government units / destinations in domestic and international marketing activities participated / organized by the corporation. 2. INDUSTRY RELATIONS AND SERVICES DIVISION • Provide assistance to local events/festivals that are deemed to have major international significance, initiate and coordinate LGU-wide adoption and implementation of domestic tourism advocacy campaigns and undertake an aggressive campaign to encourage industry-wide participation in and support of TPB’s marketing programs.
C. MEETINGS, INCENTIVES, CONVENTIONS, EVENTS (M. I. C. E. ) DEPARTMENT • Plan, direct and implement a sales and promotions program that will strengthen the Philippines’ position as an ideal destination for international meetings, incentives, conventions and exhibitions / events (M. I. C. E) by providing bidding and liaison services; participating in M. I. C. E. related domestic and international trade fairs and sales missions; organizing industry development programs and establishing linkages with international associations and liaise with associations and corporate executives, incentive travel planners and organizers, convention, exhibition and event organizers, and destination management companies.
2 Divisions of MICE Department: 1. SALES AND ACCOUNTS MANAGEMENT DIVISION • Create and implement sales and promotional schemes and activities aimed at attracting M. I. C. E. business from around the world, • Attract, promote and facilitate the hosting of international, regional and national events, conferences, exhibitions, and other special events in selected destinations within the country and coordinate with, encourage, and assist local associations, organizations and corporations to bid for international meetings, conventions, exhibitions and large-scale events
2. EVENTS MARKETING AND SERVICES DIVISION • Create, implement and support new, highimpact conferences, exhibitions and events, both local and international, that project the Philippines as a destination for M. I. C. E activities and provide technical assistance to international and local organizers of booked conventions, congresses, meetings, incentive travel programs and all other events in planning, programming, budgeting, attendance promotions, event management and implementation.
D. MARKETING COMMUNICATIONS DEPARTMENT • Create a comprehensive short-, medium-, and long-term marketing communication strategy and tactics for the Philippines as a destination for travel, M. I. C. E, business and tourism investments and develop marketing campaigns and produce marketing and sales materials, e-marketing, andother related marketing support services. 1. BRAND MANAGEMENT AND ADVERTISING DIVISION • Conceptualize and develop the country’s brand identity for tourism highlighting its unique features–natural scenic attractions, people and culture and provide creative designs and concepts for marketing tools such as exhibit booths, collateral and promotional materials.
2. MEDIA RELATIONS AND COMMUNICATIONS DIVISION • Generate local and international publicity that capitalizes on the country’s unique products, service offerings, sales promotions, events and exhibitions, and accomplishments, conduct press conferences and press blitzes and initiate media invitational programs and provide documentation and coverage of major and special projects of the Corporation; Integrate advocacy and CSR programs into the overall publicity campaign of the Corporation.
IV. OFFICE OF THE DEPUTY CHIEF OPERATING OFFICER FOR CORPORATE AFFAIRS • Develop a system that adheres to international standards on transparency, accountability and efficiency in the delivery of services and assist the COO in the implementation and execution of policies, rules and regulations approved and adopted by the Board. A. FINANCE DEPARTMENT • Ensure the maximum utilization of Corporate funds and ensure sufficient funding support of the Corporation’s activities in consonance with established priorities based on the approved work program by the Board;
1. ACCOUNTING DIVISION • Provide technical expertise and assistance to management relative to the proper disbursement of funds, ensure that all accounting records, books of accounts, financial statements and reports for all types of funds and transactions reflect accurate financial information required in compliance with accounting and auditing rules and regulations and process claims for payments and ensure such claims comply with appropriate government rules and regulations. 2. BUDGET DIVISION • Allocate sufficient financial resources in support of approved programs and projects of the Corporation, review and prepare the Corporation’s Annual Work and Financial Plan to ensure efficient programming and utilization of funds and monitor the utilization of funds and implementation of planned programs, projects and activities in coordination with the Office of Internal Audit.
