TONY THURMOND State Superintendent of Public Instruction Federal
TONY THURMOND State Superintendent of Public Instruction Federal Funding Flexibilities in Response to COVID-19 THURSDAY, APRIL 23, 2020 10: 00 AM TO 11: 30 AM
Overview of Today’s Webinar • Background on Federal Waivers in response to COVID-19 ◦ Coronavirus Aid, Relief, and Economic Security Act (CARES Act) ◦ California’s Assessment and Accountability Waiver (March 27, 2020) • California’s Federal Funding Flexibility Waiver ◦ Title I, Parts A, B, C, and Title I, Part D ◦ Title II, Part A and the definition of “Professional Development” ◦ Title III, Part A ◦ Title IV, Parts A and B ◦ Title V, Part B ◦ Mc. Kinney-Vento Education for Homeless Children and Youth Program 2
Background on Federal Waivers in Response to COVID-19 (1) • CARES Act ◦ $30. 75 billion in emergency education funding to Governors, State educational agencies (SEAs) and institutions of higher education. ◦ Secretarial waiver authority, under which the U. S. Department of Education (ED) can waive certain provisions due to the COVID-19 emergency. • California’s Assessment and Accountability Waiver ◦ March 26, 2020, the California State Board of Education (SBE) and the CDE requested waiver. Received formal approval on March 27, 2020. ◦ Waives statewide assessment, accountability and reporting requirements in the Elementary and Secondary Education Act (ESEA) for the 2019 -2020 school year 3
Background on Federal Waivers in Response to COVID-19 (2) • Invitation to submit Federal Funding Flexibility Waiver ◦ Waiver invitation extended on April 3, 2020. Waiver request submitted by SBE and the CDE on April 10, 2020. ◦ Received preliminary approval from ED on April 13, 2020. ◦ Title I, Part A carry-over funds, extended period of availability of Federal Fiscal Year 2018 funds, Title IV, Part A funding flexibility, definition of professional development 4
Federal Funding Flexibility Waiver • Assurances ◦ California will use, and ensure that its subgrantees use, funds under the respective programs in accordance with the provisions of all applicable statutes, regulations, program plans, and applications not subject to these waivers. ◦ California will work to mitigate, and ensure that its subgrantees work to mitigate, any negative effects, if any, that may occur as a result of the requested waivers. ◦ Provide the public and LEAs with the opportunity to comment on this request by posting information regarding the waiver request and the process for commenting on the State website. ◦ Website: https: //www. cde. ca. gov/re/es/ ◦ E-Mail: ESSA@cde. ca. gov 5
Title I, Part A COVID-19 Flexibility (1) LINDSAY TORNATORE, DIRECTOR IMPROVEMENT AND ACCOUNTABILITY DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Title I, Part A Carryover Flexibility • For Federal Fiscal Year 2019 Funds, this waiver allows LEAs to carry over more than 15% and waives the limitation of carryover more than once every three years. Federal Fiscal Year 2019 Funds are funds that will become carryover funds on September 30, 2020 • Please contact the Federal Program Reporting Office with specific questions: Title. I@cde. ca. gov 7
General Education Provisions Act (GEPA) Flexibility Section 421(b) of the GEPA has been waived to extend the period of availability of Federal Fiscal Year 2018 funds for programs in which the California Department of Education participates under its approved consolidated State plan until September 30, 2021 September 30, 2020 FFY 2018 Funds September 30, 2021 8
General Education Provisions Act (GEPA) Flexibility (2) • Title I, Part A of the ESEA (Improving Basic Programs Operated by LEAs), including the portions of the SEA’s Title I, Part A award used to carry out section 1003 school improvement • Title I, Part B of the ESEA (State Assessment Formula Grants) • Title I, Part C of the ESEA (Education of Migratory Children) • Title I, Part D, Subparts 1 and 2 of the ESEA (Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At Risk) • Title II, Part A of the ESEA (Supporting Effective Instruction) 9
