Time Management By Uttam Acharya Deputy Director of

Time Management By Uttam Acharya Deputy Director of Studies NASC

Objectives • At the end of the training participants will be able to : • Explain time and its importance • Describe time management with example • Apply time management tools and techniques in work life

Content • • • What is time Importance Priority Tools and techniques Tips of time management Exercise

Understanding Time • Don’ live tomorrow. How can you be certain about tomorrow ? - Satpath Brahman • Time and tide wait for none. • An inch of gold cannot buy an inch of time. - Chinese Proverb • Time is totally perishable

Understanding Time • Don’t live in tomorrows’ dream. - Rigveda • All great achievements require time. - Maya Angelou • "Live each day as if it be your last. " - Marcus Aurelius, 140 AD • Time is money

TIME : Definition • Time is a part of the measuring system used to sequence events, to compare the durations of events in • PAST, • PRESENT and • FUTURE and the intervals between them, and to quantify rates of change such as the motions of objects. • The temporal position of events with respect to the transitory present is continually changing; events happen, then are located further and further in the past. • A simple definition states that "time is what clocks measure".

Time needed • Time is a unique and precious resource - need • in order to do work, • accomplish goals, • spend time with loved ones, • and enjoy everything that life has to offer. • Perhaps we may have a heavy workload and want to find ways to become more effective • so we can get more done in less time.

Time management ? ? • Leon Alberti, an Italian merchant introduced • Time management is • a set of principles, practices, skills, tools, and systems working together to help with the aim of improving the quality of life.

What is Time Management ? • Time management refers to a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals. • This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing. • A time management system is a designed combination of processes, tools and techniques.

Importance of Time (realizing value) • ONE YEAR, ask a student who failed a grade. • ONE MONTH, ask a mother who gave birth to a premature baby. • ONE WEEK, ask the editor of a weekly newspaper. • ONE DAY, ask a daily wage laborer with kids to feed. • ONE HOUR, ask the lovers who are waiting to meet. • ONE MINUTE, ask a person who missed the train. • ONE SECOND, ask a person who just avoided an accident. • ONE MILLISECOND, ask the person who won a silver medal in the Olympics.

Importance • Being successful doesn’t make you manage your time well. • Managing your time well makes you successful.

Time management skills • What Time Management Skills do we need to have feeling that we have more hours in the day? • There are other tools and techniques depending on personal style and preferences.

Time management skills • Need to create • our own system or structure that suits to an individual. • what is best for one may be very different from what suits other (e. g. friend, your boss or your parents! )

Priorities: Techniques for setting priorities • ABC analysis • A technique that has been used in business management for a long time is the categorization of large data into groups. • These groups are often marked A, B, and C—hence the name. • Activities are ranked upon these general criteria:

ABC analysis • A – Tasks that are perceived as being urgent and important. • B – Tasks that are important but not urgent. • C – Tasks that are neither urgent nor important.

Exercise 1 Midterm test that counts for 50% of grade. 2 Write a eight page essay for English. 3 Prepare for a quiz in Biology. 4 Schedule an appointment with a Professor. 5 Complete a journal entry. 6 Buy laundry detergent. 7 Dust the videos on the bookcase. 8 Email a high school friend on another campus. 9 Shop for a new pair of athletic shoes. 10 “Armor-al” the dashboard of the car.

Pareto analysis • This is the idea that 80% of tasks can be completed in 20% of the disposable time. • The remaining 20% of tasks will take up 80% of the time. • This principle is used to sort tasks into two parts. According to this form of Pareto analysis it is recommended that tasks that fall into the first category be assigned a higher priority.

POSEC method • POSEC is an acronym : • • Prioritize , Organizing, Streamlining, Economizing and Contributing. • It suggests that by attending to one's personal responsibilities first, an individual is better positioned to shoulder collective responsibilities.

MINOR TIME WASTERS • Interruptions we face during the day • Being a slave on the telephone • Unexpected/Unwanted visitors • Needless reports/Junk mail • Meetings without agenda

MAJOR TIME WASTERS • • • Procrastination Afraid to Delegate Not Wanting to Say "NO" Low Self-Esteem Problems With Objectives/Priorities

Time management Tips • 1. Write things down • 2. Prioritize your list • Prioritizing your to-do list • • • 3. Plan your week 4. Carry a notebook (when ideas come) 5. Learn to say no 6. Think before acting 7. Continuously improve yourself (abilities)

Tips • 8. Think about what you are giving up to do your regular activities • 9. Use a time management system Keeping track of everything that needed to do, organizing and prioritizing work, and developing sound plans to complete it. • 10. Identify bad habits • 11. Don’t do other people’s work • 12. Don’t be a perfectionist

Thank you • Queries