B. ADMINISTRATIVE DEPARTMENT • Provide quality business environment and administrative support services for the efficient operations of the Corporation and provide the Corporation with services relating to personnel and human capital management, supplies and equipment procurement, maintenance services and other related administrative functions. 1. PERSONNEL AND HUMAN RESOURCES DEVELOPMENT DIVISION • Assist and advise Management on policies relative to personnel and human resources development, develop and administer a personnel program which shall include recruitment, selection and placement, compensation and benefits, attendance and leave administration, and other personnel services and development and monitor and act on all matters concerning appointments, promotions, transfers, reassignment, and other personnel actions/transactions, in accordance with existing CSC, DBM, GCG and COA rules and regulations and other issuances.
2. PROCUREMENT AND GENERAL SERVICES DIVISION • Prepare the Annual Procurement Plan based on the requirements of the Corporation, develop and administer an efficient, economical and effective property and supply management program in accordance with government prescribed standards, rules and regulations, ensure transparent procurement of office equipment, supplies and materials, spare parts, and the like in collaboration with the Bids and Awards Committee (BAC) as governed by R. A. 9184, otherwise known as the “Government Procurement Reform Act” and maintain a centralized inventory of promotional materials and giveaways that are produced by the Corporation. Perform the cashiering functions of the Corporation.
TOURISM PROMOTIONS BOARD PERSONNEL AND HUMAN RESOURCES DEVELOPMENT DIVISION RECRUITMENT, SELECTION AND PROMOTION PROCEDURE START Receive approved Request to open vacant positions and/or Personnel Requisition Form Determine Qualifications per position 1 working day Source-out Candidates (publish Notice of Vacancy at 3 conspicuous places and CSC Bulletin) Publication of vacant position shall be valid until filled but not to extend beyond (6) months. If not qualified Send Letter of Regret If did not pass If not recommended Send Letter of Regret Within 3 working days If recommended If pass Administer written examinations Conduct series of interviews (Admin DM, DC or DM where the vacancy exists and the DCOO concerned) Within 3 working days / subject to availability of interviewer Within 3 working days A as of 25 August 2015 Within 3 working days If qualified Conduct initial interview by PHRDD Within 3 working days 15 calendar days from date of posting or issuance of memorandum to all and employees screen Receive application 5 applications per position per day
TOURISM PROMOTIONS BOARD PERSONNEL AND HUMAN RESOURCES DEVELOPMENT DIVISION RECRUITMENT, SELECTION AND PROMOTION PROCEDURE For non-successful candidates For not recommended candidates Send Letter of Regret Within 3 working days A For recommended candidates Prepare and post selection line-up at 3 conspicuous places in TPB and endorse to TPB PSB 15 working days as of 25 August 2015 Within 3 working days Conduct TPB PSB Panel Interview and deliberation for endorsement to the Appointing Authority 3 working days Approve/ Disapprove PSB recommendation 10 working days If no Protest Conduct TPB Orientation prior to date of reporting Submit signed Appointment Paper to CSC/ Issue JO Contract of Service 1 working day Deploy hired/ promoted personnel Sign Appointment Paper/ JO Contract by Authorized Signatories 10 calendar days Create Appeals Committee 1 working day END Receive requirements and prepare CSC Appointment/JO Contract for signature For successful candidates Issue Notice of Promotion/ Movement or Acceptance with the Checklist of Requirements and Post Notice of Appointment/ Protest at 3 conspicuous places in TPB 3 working days 15 working days working day If 1 with Protest Resolve Protest
PHRDD ISO PROCESSES 1. Learning and Development Procedure This procedure defines the process for learning and development to achieve the necessary competence of all TPB personnel. 2. Performance Evaluation Procedure To link individual accomplishments and performance with TPB targets and objectives, rewards and incentives, and learning and development programs. 3. Recruitment, Selection and Promotion Procedure This procedure define the process for recruiting, selecting and promoting the most qualified candidate to meet TPB’s Strategic Objectives on having a highly professional workforce. 4. Payroll Procedure This procedure defines the process of payroll preparation to liquidation to ensure timely and accurate computation of salary and deductions.