General Education Provisions Act (GEPA) Flexibility (3) • Title III, Part A of the ESEA (English Language Acquisition, Language Enhancement, and Academic Achievement) • Title IV, Part A of the ESEA (Student Support and Academic Enrichment Grants) • Title IV, Part B of the ESEA (21 st Century Community Learning Centers) • Title V, Part B, Subpart 2 of the ESEA (Rural and Low-Income School Program) • Mc. Kinney-Vento Education for Homeless Children and Youth Program 10
Title I, Part A COVID-19 Flexibility (2) LINDSAY TORNATORE, DIRECTOR IMPROVEMENT AND ACCOUNTABILITY DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Title I, Part A Flexibility CARRYOVER: FFY 2019 FUNDS • For FFY 2019 Funds, this waiver allows LEAs to carry over more than 15% and waives the limitation of carryover more than once every three years. FFY 2019 Funds are funds that will become carryover funds on September 30, 2020 GEPA EXTENSION: FFY 2018 FUNDS • For FFY 2018 Funds, California was granted a waiver of Section 421(b) of the General Education Provisions Act (GEPA) that extends the period of availability of these funds to September 30, 2021. FFY 2018 Funds are available for use to September 30, 2021 12
Title I, Part A Purpose • Title I, Part A funds are used to support effective, evidence-based educational strategies that close the achievement gap and enable students to meet California’s academic state content standards. • Funds should be used to improve basic programs operated by LEAs by consulting with teachers, principals, pupil services personnel, administrators, other staff, and parents; and coordinating with other programs under this Act: ◦ Individuals with Disabilities Education Act (20 U. S. C. 1400 et seq. ), the Carl D. Perkins Vocational and Technical Education Act of 1998, the Head Start Act, the Adult Education and Family Literacy Act, and the Mc. Kinney-Vento Homeless Assistance Act. 13
Title I, Part A Funds Complete list of authorized use of Title I, Part A Funds can be found on our CDE web site at https: //www. cde. ca. gov/sp/sw/t 1/authuseoffunds. asp. Title I, Part A Funds Questions about Title I, Part A Funds: Title. I@cde. ca. gov Comprehensive Support and Improvement Funds (CSI) Title I, Part A Funds reserved to carry out section 1003 of the Every Student Succeeds Act for School Improvement Questions about CSI Funds and Planning: SISO@cde. ca. gov 14
Title I, Part A Flexibilities • Title I, Part A Funds (FFY 2018 funds) • For FFY 2018 Funds, California was granted a waiver of Section 421(b) of the General Education Provisions Act (GEPA) that extends the period of availability of Title I, Part A, inclusive of CSI funds, to September 30, 2021. • CSI FY 2018 Funds: Grant reporting timelines are being extended to accommodate the additional time that LEAs have to expend their FY 2018 funds. CDE is building out the GMART System to accommodate this expansion of fund availability. More information will be shared with our LEAs that are impacted by this flexibility in the coming weeks. 15
Title I, Part D Funds and Flexibility • Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At Risk • California was granted a waiver of Section 421(b) of the General Education Provisions Act. This extended the period of availability of Title I, Part D 2018 federal fiscal year funds to September 30, 2021. • Please contact the Federal Programs Reporting Office with additional questions: Title. I@cde. ca. gov 16
Title II, Part A COVID-19 Flexibility BARBARA MURCHISON, DIRECTOR EDUCATOR EXCELLENCE AND EQUITY DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Title II, Part A Purpose • Increase student achievement with challenging State academic standards. • Improve quality and effectiveness of teachers, principals and other school leaders. • Increase the number of effective teachers, principals and other school leaders. • Provide low-income and minority students greater access to effective teachers, principals and other school leaders.
Title II, Part A Flexibility • The Coronavirus Aid, Relief, and Economic Security Act allowed Secretary De. Vos to provide funding flexibilities during the Novel Coronavirus Disease 2019 (COVID-19) national emergency. • California was granted a waiver to allow local educational agencies (LEAs) to use Title II, Part A funds for training to prepare educators to implement distance learning.
