Time Management Essentials Nicole Schau and Joe Biondo

Introduction to Time Management Essentials Icebreaker: On the count of three, close your eyes for 30 seconds…open your eyes when you think 30 seconds has elapsed.

Identifying your greatest ‘time stealers’ Write down all of the items in your life that you feel steals your time or takes longer than it should. You have 2 minutes for the activity.

Lesson 1 - Guiding principles of time and self-management

Objectives Identify how to plan and control your workload Describe how to stay motivated to achieve tasks Recognize how to optimize the time available to you Summarize how to communicate effectively

Planning and controlling your workload Get your priorities straight. There will always be more work than you have time to complete. You aren’t going to get everything done. Accept it. Limit your time on tasks. The law of diminishing returns dictates that doing a certain task for an hour may be a good investment but spending five hours doing the same task may be time wasted. Make sure you do some tasks in limited quantities. Avoid perfectionism. Continuing to work on something long after the incremental effort stopped delivering value is not beneficial. Exercise discipline. You can’t afford to spend time doing things you enjoy at the expense of mission-critical tasks. Source: https: //www. entrepreneur. com/article/232618

How to stay motivated to achieve tasks Don't Assume Money Will Motivate You Make Sure They're Your Goals Visualize The Results Break The Goal Down Into Smaller Pieces. Tap Into Other People's Energy. Get Organized. Keep The Big Picture In Mind.

Optimize the time available to you Eisenhower Matrix https: //versatilehumanists. duke. edu/2018/03/19/graduatestudy-and-the-time-management-matrix/

Communicate effectively Communicating effectively involves not only speaking well, but listening well, too. Active-listening tools, such as those in the following list, help you hold up your end of a successful conversation or discussion. Respond to requests by emphasizing what you can do to help meet them. Follow through and do what you say you’ll do. Listen without passing judgment and don’t rush in to give advice. When you have concerns, work them out with the source, not with others. Communicate with respect in every interaction regardless of whether you like the person. When others give you assistance or support, express appreciation for it.

Group Activity Race to the Ace of Spades This one requires two sets of cardsa. Organize one deck of cards in order of aces to kings in the correct suits and all facing the same direction. b. Take the other deck and mix it all up. Have some cards facing forward and some backward. c. Gather everyone into a group and pick two volunteers. d. Give one volunteer the organized deck, and the other volunteer the chaotic deck. e. Have them race to find the ace of spades. Source: https: //hubworks. com/blog/seven-office-timemanagement-games-that-will-help-employees-see-the-biggerpicture. html

Lesson 2 - Delegation

Objectives Understand definition of delegation Learn the benefits of delegation

What is delegation? Source: https: //www. merriam-webster. com/dictionary/delegation

How to Delegate 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Keep a delegation attitude Define the desired outcome Select the person Get input from others Assign the responsibility and define the time factors Provide training and guidance Define the authority level Agree about the control process Monitor progress Provide feedback Identify the lessons learned Evaluate performance Source: https: //www. shrm. org/resourcesandtools/hr-topics/organizational-and-employeedevelopment/pages/delegateeffectively. aspx

Why is there resistance to delegate? • • • People think they can do it better than anyone else People think it takes less time to just do the task than to delegate Lack of trust in other’s motivation and commitment to quality Make oneself indispensable Dislike working in teams Guilt for giving work away Source: https: //www. shrm. org/resourcesandtools/hr-topics/organizational-and-employee-development/pages/delegateeffectively. aspx

Delegation Benefits

Demonstration

Group Exercise Work through each of the following and determine if delegation is appropriate. You were assigned a report due in 2 weeks. The 2 weeks is approaching, and you haven't started. It's due Monday, and it's Friday afternoon. Some of your work buddies asked you to leave early with them. Your employees are still at their desks working. What do you do? Your manager just sent over an urgent request for information. What do you do? You are invited to a meeting with the Operations team to provide input on a new project. You already have a meeting scheduled at that time with your employee. What do you do? Your director asked you to summarize the notes from an important and confidential meeting earlier that day. What do you do?

Assessment - Socrative https: //b. socrative. com/login/student/ Room Name: DELEGATE