TRAININGS/SEMINARS Conducted CY 2016 LEARNING AND DEVELOPMENT 1. Course on Basic Policy Process 2. Course on Effective Media Relations 3. Digital Marketing in a Blink: Delighting and Growing Customers Through Digital 4. Course on Basic Monitoring and Evaluation 5. Strategic and Critical Thinking 6. Cash Management and Its Internal Control System 7. Practical Financial Management 8. Anti-Money Laundering Act (AMLA) of 2001 9. Accounting and Auditing Standards 10. Internal Control System and for Property and Supply Management 11. Government Procurement Reform Act RA 9184 and Its Revised IRR and Updates 12. CSC 2016 Public Sector HR Symposium 13. Strategic and PRIME HRM Skills
TRAININGS/SEMINARS Conducted CY 2016 LEARNING AND DEVELOPMENT 14. The Philippine Bidding Documents 15. Risk Management Training 16. Measuring Results from Training – Training Course 17. Government Procurement Reform Act RA 9184 and Its Revised IRR and Updates 18. Event Management 101 19. GACPA Conference-Seminar 20. Strategy Execution Pathways (St. EP) Essential Program 21. Global Strategic Marketing Training 22. Inventory and Control Management Training 23. Philippine Statistical Association Annual Conference 24. ISO-Compliant Records Management Processes Control 25. Training on Payroll, PDS and Attendance Monitoring 26. Risk Management and Leadership
TRAININGS/SEMINARS Conducted CY 2016 LEARNING AND DEVELOPMENT 27. Philippine Government Procurement R. A. 9184 and Its Revised Implementing Rules and Regulations Training 28. Technical Writing Workshop HEALTH AND WELLNESS/SPIRITUAL 1. 2. 3. 4. Medical Services Aerobics Class Basketball Bible Study
TRAININGS/SEMINARS Conducted CY 2016 Gender and Development (GAD) 1. Women’s Month Celebration Every 8 th of March in cooperation with Philippine Commission on Women (PCW) 2. GAD Information and Education Campaign (IEC) Materials 3. Midterm Assessment DOT Plans and Programs 4. Gender Sensitivity Training of Facilitators 5. 18 -Day Campaign to End Violence Against Women Sponsorship to Philippine Commission on Women (PCW) 6. Orange Your Icon End VAW Project Site Visits 7. Gender Sensitivity Training
TRAININGS/SEMINARS Conducted CY 2016 EMPLOYEE ENGAGEMENT 1. 2. 3. 4. 5. Celebrants) 6. (Puerto Galera, 7. 8. 9. 10. First Friday Mass TPB Lenten Reflection Activity TPB Emergency/ Fire Lecture and Drill TPB Learning Over Lunch “LOL” in January 2016 TPB General Assembly (Once a Month, Birthday Ocular Inspection for TPB Team Enhancement 2016 Bataan, Baler) 2016 Team Enhancement at Baler, Aurora TPB Color Manila Family Fun Run Turismo Pamasko sa mga Bata TPB Learning Over Lunch “LOL” in December 2016
ISSUES AND CONCERNS: � 1. STRATEGIC PERFORMANCE MANAGEMENT SYSTEM (SPMS) � BACKGROUND: In compliance with CSC MC # 6 s. 2012 and to align TPB’s mission, vision and strategic priorities with individual personnel performance, the Corporation needs to adopt a SPMS is a mechanism that links employee performance with organizational performance. It ensures that the employee achieves the objectives set by the organization and the organization on the other hand, achieves the objectives that it has set as its strategic plan. � STATUS : On process of obtaining for an external service provider (highly technical consulting services) � RECOMMENDATION : Hire highly technical consultant to establish the SPMS
ISSUES AND CONCERNS: � 2. COMPENSATION POSITION AND CLASSIFICATION SYSTEM (CPCS) � BACKGROUND : Per GCG, TPB’s category is a losing corporation. � STATUS : Employees compensation – status quo � RECOMMENDATION : Request for reconsideration from CGC
ISSUES AND CONCERNS: 3. DISAPPROVED APPOINTMENT BACKGROUND : 12 Appointments have been disapproved by the CSC Field Office last February 24, 2015. TPB made an appeal to CSC- NCR on April 1, 2015 and the same was disapproved last Nov. 21, 2016. TPB filed a second appeal to CSC Central Office last December 6, 2016. STATUS : Awaiting approval from CSC – Central Office. RECOMMENDATION : Continued assistance to employees
ISSUES AND CONCERNS: � 4. PHRDD ROAD MAP � BACKGROUND : Organizational development initiatives that will strengthen its organization and human resource capabilities to become more competent and competitive tourism ambassadors and advocates of the country. � STATUS : On process on negotiating for an external service provider to handle the project. � RECOMMENDATION : Hiring of consultant to handle the essential requirements and trainings that will capacitate the employees.