Definition of Professional Development ESSA Section 8101(42) • Provide educators with the knowledge and skills necessary to enable students to succeed in a wellrounded education and to meet the challenging State academic standards. • Are sustained (not stand-alone, one-day, or short-term workshops), intensive, collaborative, job-embedded, data-driven, and classroom-focused. 20
Definition of Professional Development Waived • LEAs may use Title II, Part A funds to train educators concerning effective distance learning techniques. • LEAs would be able to conduct timesensitive, one-time, or stand-alone professional development.
Extended 2018 Fiscal Year • California was granted a waiver of Section 421(b) of the General Education Provisions Act. • This extended the period of availability of 2018 fiscal year funds Title II, Part A to September 30, 2021.
Educator Excellence and Equity Communications Title II, Part A Resource & Guidance https: //www. cde. ca. gov/pd/ti/ Professional Learning News Listserv To join, send a blank e-mail message to join-professional-learning-news@mlist. cde. ca. gov. Professional Learning News Twitter @Ca. Prof. Learning Email: Title. II@cde. ca. gov
Title III, Part A COVID-19 Flexibility DR. VERONICA AGUILA, DIRECTOR ENGLISH LEARNER SUPPORT DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Purposes of Title III, Part A • Provide new supplemental language instructional programs to English learners v Primary language, dual language v English language development • Provide supplemental programs to support English learners to meet academic achievement goals • Provide supplemental Professional Development to teachers, administrators, other community members • Provide supplemental support to immigrant students, families, community 25
Flexibility Waiver • California was granted a waiver of Section 421(b) of the General Education Provisions Act. • This extended the period of availability of 2018 fiscal year funds Title III, Part A to September 30, 2021.
ESSA Flexibility • LEAs already have flexibility with Title II and Title IV within ESSA • Both Title II and Title IV funds can be transferred into Title III funds for activities common to both programs • The purposes of each, Title II and Title III and/or Title IV, are met • Title III funds cannot be transferred to other Titles 27
Title I, Part C COVID-19 Flexibility DR. VERONICA AGUILA, DIRECTOR ENGLISH LEARNER SUPPORT DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Purpose - Title I, Part C • The Migrant Education Program is designed to support high-quality supplemental and comprehensive educational programs for migratory children to help reduce the educational disruption and other problems that result from repeated moves • The services are supplemental and serve only eligible migratory students and their families 29
Title I, Part C Migrant Education Program • For the 2018 -19 Migrant Education Grant Award, the waiver extends period of availability of funds until September 30, 2021 • The Migrant Education Program will provide separate guidance on the federal flexibility to the 15 Migrant Regions and the 5 Direct Funded Districts 30
English Learner Support Division Title III, Part A and Migratory Title I C Guidance: https: //www. cde. ca. gov/sp/ English Learner Listserv To join, send a blank e-mail message to: ELSD@cde. ca. gov Multilingual News Twitter @Multilingual. CA Email: ELSD@cde. ca. gov
Title V, Part B COVID-19 Flexibility LINDSAY TORNATORE, DIRECTOR IMPROVEMENT AND ACCOUNTABILITY DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Title V, Part B Purpose • The purpose of Title V, Part B Subpart 2 is to address the unique needs of rural school districts that frequently (1) lack the personnel and resources needed to compete effectively for federal competitive grants; and (2) receive formula grant allocations in amounts too small to be effective in meeting their intended purposes • LEAs may use Title V, Part B subpart 2 funds on the following activities: ◦ Title I, Part A Rural ◦ Title II, Part A Education Achievement ◦ Title III Program ◦ Title IV (REAP) ◦ Parental involvement activities 33
Title V, Part B Flexibility • California was granted a waiver of Section 421(b) of the General Education Provisions Act. • This extended the period of availability of 2018 federal fiscal year funds Title V, Part B to September 30, 2021. • Please contact the Federal Programs Reporting Office with additional questions: REAP@cde. ca. gov 34
