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TITLE TEXT › Click to edit Master text styles › Second level › Third level › Fourth level › Fifth level Community. Use Best Practices Michele Lagasse, Software Training Specialist, Dude Solutions

Welcome! › What brought you here today?

Today’s Agenda: Goal: By the end of this course, I will be able to set up, manage, and roll out Community. Use. Objective #1 Objective #2 Objective #3 Objective #4 Set up Community Use Portal Understand Community User Registration Approve and Manage a Community User Create a Roll Out Plan for Community Use

Setting up Community. Use › › › Community. Use allows outside members of your organization to submit facility use requests (Ex: YMCA, Boy Scouts, Church Organizations, etc. ) Most important fields: › › › Terms of Use Introduction Paragraph Allow Community Users to submit schedules in booked rooms CYU Handout Link Locations/Rooms/Documents Help Site Links: › Setting Up Community. Use › Managing Locations, Room, Documents, Emails

Approving Community Users › › › You can allow organization contacts to register online for approval or you can add these users ahead of time! OEC (Organization Event Coordinator) – the formal term in FSDirect for a Community User. Help Site Links: › Adding Organization Event Coordinators

Rolling out CYU › › › Notify Community of New Processes › Town meeting, email to existing organizations, school website updates, etc. Enter Existing Schedules › Block rooms, prevent double bookings Post all documentation › Post unique login URL › Within the Documents tab: Facility Fees, Rental Agreements, Policies and Procedures, Rental Processes, etc. Enter Terms of Use Paragraph Example Organization: https: //www. srk 12. org/districtservices/buildings-grounds/

Course Highlights How can I apply this to my Account? › Are there organizations that use my facilities regularly? › What terms and conditions do we require users to abide by when using our facilities? › How can we roll this out and when do we need to utilize it? Class Best Practices › Utilize your Documents tab if your terms and conditions are too long for the set up page. › Enter in organizations that actively use your facilities prior to roll out to make approving community users easier. › Be sure to enter in existing schedules prior to rolling out community use to prevent double booking. Try it in the Learning Lab: Ask a Dude › How do I set up my community portal? › How do I add my organization’s documents within my Documents tab? › What is my Community Use portal login link?

Thank you! › Next Steps: › Come see us in the Learning Lab! › Upcoming Events › Next Classes

TITLE TEXT › Click to edit Master text styles › Second level › Third level › Fourth level › Fifth level