Time Reporting System TRS Presented by Accounting and

Time Reporting System (TRS) Presented by: Accounting and Fiscal Services, Human Resources and the Office of Information Technology University of California, Irvine 2009. Rights Reserved University of California, Irvine 2007. All Rights Reserved

Agenda m m m m Payroll Main Menu and TRS Resources TRS user roles Accessing and logging into the Time Reporting System Viewing timesheets Review past timesheets Timesheet workflow Timesheet actions: enter time, edit, save, submit, and recall timesheet TRS icons and status codes University of California, All Rights Reserved University of California, Irvine 2007. 2009. All Rights Reserved

Payroll Main Menu University of California, All Rights Reserved University of California, Irvine 2007.

TRS Resources University of California, All Rights Reserved University of California, Irvine 2007. 2009.

TRS Deadlines University of California, All Rights Reserved University of California, Irvine 2007. 2009.

TRS User Roles 4 Roles: m Employee m m m Supervisor (Primary and Secondary) m m m Review Submit Return Edit Departmental Time Administrator (DTA) m m Save Edit Submit Recall Assign Primary and Backup Supervisors Submits Time to the IDTC roster via TRS Return Timesheet Central Time Reporting Office (Central Payroll Office) m m m Training Troubleshooting Control access to TRS University of California, All Rights Reserved University of California, Irvine 2007. 2009. All Rights Reserved

Accessing TRS University of California, All Rights Reserved University of California, Irvine 2007. 2009.

Login University of California, All Rights Reserved University of California, Irvine 2007. 2009. All

User Home Page University of California, All Rights Reserved University of California, Irvine 2007.

View Timesheets University of California, All Rights Reserved University of California, Irvine 2007. 2009.

Review Past Timesheets Page selection/results/sort View Timesheet Workflow University of California, All Rights Reserved

Timesheet Workflow University of California, All Rights Reserved University of California, Irvine 2007. 2009.

Accessing Timesheets University of California, All Rights Reserved University of California, Irvine 2007. 2009.

9/80 University of California, All Rights Reserved University of California, Irvine 2007. 2009. All

4/40 University of California, All Rights Reserved University of California, Irvine 2007. 2009. All

Fixed Schedule (EX employees only) University of California, All Rights Reserved University of California,

Variable Schedule (EX employees) University of California, All Rights Reserved University of California, Irvine

Timesheet Actions – Enter Time University of California, All Rights Reserved University of California,

Timesheet Actions – Enter Time Delete University of California, All Rights Reserved University of

Timesheet Actions – New Shift University of California, All Rights Reserved University of California,

Timesheet Actions – Reporting Leave Hours University of California, All Rights Reserved University of

Timesheet Actions – Non-Productive Hours University of California, All Rights Reserved University of California,

Timesheet Actions – Repeat Hours University of California, All Rights Reserved University of California,

Timesheet Actions – Save/Submit University of California, All Rights Reserved University of California, Irvine

Timesheet Actions – Submit University of California, All Rights Reserved University of California, Irvine

TRS Icons m Delete Function: Delete timesheet entry m Time Sheet Function: Access timesheet m Tracking Function: Provide status information of a timesheet m Recall Timesheet: Enables employees to recall timesheets that are in the submitted to supervisor status. University of California, All Rights Reserved University of California, Irvine 2007. 2009. All Rights Reserved

TRS Status Codes m None: no action has been perform on this timesheet m SAVED: status is updated to SAVED when employee saves the timesheet m Recalled by Employee: Employee has request a timesheet be returned m RETURNED BY SUPERVISOR: supervisor returns the timesheet to the employee m SUBMITTED TO SUPERVISOR: employee submits the timesheet to their supervisor m SUBMITTED TO DTA : supervisor approves the timesheet m SUBMITTED TO PPS: DTA reviews the timesheets and submits the information to PPS m PPS ERROR : one or more of the entries submitted to TRS failed with an error response m COMPLETED – A timesheet has been successfully processed University of California, All Rights Reserved University of California, Irvine 2007. 2009. All Rights Reserved

Resources TRS Help Desk m Office: m m TRS email m m 949 -824 -3292 trs@uci. edu TRS Resources m http: //snap. uci. edu/view. Xml. File. jsp? resource. ID=4337 University of California, All Rights Reserved University of California, Irvine 2007. 2009. All Rights Reserved