Mc. Kinney-Vento Funds COVID-19 Flexibility LINDSAY TORNATORE, DIRECTOR IMPROVEMENT AND ACCOUNTABILITY DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Mc. Kinney-Vento Education for Homeless Children and Youth Funds • Education for Homeless Children and Youth (EHCY) funds are used to provide grants to facilitate and enhance the identification, enrollment, attendance, and success in school for homeless children and youth. • Based on legislation, grantees may use these funds for supplemental activities to carry out the purpose of the Mc. Kinney-Vento Homeless Assistance Act. • In addition, the grant will help ensure homeless children and youth have equal access to the same free, appropriate public education as provided to all other children and youth. 36
Mc. Kinney-Vento Education for Homeless Children and Youth Fund Flexibility • California was granted a waiver of Section 421(b) of the General Education Provisions Act. • This extended the period of availability of the Mc. Kinney-Vento 2018 fiscal year funds to September 30, 2021. Applicable to current Mc. Kinney-Vento grant recipients. • CDE’s Homeless Education Program will contact the current Mc. Kinney-Vento Grant Recipients to provide more details on making these funds available for use. • Please contact the Homeless Education Program by email at homeless. ED@cde. ca. gov for additional information. 37
Separate Waiver for Perkins and Adult Education and Family Literacy Act • On April 16, 2020 ED invited states to apply for a waiver to extend the period of availability of State formula grant funds authorized by the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins Act) and the Adult Education and Family Literacy Act (AEFLA). • Extends the availability of these funds for obligation. 38
Title IV, Part A COVID-19 Flexibility LINDSAY TORNATORE, DIRECTOR IMPROVEMENT AND ACCOUNTABILITY DIVISION Tony Thurmond, State Superintendent of Public Instruction California Department of Education
Title IV, Part A Purpose • The purpose of Title IV, Part A funds is to improve students’ academic achievement by increasing the capacity of States, local educational agencies, schools, and local communities to: ◦ Provide all students with access to a well-rounded education ◦ Improve school conditions for student learning ◦ Improve the use of technology in order to improve the academic achievement and digital literacy of all students 40
Title IV, Part A Flexibility (1) • Flexibility of Requirements for LEAs who received $30, 000 or more in Title IV, Part A Funds: • Content Area Spending Requirement Flexibility ◦ LEAs are not required to spend not less than 20% of these funds on activities to support: ◦ well-rounded educational opportunities (section 4107) ◦ safe and healthy students (section 4108) ◦ the effective use of technology (section 4109(a)) 41
Title IV, Part A Flexibility (2) • Flexibility of Requirements for LEAs who received $30, 000 or more in Title IV, Part A Funds: • Technology Infrastructure: 15% spending limitation waived for FY 2019 and any available 2018 carryover funds • Needs Assessment for the 2019 -2020 school year is waived Please contact the Federal Program Reporting Office with additional questions: Title. IV@cde. ca. gov 42
LEA Administrative Use of Title Funds in Response to COVID-19 43
Compensation LEAs may continue to: • Pay the compensation of an employee paid with Title funds during the period the employee is unable to work due to COVID 19. • Charge the compensation for employees according to LEAs policies and procedures for paying compensation under extraordinary circumstances, such as a public health emergency like COVID-19. • For more information visit the U. S. Department of Education at: https: //www 2. ed. gov/documents/coronavirus/factsheet-fiscalquestions. pdf
Conference Costs • If a conference, training, or other activity charged to Title funds are cancelled due to COVID-19, grant funds may be used to reimburse nonrefundable travel or registration costs that were properly chargeable at the time of booking. • The LEA must first seek to recover nonrefundable costs (e. g. , travel, registration fees).
Visit the CDE ESSA Web Page • The Federal Funding Flexibility Waiver communication and template can be found on the CDE ESSA Web page at: https: //www. cde. ca. gov/re/es/ • Public Comment Period for the Federal Funding Flexibility Waiver is open through May 1, 2020. 46
Stay Connected to the CDE! • Please check back regularly to our website at www. cde. ca. gov as we are constantly updating it with valuable and timely information. To subscribe to this weekly update, please email join-covid 19 update@mlist. cde. ca. gov. • If you aren’t already following us on social media, please find us on Facebook at @CAEducation and on Twitter @CADept. Ed for updates throughout the week 47
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