PROCUREMENT AND GENERAL SERVICES DIVISION (PGSD)
PROCUREMENT UNIT
MANPOWER COMPLEMENT NO. OF REGULAR NO. OF JOB ORDER EMPLOYEES Procurement Unit 3 3 TOTAL NO. OF EMPLOYEES 6 *Pursuant to Office Order No. 2016 -012 C dated 19 February 2016, the Procurement Unit was designated by the Head of Agency (HOPE) as Bids and Awards Committee (BAC) Secretariat
PROCUREMENT ACTIVITIES under R. A. 9184 and it’s 2016 Revised Implementing Rules and Regulations Procurement Activities Definition Goods Refer to all items, supplies, materials and general support services, except Consulting Services and infrastructure projects, which may be needed in the transaction of public businesses or in the pursuit of any government undertaking, project or activity, as well as procurement of materials and supplies provided by the Procuring Entity for such services Infrastructure Include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology projects, irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings, school buildings, hospital buildings, and other related construction projects of the government. The term “Infrastructure Projects” shall have the same meaning as, and shall be used interchangeably with, “civil works” or “works. ” Consulting Services Refer to services for infrastructure projects and other types of projects or activities of the Go. P requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the Go. P to undertake such as, but not limited to: (i) advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv) construction supervision; (v) management and related services; and (vi) other technical services or special studies
MODE OF PROCUREMENT GENERAL MODE OF PROCUREMENT IS THRU COMPETETIVE BIDDING (PUBLIC BIDDING) Procurement Activities Threshold Amount Refers to a method of procurement which is open to participation by any interested party and which consists of the following processes: advertisement, pre-bid conference, eligibility screening of prospective bidders, receipt and opening of bids, evaluation of bids, post-qualification, and award of contract Operational Timeline (Recommended Earliest Possible Time) Operational Timeline (Maximum Period Allowed) 1. Goods and Services Ph. P 1 M and above 26 Calendar Days 136 Calendar Days 2. Infrastructure Ph. P 1 M and above 26 Calendar Days 141 - 156 Calendar Days 3. Consulting Services Ph. P 1 M and above 36 Calendar Days 180 Calendar Days
ALTERNATIVE MODE OF PROCUREMENT TYPE OF ALTERNATIVE MODE OF PROCUREMENT Cases that can be applied thru Negotiated Procurement ALTERNATIVE MODE OF PROCUREMENT CAN BE RESORTED IN ANY OF THE FOLLOWING INSTANCES PROCUREMENT TIMELINE THRESHOLD AMOUNT 1. Limited Source Bidding highly specialized types of goods, major plant components at least 20 days no amount specified 2. Direct Contracting proprietary nature, critical components, exclusive dealer or manufacturer at least 20 days no amount specified 3. Repeat Order repeat orders shall be availed of only within six (6) months, will not result in splitting of contracts, prices of the repeat order must be the same as or lower than those in the original contract at least 20 days no amount specified 4. Shopping unforeseen contingency requiring immediate purchase, ordinary or regular office supplies and equipment not available in the Procurement Service at least 7 days below Ph. P 200, 000. 00
