Time and Attendance Project Implementation Timekeeper Training 3

Time and Attendance Project Implementation Timekeeper Training #3 September 30, 2019

Welcome to Timekeeper Training! Please click on the link in the email sent by Elizabeth-Latta Brother this morning in order to access the Kronos development site. If you didn’t get an email or if you need help accessing the site? Please let us know as soon as possible. Log in using your regular username and password.

Today’s Outcomes To further understand how the system calculates and tracks time To learn how to sign off on timecards To understand the function of genies To verify leave for employees

Connector Choose a colored ball. Think about your answers to the following questions: What was a comfort food for you as a child? What is one of your very favorite places? Find 2 -3 others with the same colored ball as you and share your responses.

Let’s dig in!!

Agenda Introductions Genie Refresher from the 16 th Understanding the functions Rounding rules Verification of employee How to create a leave request Who is assigned to your location How to edit & add punches Are they configured correctly? How sign off works Look Ahead/Close Weekly review Approval process Pre-sign off quality control tasks Break

Refresher from the 16 th

Rounding rules

Request Time Off

Request Manager

How to edit & add punches - missed punch

How to edit a punch

How to leave a note

How sign off works

How Kronos and GP work together

Weekly Review/Approval Timeline ●Monday: All employees review and approve their timecard for the previous work week. ○ All needed changes/revisions should be completed by the supervisor before the employee approves the timecard. ○ Temporary employees need to approve their timecards if they are available to do so. ●Tuesday/Wednesday: The supervisor approves all employee timecards for the previous work week. ○ If the employee is on leave or not working, the supervisor can review, edit, and approve the employee’s timecard in his/her absence.

How to complete sign off A. ❏ Pre-sign off quality control tasks: Step 1: Review leave washing ❏ Step 2: Check Request Manager for outstanding leave requests ❏ Step 3: Run Pay Period Close genie B. Complete sign off

Step 1: Review for leave washing

Review Total Hours genie (ungrouped)

Review Total Hours genie (grouped)

Step 2 a: Is there anything outstanding in the Notification Center?

Step 2 b: Review outstanding leave requests

Step 3: Run Pay Period Close genie

Complete sign off

Break

Genies

What are genies?

Verification of employees

Look Ahead/Close

Look Ahead/Close ● Discuss timeline for launch ● Review training calendar ● Feedback survey