TIME NORTHERN ROCKIES INCIDENT BUSINESS WORKSHOP MAY 1
TIME NORTHERN ROCKIES INCIDENT BUSINESS WORKSHOP MAY 1 AND MAY 2, 2018
LOGISTICS AND GETTING STARTED • Please turn phones to SILENT or VIBRATE as to not interrupt class • We’ll take breaks but if you need to excuse yourself for a moment, please feel free to do so. • See the agenda for our timeframes. We will be focusing on Exercises! • Please sit in your assigned seat. We will do our exercises as groups. • HAVE FUN and ENGAGE! This workshop is yours! • NETWORK! These are your peers.
Chippy Creek fire – August 21, 2007 - my birthday LILY HUSKEY Incident Business Specialist Central Montana Zone – USFS lhuskey@fs. fed. us
INTRODUCTIONS • NAME • FINANCE FOCUS – LOCAL, IMT? • YEARS IN FIRE/SUPPORT? • WHAT WAS YOUR FIRST FIRE AND WHERE? • ONE FUNNY NOTE ABOUT IT.
SIIBM SUMMARY OF CHANGES REFERENCE YOUR HANDOUT
RESOURCES AND NETWORKING The WWW has all the tools and information you need – you just need to be able to find it! The IIBMH is now entirely electronic. No more published books. It is now called the SIIBM.
E-RESOURCES LET’S DO SOME LIVE DRILLS!
NAVIGATE TO ALMOST ANYWHERE • Start at the TOP – NICC • Drill down to Region • All GACC websites are the same template so you should be able to find similar information for each area. • Coordinating Groups for each region will be linked off each GACC page and will get you to each committee • Each Dispatch center will be linked off each GACC page
TIMEKEEPING FOR AD RESOURCES • DOI Pay Plan • USFS Pay Plan • State Pay Plans • How to post and process timekeeping documents for different resources? • USFS AD special processing - TRAVEL
BLACKLINE FIRE MT-HLF-001811 AUGUSTA, MT APRIL 16, 2018
EXERCISE GOALS • COMPLETE OF-288 FOR ALL RESOURCES • MAKE NOTE OF ANY ERRORS OR QUESTIONS. TRY TO RESOLVE THE ISSUES WITH THE INFORMATION YOU HAVE. • PACKAGE AND COMPLETE A TRANSMITTAL
GROUP REVIEW
MT DNRC BECKY SHEPARD BSHEPARD@MT. GOV FIRE BUSINESS PROGRAM SPECIALIST OFFICE: 406. 535. 1901
POP QUIZ I’LL NAME A FIRE AND JURISDICTION OR EMPLOYEE AND YOU TELL ME WHAT THE PAYMENT PROCEDURE IS.
MT-CES-001862 MISSION ROAD • Montana DNRC • Central Land Office • Administrative Office for Payment: Montana Department of Natural Resources and Conservation 2705 Spurgin Road Missoula, MT 59804 • FS ADs: Original to ASC, copy to AD • State/Coop/VFD/EFF: Original back with them to home unit • DOI ADs: Original back with them to their home unit • Regular Agency Employees: Original back with them
WY-YNP-001611 MAPLE • National Park Service • Yellowstone National Park • Administrative Office for Payment: National Park Service Accounting Operations Center PO Box 100000 13461 Sunrise Valley Drive Herndon, VA 20171 • FS ADs: Original to ASC, copy to AD • State/Coop/VFD/EFF: Original back with them to their home unit • DOI ADs: Original back with them to their home unit • Regular Agency: Original back with them, copy in file
ID-NPF-000604 SHEEP • US Forest Service • Nez Perce National Forest • Administrative Office for Payment: Albuquerque Service Center Incident Finance 5141 Masthead Albuquerque, NM 87109. • FS ADs: Original to ASC, copy to AD, copy to file • State/Cooperator/VFD/EFF: Back with them to their home unit • DOI ADs: Original back with them to their home unit • Regular Agency: Original back with them
MT-LG 51 -002347 CONROW • Jefferson County • State assist – MT DNRC but cost share with US Forest Service • Administrative Office for Payment: Albuquerque Service Center Incident Finance 5141 Masthead Albuquerque, NM 87109. • FS ADs: Original to ASC, copy to AD • State/Coop/VFD/EFF: Original back with them to their home unit • DOI ADs: Original back with them to their home unit
ND-DLR-180201 MAVERICK • US Fish and Wildlife Service • Des Lacs National Wildlife Refuge • Administrative Office for Payment: USFWS Des Lacs Refuge County Rd 1 A, Kenmare, ND 58746 • FS ADs: Original to ASC, copy to AD • State/Coop/VFD/EFF: Original back with them to their home unit • ND cooperators: Reference Chapter 50 • DOI ADs: Original back with them to their home unit
AZ-FTA-002001 RATTLESNAKE • Bureau Of Indian Affairs • Fort Apache Agency, BIA (note when it is tribal vs BIA) • Administrative Office for Payment: Fort Apache Agency but list as: BIA Reston Fiscal Services 12220 Sunrise Valley Drive Reston, VA 20191 • FS ADs: Original to ASC, copy to AD, copy to file • State/Coop/VFD/EFF: Original back with them to their home unit • Tribal resources: Original back with them or ask the Biz rep • DOI ADs: Original back with them to their home unit
TYPE 3, 4, 5 AND LOCAL TIMEKEEPING TYPE 3 INCIDENT MGT ORG TYPE 4/5 LOCAL • IC • Line Officer • Finance • IC • Plans • Catch-All person – Ordering, Finance, Check. In, Purchasing, Food, etc. • Logistics • Could be an organized team, could be a few people.
BLACKLINE FIRE – TYPE 5 IA MOVES TO EXTENDED ATTACK
BLACKLINE FIRE – PROGRESSES TO TYPE 4
BLACKLINE FIRE – MOVES TO A SMALLER TYPE 3 ORGANIZATION
BLACKLINE FIRE – MOVES TO AN ORGANIZED TYPE 3
BLACKLINE FIRE – IMT ORDERED 50+ PEOPLE
COORDINATION EXERCISE
NWCG INCIDENT RECORDS MANAGEMENT Let’s learn from the source link to NWCG Records Management page
AUDITING AND CLOSEOUT
WHAT TO LOOK FOR WHEN I’M “AUDITING” • All time posted and no gaps • Pay Rate – any changes? • Type of Employee – AD, GOV, Other • Where the OF-288 will be processed • Travel for Forest Service ADs • Travel time mob/demob appropriate? • Meal breaks and proper documentation • Signatures? • Final vs Interim • State resources – all copies made
AUDIT EXERCISE
WHO’S YOUR CONTACT? LET’S MAKE SURE EVERYONE HAS A NAME FOR WHO TO ASK QUESTIONS TO AND GET ON A MAILING LIST
NRCG BUSINESS COMMITTEE LIST • NRCG Business Committee Members
REVIEW AND QUESTIONS THANK YOU FOR YOUR TIME AND THANK YOU FOR YOUR SUPPORT!
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