TYPE OF ALTERNATIVE MODE OF PROCUREMENT 5. Negotiated Procurement Cases that can be applied thru Negotiated Procurement ALTERNATIVE MODE OF PROCUREMENT CAN BE RESORTED IN ANY OF THE FOLLOWING INSTANCES PROCUREMENT TIMELINE THRESHOLD AMOUNT 1. Two Failed Biddings failure of competitive bidding or Limited Source Bidding for the second time at least 20 days no amount specified 2. Emergency Cases imminent danger to life or property during a state of calamity, or when time is of the essence arising from natural or man-made calamities asap no amount specified 3. Take-Over of Contracts which have been rescinded or terminated for causes provided for in the contract and existing laws, where immediate action is necessary to prevent damage to or loss of life or property at least 20 days no amount specified
5. Negotiated Procurement 4. Adjacent or Contiguous subject contract is adjacent or contiguous to an ongoing Infrastructure Project or Consulting Service where the consultants have unique experience and expertise to deliver the required service at least 20 days 5. Agency-to. Agency Procurement of Goods, at least 20 days Infrastructure Projects and Consulting Services from another agency of the Go. P, such as the DBM-PS no amount specified
TYPE OF ALTERNATIVE MODE OF PROCUREMENT 5. Negotiated Procurement Cases that can be applied thru Negotiated Procurement 6. Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services ALTERNATIVE MODE OF PROCUREMENT CAN BE RESORTED IN ANY OF THE FOLLOWING INSTANCES Work of art, Scientific, academic, scholarly work or research, or legal services, Highly-specialized lifesaving medical equipment, Scientific, technical, economic, business, trade or legal journal, magazine, paper, subscription, or other exclusive statistical publications and references, Media documentation, advertisement, or announcement through television, radio, newspaper, internet, and other communication media, construction or installation of an infrastructure facility where the material, equipment, or technology under a proprietary right can only be obtained from the same contractor PROCUREMENT TIMELINE THRESHOLD AMOUNT at least 20 days no amount specified
TYPE OF ALTERNATIVE MODE 5. Negotiated Procurement Cases that can be applied thru Negotiated Procurement ALTERNATIVE MODE OF PROCUREMENT CAN BE RESORTED IN ANY OF THE FOLLOWING INSTANCES Total No. of Days of Posting PROCUREMENT TIMELINE 7. Highly Technical Consultants highly technical or proprietary, primarily confidential or policy determining, where trust and confidence are the primary consideration for the hiring of the consultant, at least 20 days no amount specified 8. Defense Cooperation Agreement procurement for use by the AFP involves major defense equipment or materiel and/or defenserelated consultancy services at least 20 days no amount specified 9. Small Value Procurement of Goods, Infrastructure Projects and Consulting Services, where the amount involved does not exceed the threshold prescribed in Annex "H" of this IRR: Provided, That in case of Goods, the procurement does not fall under shopping in Section 52 of this IRR at least 15 days below Ph. P 1 M 10. Lease of Real Property and Venue Lease of real property and venue for official use at least 20 days no amount specified THRESHOLD AMOUNT
TYPE OF ALTERNATIVE MODE 5. Negotiated Procurement Cases that can be applied thru Negotiated Procurement ALTERNATIVE MODE OF PROCUREMENT CAN BE RESORTED IN ANY OF THE FOLLOWING INSTANCES PROCUREMENT TIMELINE THRESHOLD AMOUNT 11. NGO Participation appropriation law or ordinance earmarks an amount to be specifically contracted out to Non. Governmental Organizations (NGOs), the Procuring Entity may enter into a Memorandum of Agreement with an NGO at least 20 days no amount specified 12. Community Participation interest of project sustainability or to achieve certain specific social objectives, it is desirable in selected projects, or its components, to call for participation of local communities in the delivery of goods, Page 65 of 149 including nonconsulting services, and simple infrastructure projects, subject to the Community Participation Procurement Manual (CPPM) at least 20 days no amount specified
