Time Management do Aoa yfkg Bharat Thapa You

Time Management -; do Aoa: yfkg_ - Bharat Thapa

You can't manage time. It just is. What you really manage is your activity during time. -- David Allen

Time Management It is managing ourselves in relation to time. Time management is setting priorities of our activities during the period of time.

"Time only seems to matter when it's running out. ” - Peter Strup “Time is a created thing. To say 'I don't have time, ' is like saying, 'I don't want to. ” — Lao-Tzu

Time management doesn’t “just happen” for anyone • it is a skill that must be worked on, and • most people find it a lifelong challenge

Time…… • Time is free; but it is priceless • You can not own it ; but you can use it • You can not keep it ; but you can spend it • Once you lost it ; you can never get it back - Harvey Mackay

Why time management ? • Dream / Discover • Design & • Delivery

“ The challenge is not to manage time, but to manage ourselves ” - Stephen R. Covey

The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present

If you can manage your time more effectively, you will; • Be more efficient • Achieve greater success • Certainly feel healthier, more energetic, and better mood

Organizational Benefits of Time Management The organizational benefits are : ØImproved productivity ØBetter performance ØIncreased profitability ØBetter use of the human and non-human resources 11

The organizational benefits are : • Improved planning and control • Better alignment of activities • Reduction of stress

Myths about Time Management Time management is nothing but common sense. I did well even in school, so I must be managing my time effectively. No matter what I do, I won’t have enough tim e! Time Management? I work better under pressure. It takes all the fun out of life!!!

Few useful Methods of Time Management 1. Keeping diary / Work schedule / Work calendar (To- do-list)

Year: Month: Sunday 8 am 9 am 10 am 11 am 12 pm 1 pm 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm Sample Weekly Schedule Week___ Monday Tuesday Wednesday Thursday (from____ to_____) Friday Saturday

Few useful Methods of Time Management ………. 2. Pickle Jar Theory (Jeremy Wright)

Few useful Methods of Time Management …. 3. Delegation • You can’t do everything yourself • You can accomplish a lot more with the help of staff • Grant authority with responsibility. • Increases employee participation, involvement, commitment • Shows trust and respect of employees • Delegation is not dumping 4. Prioritization

7 Importance 6 5 Priority 2 4 Priority 1 3 2 Priority 4 Priority 3 1 0 1 2 3 4 5 6 Urgency 7 18

Few useful Methods of Time Management 5 4 D Theory ØDO ØDelay ØDelegate ØDump 6. Four quadrant Theory (Time Matrix) ….

Time Matrix Urgent Q 1 Important Q 2 Prevention, Relationship Building, Planning, Recreation Crises / Deadlines Q 3 Not Important Not Urgent Q 4 Interruptions, Some Meetings, Popular Activities Pleasant Activities Good for nothing 20

Q-1 (Important & Urgent) • Being in Quadrant 1 brings –Stress –Burnout (Exhausted) –Crises management –Firefighting –Focus on the immediate 21

Q-2 (Urgent but not important) • Being in Quadrant 2 brings –Short term focus –Crises management –Low value on goals –Feeling of victimization –Shallow relationships 22

Quadrants 4 (often 3 also) (Not Urgent and Not important) • Cycling between Quadrants 4 &3 brings: –Total irresponsibility –High dependency on others for basics –Short career path in the organization 23

Any Questions ?

- Bharat Thapa Director of Studies Nepal Administrative Staff College Mobile: 98510 -96440 Email; bha_thapa@yahoo. com