Common Purchases of TPB GOODS AND SERVICES 1. International and Domestic Airtickets INFRASTRUCTURE 1. Rehabilitation/ Repair of TPB Office CONSULTING 1. Production House 2. Tour Operator 2. Conference Integrator 3. Printing and Production of Giveaways and Collateral Materials 3. Website Development 4. Entertainment Services 4. Survey 5. Sampaguita Leis 5. Event Organizer 6. Rental of Transportation Requirements 6. Booth Construction 7. Hotel Accommodation / Venue / F &B 7. Consultants 8. Catering Services 8. PR Agency 9. IT Equipment and Services 9. IT Information Systems 10. Office Equipment 11. TPB Office Uniforms 12. Office Supplies 13. Pest Control 14. Vehicles 15. Janitorial Services 16. Security Services
ISO PROCESS ISO COMPLIANCE Preparation of Annual Procurement Plan Compliant as of last ISO Audit, 02 December 2016 Procurement Thru Competitive or Public Bidding Compliant as of last ISO Audit, 02 December 2016 Alternative Methods of Procurement Compliant as of last ISO Audit, 02 December 2016 Procurement of Common-Use Compliant as of last ISO Audit, 02 Supplies, Materials and Equipment December 2016 at DBM Procurement Service (DBM -PS) Supplier’s Performance Evaluation Compliant as of last ISO Audit, 02 December 2016
LEGAL COMPLIANCE PROCESS REQUIRED BY TIMELINE Annual Procurement Plan – Common-Use Supplies and Equipment Procurement Service – Department of Budget and Management (PS -DBM) 1 st Week of November Annual Procurement Plan Government Procurement Policy Board (GPPB) Last week of April Procurement Monitoring Report Government Procurement Policy Board (GPPB) Semi-Annual Agency Procurement Compliance and Performance Indicators (APCPI) Government Procurement Policy Board (GPPB) and Governance Commission for Government Owned and Controlled Corporation (GCG) End of the Year
GENERAL SERVICES UNIT
MANPOWER COMPLEMENT General Services 1. Property 2. Cash 3. Drivers NO. OF REGULAR EMPLOYEES NO. OF JOB ORDER EMPLOYEES TOTAL NO. OF EMPLOYEES 2 1 4 5 1 8 7 2 12
INVENTORY OF TPB PROPERTIES 1. REAL PROPERTY • TPB Office Unit 10 -17 • TPB Office Unit 7 2. TPB VEHICLES • Car (2002, 2003, 2012, 2013, 2014) • Grandia (2013) • Starex (2013) 3. COMPUTERS • Desktop • Laptop • Macintosh • Computer Tablet NO. OF UNITS (1, 068. 10 square meters) (247. 05 square meters) 1. • • • ADDITIONAL TPB OFFICE UNITS 3 rd Floor – COA 3 rd Floor - Stockroom 4 th Floor – Corporate Affairs Unit / Legal Department • 4 th Floor – Cash Unit / Clinic • 4 th Floor – Stockroom STATUS Unit 19 – Rental Unit 27 – Rental Units 1, 2, 3, & 4 – Rental AHU Unit– Rental Unit 404 - Rental 9 units 2 units 1 unit 138 units 16 units 29 units 13 pcs. 4. PRINTERS 56 units 5. SCANNERS 15 units 6. COPYING MACHINE PROPERTIES 3 units 2. TPB VEHICLES • Car – 2 units • Passenger Van – 1 unit 3. COMPUTERS • Desktop – 23 units For bidding – estimated date of delivery is February 2017
REHABILITATION OF TPB OFFICES STARTED COMPLETED 1. Executive Offices – Phase 1 (TPB Owned) November 2014 March 2015 2. Executive Offices – Phase 2 (TPB Owned) September 2015 December 2015 3. LT Unit 9 – Finance Department – (Rental) April 2015 May 2015 September 2016 November 2016 4. AHU Unit – Cash Unit / TPB Clinic (Rental) 5. PEZA Unit 1, 2, 3 & 8 – Corporate Affairs, Administrative Department, Library, Records Office and Legal Department – (Rental) December 2016 TPB OFFICE STATUS 1. Unit 7 – International Department (TPB Owned) For bidding – estimated award of contract is February 2017 2. Unit 4 - (Rental) At present – stockroom for various files, various equipment and properties for disposal
PROCESS AND MANPOWER COMPLEMENT UNIT PROCESS A. PROCUREMENT UNIT - • (BIDS AND AWARD • COMMITTEE SECRETARIAT) • • B. PROPERTY AND GENERAL SERVICES UNIT C. CASH UNIT Procurement of TPB Requirements Consolidation of Annual Procurement Plan Procurement Monitoring Report Agency Procurement Compliance and Performance Indicator (APCPI) • Issuance of Supplies, Promotional Materials and Giveaways • Inspection and Acceptance of Delivered Items • Annual Preventive Maintenance for Vehicles, Equipment, Furniture and Fixtures and Work Place • Corrective Maintenance for Vehicles, Equipment, Furniture and Fixtures and Work Place • Conduct of Annual Inventory (Annual) • Receipt of Payment a. Registration fees for trade shows, trade fairs and sales missions b. Sale of promotional materials (ex. Coffee table book) c. Refund of cash advances d. Others • Deposit of Collection • Petty Cash NO. OF REGULAR EMPLOYEE S NO. OF JOB ORDER EMPLOYEES TOTAL NO. OF EMPLOYEES 3 2 5 B. PROPERTY AND GENERAL SERVICES UNIT 2 4 6 C. CASH UNIT 1 1 2 UNIT A. PROCUREMENT UNIT – (BIDS AND AWARDS COMMITTEE)
INVENTORY OF PROMOTIONAL MATERIALS / CORPORATE GIVEAWAYS • • Body Bags Gift box for USB Card and Cable cord Hoody Jacket Corporate Shoulder Bag with Yakan tribal cloth All-in-one Universal Adaptor with usb connector Philippines: Pop-Up Wonders PAD Folio Toiletries Kit IMFITP (IT'S MORE FUN IN THE PHILIPPINES) • • • • • Dri-fit Collared Shirt (white) Roundneck White T-shirt Roundneck Black & White T-shirt ( XXXL Size) Leatherette Kit Folder (red, acqua blue, navey blue and yellow) Leatherette Card Holder (red, acqua blue, navey blue and yellow) Weaving Bag Long Champ Non Woven Cloth Bag Non-Woven Pouch Bag (black with glitter) Luggage Tag (14 Destinations) (boracay, cebu, davao, manila, albay, banaue, batanes, bohol, camsur, Iloilo, Palawan, siargao, vigan, Zamboanga) Multi Pocket ID Holder Neck Pouch Magnetic Lapel Pins Beach Towel Wooden Leis Notebook Insert Currency Wallet Lanyard CORPORATE GIVEAWAYS BALANCE 2, 090 pcs. 2, 398 pcs. 1 pc. 546 pcs. 264 pcs. 3, 076 pcs. 4 pcs. 2, 605 pcs. 4 pcs. 5, 092 pcs. 1, 399 pcs. 200 pcs. 203 pcs. 29 pcs. 1, 959 pcs. 41 pcs. 2, 991 pcs. 15, 642 pcs. 1, 033 pcs. 705 pcs. 791 pcs. 8, 207 pcs. 971 pcs. 1, 512 pcs. 482 pcs. VPA 2016 • • • Stylus Ballpen (blue, orange, red, silver) Case Slip for pop up destinations Lanyard Cacha Bag Sticker Button Pins IMFITP GIFT RIBBON • • • white (1/2 inch ) red (1/2 inch ) orange (1/2 inch ) blue (1/2 inch ) yellow (1/2 inch ) OTHERS • Welcome to the Phils. Guide Book (PCVC & DOT logo) • Wellness and Spa on the Island Book • Basket with Lamp • Basket BALANCE 1, 343 pcs. 2, 027 pcs. 50 pcs. 365 pcs. 2, 783 pcs. 387 pcs. 4 pcs. 10 pcs. 28 pcs. 25 pcs. 29 pcs. 134 514 94 55 pcs.
GENERAL SERVICES 1. Janitorial 2. Security 3. Shipment / Mailing 4. Maintenance of TPB Properties (repair of vehicles, office equipment, furniture, TPB Office Units) 5. Pest Control
ISO PROCESS ISO COMPLIANCE Issuance of Supplies, Promotional Materials and Giveaways Compliant as of last ISO Audit, 02 December 2016 Inspection and Acceptance of Delivered Items Compliant as of last ISO Audit, 02 December 2016 Annual Preventive Maintenance for Vehicles, Equipment, Furniture and Fixtures and Work Place Compliant as of last ISO Audit, 02 December 2016 Corrective Maintenance for Vehicles, Equipment, Furniture and Fixtures and Work Place Compliant as of last ISO Audit, 02 December 2016 Conduct of Annual Inventory (Annual) Compliant as of last ISO Audit, 02 December 2016
- Slides: 71